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Commercial Assistant

3 months ago

Dover, United Kingdom Port of Dover Full time

The Port of Dover is closing the gap every day between the UK and the world by connecting trade, travel, visitors and communities locally-globally, collaborating with local and international partners to create a more seamless, sustainable and tech-enabled port. As the UK's busiest international ferry port and a vital gateway for the movement of people and trade, Dover handles £144 billion of trade per year, 33% of UK trade in goods with the EU and welcomes over 11 million passengers. Dover is also an award-winning cruise port, delivering world class travel and visitor experiences to the most prestigious cruise lines.

With a growing and diversifying cargo business operating from state-of-the-art facilities, a brand-new marina which is a major feature of the exciting waterfront development, and opportunities for further expansion in the future, Dover's proud history dating back 400 years has a new modern twist.\"

Job Summary

You will provide commercial, administrative and data management support to the Contracts and Procurement team and Programme Management Office at the Port of Dover.

Working primarily under the direction of either the Category Manager or Commercial Manager as well as with the wider Procurement and Programme Management team to co-ordinate information and data flow with Project Managers and the wider organisations Stakeholders and the Supply Chain.

The role will include administrative duties to maintain, monitor and co-ordinate a wide range of processes, documents, and internal/external meetings. The post holder will also be responsible for undertaking various system-based processes, procurement and purchasing activities, and assist in the administration of contracts, projects and programme management activities where required to do so.

This position will initially be a fixed term contract for 6 months.

Skills and Qualifications

  • Educated to GCSE standard grade 4 or above (or equivalent) in Maths and English
  • Previous development/construction/purchasing related document control and/or commercial administration role
  • Experience with data input/look-up within EPR/Accounting software
  • Track record of working in a similar position pursuing and co-ordinating information between multiple stakeholders to strict deadlines
  • Excellent MS Office knowledge and experience
  • Ability to demonstrate experience of working within a project management team
  • Understanding of either purchasing, project controls or finance systems such as IFS
  • Knowledge of the administrative workings of - NEC Forms of Contract and the utilisation of the various mechanisms and templates within, National Schedule of Rates (desirable)
  • Previous experience of working with project controls and processes, or in a project management or document management role (desirable

Benefits:

  • 5 weeks annual leave + bank holidays (pro rata)
  • Generous contributory pension scheme
  • Employee assistance programme
  • 3rd party discounts
  • Benefits and reward platform
  • Free Parking
  • Employee volunteering scheme

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years) and there will be a pre-employment medical including a Drug and Alcohol test. We need to satisfy your Right to Work in the UK.

Please be aware that all employees will be subject to background security checks in order to obtain a Dock Pass.

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone is looking after each other and respected, included and able to perform at their best.

We are happy to discuss flexible working where possible.