Medical Secretary

3 weeks ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

Job summary

An opportunity has arisen within the Respiratory Department for a highly motivated and enthusiastic individual to join our team of Medical Secretaries to provide a comprehensive and efficient secretarial service to the Respiratory Consultants and their teams.

The successful candidate will have a methodical approach to work, be extremely well organised and have a flexible attitude incorporating the Trust PROUD values. With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in a secretarial background. Previous experience would be advantageous. Effective computer skills are essential and experience of using a hospital computer system would also be desirable.

Main duties of the job

You will provide an efficient secretarial service to the Respiratory Consultants and other clinical staff. You will work alongside other Medical Secretary colleagues to ensure that clinical correspondence is produced and distributed within acceptable time-scales. You will act as a main point of contact for patients and medical staff on behalf of the Consultants and their teams, ensuring all queries are answered with skill, sensitivity and in a courteous, caring and professional manner. It will be essential that you are able to work using your own initiative compatible with the role and that you maintain confidentiality at all times. You will be required to carry out all duties in such a way as to make a direct and positive contribution to both patients and our department.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service.

The Respiratory Medicine Directorate has a broad range of services including the national Pulmonary Vascular Disease Service, a specialist Cystic Fibrosis Service, Interstitial Lung Disease, Occupational Lung Disease, lung cancer, complex asthma, and Chronic Obstructive Lung Disease (COPD) Service. The Directorate has 6 inpatient wards, a level 2 Respiratory Support Unit, a busy acute assessment and admission service, dedicated respiratory outpatient department and community-based services such as COPD clinics and a home oxygen service.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

Essential

English and Maths GCSE grade 4/C or above or equivalent qualification. OCR/RSA III or equivalent word processing Audio Typing Skills

Desirable

Specific medical secretarial qualification ECDL or NVQ OCR/RSA II Medical Audio transcription qualification.

Experience

Essential

Extensive and relevant experience in a Secretarial role. Experience of using Microsoft Packages, including Word, Excel, Outlook (Email and Calendars) Medical Terminology

Desirable

Experience of a multi- disciplinary environment Previous experience of working in the National Health Service Digital Dictation experience Lorenzo/Infoflex Experience

Further Training

Desirable

To undertake training as identified an necessary for the job role

Special Skills/Attributes

Essential

Excellent communication skills. Able to prioritise & manage own workload Ability to demonstrate effective team working Flexible and adaptable approach to working in a constantly changing work environment

Other Factors

Essential

Demonstrate initiative Tactful and understanding manner Good telephone manner Flexible to meet the needs of the service
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