Procurement Support Officer

2 weeks ago

Norwich, United Kingdom Healthshare Group Full time

Job summary

We are looking for a dedicated Procurement Support Officer to join the team at Healthshare Clinic Norwich. The post-holder will be responsible forproviding support to the operational and clinical staff in the processing ofrequisitions to enable clinical activity to continue smoothly, with a target ofeliminating waste and over ordering. The ideal candidate will be passionate in delivering a great service and finding the best value products to ensure spending stays on track and within budget.

Main duties of the job

Providing support to the operationaland clinical staff in the processing of requisitions to enable clinicalactivity to continue smoothly, with a target of eliminating waste and overordering. Gathering and providing meaningful data, reports and analysis ofspend and contract data. Monitoringstock levels and order as required. Holding productive meetings with key team members to ensure all consumables andequipment arrive in a timely manner. Suggesting innovativesolutions to current areas of development and existing processes. Ensuringstock rotation and expired products are correctly disposed and logged. Control of assetregister and procurement of new equipment for clinic.

About us

We're an independent healthcare provider, with established roots in muscular-skeletal health and diagnostics, founded by expert NHS clinicians who recognised a way to improve things.

Our approach means that whether it's speed, flexibility, efficiency or quality, every aspect has been carefully considered to surpass expectations. This is why we've been a trusted partner of the NHS for over ten years, and the provider of choice for countless private patients.

We work with integrity. When it comes to collaboratively delivering care, relationships are key. Whether we're interacting with each other, our partners or our patients, we're always open and honest. Every key decision is based on clear process and informed by evidence.

We act with empathy. Everyone who is here, is here because they care about people. We always try and put ourselves in the shoes of whomever we're interacting with and treat people with compassion and consideration.

We inspire with passion. It's hard work, but we absolutely love what we do. There's no room for a half-hearted approach to healthcare, it requires dedication, and that's what everyone here has. A Healthshare employee is enthusiastic, with a verve and panache that inspires others around them.

Benefits:

25 days annual leave (plus Bank Holidays) Private Healthcare (Employer paid) Company Pension Scheme Life Assurance Blue Light Card Refer a Friend Scheme Job description

Job responsibilities

Procurement Support Officerwill work closely with a range of people from Operational and Clinical teamsto suppliers and other Healthshare Sites.

Duties include:

Confirm stock levels are adequate for nexttwo weeks of clinical activity. Liaise with Clinical Diagnostics ServiceManager, Theatre Manager, Outpatients Manager and Head of Operations each weekand ascertain all consumables for the clinic are ordered. Stock Control of consumables current linesand adding new lines to spreadsheet including costings, product codes etc. Stock Control of medicines current lines andadding new lines to spreadsheet including costings, product codes etc. Ensuring area is in line withNational Standards of Healthcare Cleanliness Stock check 6 monthly, highlighting expirydates, unused products, damaged stock, and processing these accordingly. Providing meaningful data of consumablesused, costs, savings etc for each service line in a monthly review presented tothe senior leadership team. Annual asset register audit. Ensuring all new equipment is asset taggedand logged appropriately. Involved with invoicing queries withManagement team and finance. Explore cost options for acquiring newequipment, presenting findings to Executive Director. Liaising with other sites (Riverside Clinic)for stock transfers or combining large orders. Any other task inline with role as directedby line manager. Skills and qualifications:

The post holder will have a range of skills and knowledge tofulfil the role required. They will beable to communicate to all parties involved in a professional and friendlymanner and secure value for money consumables and equipment. The post holder will help to improve efficiency and effectiverunning of the day-to-day service lines which enable to clinic to function to itsmaximum potential.

Person Specification

Skills and knowledge

Desirable

Knowledge of medical terminology Excellent attention to detail Strong understanding of National Standards of Healthcare Cleanliness relating to your area Strong computer skills and knowledge of databases and spreadsheets Flexibility and ability to adapt to changing situations easily. Excellent organisation and time management skills and the ability to manage a varied and changing workload. Excellent communication skills and the ability to convey important information via emails, in-person and over the phone.

Experience

Desirable

Experience of purchasing / ordering in medical setting

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