Senior Finance and Administration Manager

1 month ago

Mansfield, United Kingdom The Elizabeth Glaser Pediatric AIDS Foundation Full time

what can you expect in this role?

Human Resources

· Timely Human Resources support to project office staff as guided by HR department

· Ensures all HR policies and procedures are properly adhered by all project office staff

· Advise the Human Resources head of any concerns or issues requiring his/ her attention.

· Provides guidance and expertise on completing Performance Evaluations and assists HR head in ensuring all evaluations are submitted in a timely manner and all Job Descriptions are updated on an annual basis.

· Assisting the HR department on all issues pertaining to attendance, replicon including leave request and timely timesheet submission.

· Work closely with the Human Resources and Administration team in cases of New Recruits or exit staff.

Administration

· Ensures vehicle usage and fuel log reports are properly completed, approved, and sent to Dar office on a monthly basis.

· Work to ensure that the field office is accessible and reachable at all times during office hours Ensures that Foundation vehicles/equipment are properly serviced and maintained.

· Work to ensure the proper functioning of the office and share monthly communication and utility status report

· Maintain up to date safety and security systems in the office through quarterly awareness sessions and routine servicing of firefighting equipment

· Work with the Admin officer to oversee timely logistics facilitation in the field offices

· Timely prepare and make the most use of the following reports as per the agreed schedule - Weekly travel and vehicle allocation reports - Monthly vehicle and generator fuel repairs and maintenance reports - Monthly safety and security status report - Monthly Utilities report - Monthly office status report

· Work with the management to provide a conducive work environment for all staff as per the office equipment and supplies plan.

Information Technology

Ensures Internet is up and running with a minimum of 1% downtime. Troubleshoots various IT problems with equipment and applications. Works with IT Department to fix problems as needed. Oversees use and maintenance of IT equipment such as printers, scanners, modems, LCD projectors, etc. Ensures files are backed on a daily basis and server and its applications are fully functional and well-maintained. Ensures all IT policies and procedures are properly adhered to.

Procurement and Logistics:

· Inventory control and reporting for Project Office Furniture and Equipment.

· Acts as Property Manager for respective Project Office.

· Manage and review bid analysis as needed and procure goods and services and process reviews and approvals as appropriate in line with the signature authority matrix.

· Liaises with vendors to ensure proper goods and services are provided to Project Office. Ensures all procurement policies are properly implemented and adhered to.

· Ensure timely submission and application of VAT refund and exemptions to authority, keep track record of each transaction submission and report to the supervisor on weekly basis and submit hard copies of invoices and fiscal receipt to Dar for further refund application process on monthly basis.

· In collaboration with SSRMs, She/he will review, implement and monitor their respective procurement plans.

Finance:

He/She will work closely with SSRMs to develop an annual implementation and operations budget for the respective Region Acceleration Strategy (RAS) team. Closely collaborating with SSRMs, the senior and Finance Administration Manager will monitor Program expenditures including regular/timely review of the expenditure versus actual (BVA), and share on monthly basis. Monitoring disbursement of funds and receiving the status of cashbook balance on daily basis to avoid running out of funds Prepare Monthly Financial Reports for submission to the Country Office in a timely manner. Ensuring timely payment requests are sent to Dar office for all training/meetings participants and full accountability of the payments either done through Money wallet payment Reviewing and approving expenses reports/Liquidations to ensure adequate documentation, allowable and allocable Regular review of the cash register and carry out surprise petty cash count Approving petty cash Vouchers Perform Bank Reconciliation for Project Office. Maintains Project Office Travel Advance Register. Ensures all Finance policies and procedures are properly adhered to.

Sub grant management facilitation

In collaboration and consultation with SSRMs, he/she will execute the following functions:

Provide administrative support to Grant officers in managing sub-awards portfolios. Work with the technical advisors in making sure sub grant work plan are also included in the project office plans Provide administrative support to manage the cash flow of the sub-recipients Work with technical advisors to manage compliance of rules and regulations of sub-award, and to immediately report on any potential risk, fraud, and noncompliance within the portfolio of the project office.

Other Duties:

Assesses operational policies and procedures on an ongoing basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing operational policies to ensure they are being properly adhered to. Ad hoc reports and provision of information as needed. Coordinate on maintaining all operational documents and electronic files to ensure they are complete and well-organized. Any other relevant duties as assigned by the Finance & Administration Director Managing Compliance and risk management at the project office Enhance the performance of Quality output to your assigned duties Enhancing customer engagement and relationship management Mentoring and training project office finance staff in various finance functions like budgeting, preparing reports, monitoring expenditure etc. in the aim of capacity building

To be successful, you will have:

Bachelor Degree in Accounting, Finance or Related Field 5-7 year previous experience as Finance Manager or equivalent CPA required. Previous experience managing and coordinating activities of Finance staff and supporting activities Field Office personnel. Ability to establish and maintain effective working relationships with EGPAF HQ Finance Staff, USAID and other USG government officials, other donors, the Government of Tanzania, fellow staff members and the general public. Ability to lead and work in a team. Excellent IT skills (e-mail, Internet, Word, Excel, etc.).

Bonus points if you have:

Strong English and Kiswahili language skills, both written and verbal. Practical knowledge of United States Government rules, regulations, and compliance requirements. Ability to manage multiple priorities and projects while working as part of a team Excellent analytical skills. High Integrity Energetic, independent, self-motivated personality.

  • Senior Finance Administrator

    2 months ago

    Mansfield, United Kingdom Innova House Health Care Ltd Full time

    **Senior Finance Administrator** **Position** Senior Finance Administrator, Minimum of 30 hours per week at a starting rate of £11.80 per hour, rising to 12.20 per hour after a successful probation period. **Essential** GCSE English and Maths at C Grade or above AAT Level 2 Good understanding of English language and grammar Minimum 2 years working in...

  • Purchase Ledger Administrator

    3 weeks ago

    Mansfield, United Kingdom Page Personnel Finance Full time

    You will play a vital role in the Finance Team in Mansfield, responsible for assisting and reporting to the Financial Controller on a Part Time basis. This role is an important role within our client's business and within the Finance Team. Our client is looking for someone to join them on a **Part Time basis (20 hours a week).** **Client Details** Our...

  • Senior Finance Manager

    4 weeks ago

    Mansfield, United Kingdom ER Recruitment Limited Full time

    **Senior Finance Manager** **Mansfield - Hybrid working** **c£50,000 p.a.** - Are you a Senior Finance Manager who would be keen to join a well-known, reputable group? - Do you have a calm, organised and personable nature with high attention to detail? - Would you consider yourself to be experienced to a senior level with the ability to manage a small team...

  • Senior Finance Manager

    1 week ago

    Mansfield, Nottinghamshire, United Kingdom ER Recruitment Limited Full time

    Senior Finance ManagerMansfield - Hybrid workingc£50,000 p.a. Are you a Senior Finance Manager who would be keen to join a wellknown, reputable group? Do you have a calm, organised and personable nature with high attention to detail? Would you consider yourself to be experienced to a senior level with the ability to manage a small team and be hands on with...

  • Purchase Ledger Administrator

    1 week ago

    Mansfield, Nottinghamshire, United Kingdom Page Personnel Finance Full time

    You will play a vital role in the Finance Team in Mansfield, responsible for assisting and reporting to the Financial Controller on a Part Time basis.This role is an important role within our client's business and within the Finance Team.Our client is looking for someone to join them on a Part Time basis (20 hours a week).Client DetailsOur client is based in...

  • Senior Finance Manager

    3 weeks ago

    Mansfield, United Kingdom Marks Sattin Full time

    Marks Sattin are currently looking for an ambitious, technically strong qualified Accountant who is Practice trained with around 5 years PQE and either looking for a first step out of practice, or a new challenge having already made the move in to industry.Thisrole is for a Senior Finance Manager to join our clients Finance Reporting Team. **The...

  • Finance Assistant

    2 months ago

    Mansfield, United Kingdom SF Group Full time

    The successful Finance Assistant will be responsible for: - Data input to Exchequer Finance systems for both Sales and Purchase Ledgers. - Working along-side Senior Finance Administrator and different teams, you will be responsible for implementing a coherent system. Actions include invoicing, collation of purchase orders and contract chasing as...

  • Finance Administrator

    2 months ago

    Mansfield, United Kingdom TH Recruitment Full time

    Business and Finance Administrator We are looking to add a bright and energetic Business Administrator to our Team. This is a well rounded admin position with plenty of scope for development and learning. Duties will include; - Processing invoices - Checking sales orders - Raising invoices - Checking credit card statements again receipts - Bank...

  • Finance Assistant

    3 weeks ago

    Mansfield, United Kingdom Chase and Holland Full time

    **Finance Assistant-Mansfield - £24,000 - £26,000** An exciting client who is experiencing rapid growth is keen to recruit a finance assistant to their growing finance team at their site in Mansfield. This role is a terrific role for someone who is keen to gain experience of working with a range of finance duties, such as month end processes and working...

  • Finance Director

    1 week ago

    Mansfield, Nottinghamshire, United Kingdom Blusource Finance Limited Full time

    Finance Director needed for a successful manufacturing business based in Mansfield . This would be an ideal position for a current Finance Director in a SME or an experienced Financial Controller looking to make the step up into a number 1 role. Overseeing a team of 5, you will be working closely with the Managing Director on forecasting, helping with...

  • Finance Director

    3 weeks ago

    Mansfield, United Kingdom Blusource Finance Limited Full time

    Finance Director needed for a successful manufacturing business based in Mansfield . This would be an ideal position for a current Finance Director in a SME or an experienced Financial Controller looking to make the step up into a number 1 role. Overseeing a team of 5, you will be working closely with the Managing Director on forecasting, helping...

  • Finance Manager

    2 weeks ago

    Mansfield, United Kingdom SF Recruitment Full time

    SF are currently recruiting for an exciting role as a Finance Manager based in Mansfield, This role is great for an Assistant or Management Accountant looking to step up into a Finance Manager role that offer a great opportunity. Salary up to £35,000 Study Support 2 days working from home Flexible working hours (Full time) Job duties: - Managing...

  • Finance Manager

    2 weeks ago

    Mansfield, United Kingdom SF Recruitment Full time

    SF are currently recruiting for an exciting role as a Finance Manager based in Mansfield, This role is great for an Assistant or Management Accountant looking to step up into a Finance Manager role that offer a great opportunity. Salary up to £35,000 Study Support 2 days working from home Flexible working hours (Full time) Job duties: - Managing...

  • Senior Finance Officer

    3 weeks ago

    Mansfield, United Kingdom Page Personnel - UK Full time

    Permanent role with home working available - Varied role with good progression opoprtunities **About Our Client**: My client is an Education organisation based in Mansfield. With schools across Nottinghamshire, Lincolnshire and parts of Leicestershire they are seeing year on year growth and are looking to expand over the next few years. Based just outside...

  • Finance Manager

    2 weeks ago

    Mansfield, United Kingdom SF Recruitment Full time

    SF are currently recruiting for an exciting role as a Finance Manager based in Mansfield, This role is great for an Assistant or Management Accountant looking to step up into a Finance Manager role that offer a great opportunity. Salary up to £35,000 Study Support 2 days working from home Flexible working hours (Full time) Job duties: - Managing purchase,...

  • Finance Officer

    1 week ago

    Mansfield, Nottinghamshire, United Kingdom The Inspire and Achieve Foundation Full time

    Role :Finance OfficerEmployer : Inspire and Achieve FoundationLocation: Nottinghamshire/ remote workingDuration: Permanent 0.6FTEListing Date: 28/02/23 Closing Date: 7th March 2023Interview Date: tbc Start Date: asap1. INTRODUCTIONYou will be responsible for the day to day financial function within the Inspire and Achieve Foundation including bookkeeping,...

  • Finance Administrator/credit Controller

    2 months ago

    Mansfield, United Kingdom AW Safety Management Ltd Full time

    AW Safety Management Ltd is a leading supplier of health and safety support to small and medium companies across a wide range of business sectors. We are looking for a Accounts Administrator / Credit Controller to join our team. **Key Attributes**: - Proficient with Sage 50 accounting software - Must be well organised and a self-starter, able to work with...

  • Interim Finance Manager

    4 weeks ago

    Mansfield, United Kingdom Hays Specialist Recruitment Limited Full time

    Interim Finance Manager within education sector £225-£250 per day 3 months immediate start Your new company You will be working within the education sector in a charity providing education, care and work opportunities to people with learning disabilities based on a campus close to Mansfield 5 days per week in the office Your new role You will be an Interim...

  • Senior Administrator

    7 days ago

    Mansfield, United Kingdom Reed Full time

    Senior Administrator Annual Salary: up to £27k per annumLocation: Flexible (with hybrid working options)Job Type: Full-time Reed Financial Services are partnered with a nationwide firm looking for a dedicated Senior Administrator to provide exceptional administration support to their Wealth Client Executive(s) and Financial Planner(s). This role is...

  • Associate Finance and Administration Officer

    2 months ago

    Mansfield, United Kingdom The Elizabeth Glaser Pediatric AIDS Foundation Full time

    what can you expect in this role? Training facilitation Provide operations facilitations to all activity holders in the assigned councils Provide logistical facilitation to acquire training and workshop venues Ensure payments of all training participants and full accountability of the payments done through Money wallet (MWP) or any other...