Medical Secretary
Found in: Talent UK C2 - 2 weeks ago
Job summary
To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.
Duties can include, but are not limited to, the completion of medical referrals both dictation and paper based. The processing of information, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies. Processing patient referrals using the electronic referral service (ERS).
Main duties of the job
The following are the core responsibilities of the Medical Secretary.
There may be on occasion, a requirement to carry out other tasks; this will depend on factors such as workload and staffing levels:
Type accurate referral letters and reports using audio and copy typing for all members of the medical team.
Liaise with external agencies such as hospitals and community services, and ensure referrals are processed efficiently.
Input data into the patients healthcare records as necessary.
Process referrals using the electronic referral system (ERS).
Read code data on Emis.
Answer incoming phone calls. Transfer calls or deal with the callers requests appropriately.
Carry out system searches, where neccessary.
Support all clinical staff with general administrative tasks.
To process online queries and e-consultation requests.
This List is not exhaustive.
About us
We are a large friendly teaching GP practice with over 14,000 patients and a team of enthusiastic, multi-disciplinary and friendly staff. We are looking for a Medical Secretary with initiative, a strong drive to get things done and above all a Team player.
We are looking for someone with excellent communication skills, a compassionate and friendly nature, and an aptitude for great customer service. You will have the ability to work in a demanding environment and be committed to offering the best possible care to patients and excellent support to our clinical team.
This is an exciting time to be joining the practice as it undertakes numerous changes to ensure we are the best that we can possibly be for our patients and staff alike.
Job description
Job responsibilities
The following are the core responsibilities of the Medical Secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
Typing letters, reports and associated documentation as required
Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
Manage all enquires in an effective manner
Process calling letters as requested
Input data into the patients healthcare records as necessary
Process referrals using the electronic referral system (ERS)
Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
Manage all administrative queries as necessary
Carry out system searches as requested
Support all clinical staff with general administrative tasks as requested
In addition to the primary responsibilities, the medical secretary may be requested to:
Produce meeting agendas and record the minutes of meetings
Support reception / administrative staff, providing cover during staff absences
Complete opening and closing procedures in accordance with the duty rota - where neccessary
Person Specification
Experience
Essential
Experience of working with the general public Experience of administrative duties Experience of working in a health care setting as a medical secretary
Desirable
Experience of working in primary care Experience of working in a GP practice Experience of working with Emis system Experience of working with electronic dictation software
Qualifications
Essential
Educated to GCSE level or equivalent GCSE Mathematics & English (C or above) Desirable-
Medical Secretary/administrator
24 hours ago
Stockport, United Kingdom Ellesmere Medical Centre Full timeSuccessful, growing medical practice requires a highly organised individual with a strong interest in IT, to manage all clinical correspondence and referrals, and to develop computer systems to improve efficiency. Medical Secretarial experience and developed IT skills essential. Knowledge of EMIS and DOCMAN preferred. **Job Type**: Part-time Part-time...
-
Medical Secretary
5 days ago
Stockport, United Kingdom Cheadle Medical Practice Full timeWe are looking for an engaged, positive, friendly, hard-working and resilient individual to join our reception team at Cheadle Medical Practice. It's an incredibly busy time in General Practice - patient expectations are higher than ever, so we need someone who can work at a fast pace while delivering excellent customer service. Hours: 27 to 35 per...
-
Medical Secretary
5 days ago
Stockport, United Kingdom Pennine Care NHS Foundation Trust Full timeWe are seeking a highly motivated individual to join the Specialist Services Administration Team at Woodbank. The individual will be required to provide comprehensive secretarial and administrative support, ensuring work is produced effectively and efficiently in accordance with Trust policies and procedures, whilst maintaining consistently high standards at...
-
Senior Medical Secretary in Diabetes and
2 days ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo provide an effective and efficient Senior Medical Secretary service to named Consultants within the Diabetes and Endocrine services. To provide support for the team of Medical Secretaries in order to meet trust targets.
-
Support Medical Secretary
5 days ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeWe are looking to recruit to enthusiastic and organised Support Secretaries to work within the Paediatric Department at Stepping Hill Hospital. The role will support the Women and Children Directorate to ensure typing cover is available and to cover for shortages and peaks in demand across the departments and will also support the Senior Medical secretaries...
-
Senior Medical Secretary
2 days ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo provide an effective and efficient Senior Medical Secretary for Hematology role to named Consultants within the service with a flexible approach to support other specialties.
-
Senior Medical Secretary
24 hours ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo provide an effective and efficient Senior Medical Secretary role to named Consultants within the Oncology service with a flexible approach to support other specialities.
-
Senior Medical Secretary
2 weeks ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeMain Duties and Responsibilities Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines. Supervise workload of the senior and support medical secretaries. Responsible for the opening and sorting of mail as required. Obtaining patient records from the Medical Records...
-
Senior Medical Secretary in Paediatrics
2 days ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full time**PREVIOUS APPLICANTS NEED NOT APPLY** 35.00 HOURS A WEEK To provide an effective and efficient Senior Medical Secretary role to named Consultants within the Paediatric Department.
-
Medical Secretary
3 days ago
Stockport, United Kingdom Pennine Care NHS Foundation Trust Full timeWe are seeking a highly motivated individual to join the Specialist Services Administration Team at Woodbank. The individual will be required to provide comprehensive secretarial and administrative support, ensuring work is produced effectively and efficiently in accordance with Trust policies and procedures, whilst maintaining consistently high standards at...
-
Medical Secretary/waiting List Officer
24 hours ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo provide a comprehensive and effective secretarial, waiting list and administrative service to a Consultant(s) and their medical team. To administrate waiting lists and organise patient admissions and pre-operative appointments. To undertake the audio-typing of clinical and non-clinical correspondence within their specialty area. The post-holder will be...
-
Support Medical Secretary
1 week ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo assist in providing high quality, safe patient care through the delivery of an effective, efficient and responsive administrative and clerical service which meets the needs of the service. This will be achieved by working in a supportive team, supporting colleagues, the senior medical administration team and management, to ensure the team provide...
-
Support Medical Secretary
1 week ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo assist in providing high quality, safe patient care through the delivery of an effective, efficient and responsive administrative and clerical service which meets the needs of the service. This will be achieved by working in a supportive team, supporting colleagues, the senior medical administration team and management, to ensure the team provide...
-
Support Medical Secretary
2 weeks ago
Stockport, United Kingdom Stockport NHS Foundation Trust Full timeTo assist in providing high quality, safe patient care through the delivery of an effective, efficient and responsive administrative and clerical service which meets the needs of the service. This will be achieved by working in a supportive team, supporting colleagues, the senior medical administration team and management, to ensure the team provide...
-
Administration Assistant
2 weeks ago
Stockport, United Kingdom Pennine Care NHS Foundation Trust Full timeWe are seeking to recruit an Administration Assistant to work as part of our busy multi-disciplinary Drug and Alcohol Service to offer secretarial, administrative and organisational support. The post also involves cover for a very busy reception. To offer secretarial, administrative and organisational support to the multi-disciplinary Drug and Alcohol...