Support Secretary

3 weeks ago

Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full time

Job summary

Working Full time : hours per week

We are looking for someone to contribute and commit to promoting a positive team based attitude, striving for the highest standards of service and achieving excellence

We are looking for an enthusiastic, motivated individual to work as part of the Paediatric admin team.

You will be expected to provide administrative, clerical and typing support to the Paediatric team, working closely with a team of secretaries and be required to undertake a range of duties as appropriate.

You will be IT literate, flexible and enjoy working as part of a team and able to communicate effectively at all levels verbally and in writing.

Main duties of the job

Undertaking audio transcription and typing of clinic and miscellaneous digital dictation as and when required, whilst ensuring you maintain proficiency and accuracy in the use of medical terminology.

You will participate in the efficient and effective process of distributing correspondence out to all relevant parties.

You will support the department by undertaking the scanning or filing of letters and diagnostic results into patients case notes, following the Health Records Guidelines.

You will support across specialties in the participation of the sorting and tracking of case notes, returning these back to file, putting them into labelled boxes ready for collection by portering staff.

You will participate in the Team's post rota (for sending external correspondence), contributing to the preparation of letters and the sorting of incoming & outgoing post.

On a short term basis and as directed, you will provide secretarial cover for others teams, meaning a knowledge of other roles within the speciality teams, to support during incidents of absence and the maintenance of adequate cover.

You will support the consultants and your team by providing a comprehensive secretarial service.

You will be responsible in ensuring that you uphold excellent standards in customer service.

You will assist in locating and retrieving of case notes, from various areas of the trust using the case note tracking system ensuring case notes are tracked on the relevant computer system at all times.

About us

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:

The Countess of Chester Hospital: providing 438 general and acute beds Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility Tarporley War Memorial Hospital: a base for community services which serve the local rural population.

The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.

Job description

Job responsibilities

Recruitment selection processes are based on competence (see Person specification) and values.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.

You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.

Good luck with your application.

Person Specification

Qualifications

Essential

GCSE English or NVQ Level 2

Desirable

RSA Typing III Audio typing qualification

Knowledge and Experience

Essential

Audio Typing experience Touch typist Knowledge of Microsoft packages

Desirable

Familiar with medical terminology Relevant clerical experience

Skills and Abilities

Essential

Excellent communication skills Ability to work under pressure and in a busy department Ability to problem solve and use initiative Ability to cope well with change Have a positive attitude

  • Support Secretary

    3 weeks ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Legal Secretary

    2 weeks ago

    Chester, Cheshire, United Kingdom Anderson Scott Solutions Full time

    Legal Secretary – Central Support Chester £doe – plus 5 weeks holiday increasing with long services, enhanced pension, Healthcare Scheme, Death in Service 4 x annual salary plus more…. A rapidly expanding firm is looking to recruit an experienced Secretary to join its Chester based team. This is an exciting opportunity for candidates with previous...

  • Legal Secretary

    2 weeks ago

    Cheshire West and Chester, United Kingdom Anderson Scott Solutions Full time

    Legal Secretary – Central Support Chester £doe – plus 5 weeks holiday increasing with long services, enhanced pension, Healthcare Scheme, Death in Service 4 x annual salary plus more…. A rapidly expanding firm is looking to recruit an experienced Secretary to join its Chester based team. This is an exciting opportunity for candidates with previous...

  • Legal Secretary – Central Support

    2 weeks ago

    Cheshire West and Chester, United Kingdom Anderson Scott Solutions Full time

    Legal Secretary – Central SupportChester£doe – plus 5 weeks holiday increasing with long services, enhanced pension, Healthcare Scheme, Death in Service 4 x annual salary plus more….A rapidly expanding firm is looking to recruit an experienced Secretary to join its Chester based team.This is an exciting opportunity for candidates with previous...

  • Legal Secretary – Central Support

    2 weeks ago

    Cheshire West and Chester, United Kingdom Anderson Scott Solutions Full time

    Legal Secretary – Central SupportChester£doe – plus 5 weeks holiday increasing with long services, enhanced pension, Healthcare Scheme, Death in Service 4 x annual salary plus more….A rapidly expanding firm is looking to recruit an experienced Secretary to join its Chester based team.This is an exciting opportunity for candidates with previous...

  • Medical Secretary

    1 day ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Bank Support Secretary

    2 weeks ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Medical Secretary

    12 hours ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Family Solicitor

    2 weeks ago

    Cheshire, United Kingdom Austen Lloyd Limited Full time

    FAMILY SOLICITOR - TOP REGIONAL PRACTICE - CHESHIREFamily Solicitor - 1+ PQEAn outstanding opportunity in Family law for an experienced solicitor with a solid grounding in Family matters at this great firm.The work will involve the full range of Family matters, including divorce and financial remedy cases together with privately funded children work. Family...

  • Family Solicitor

    1 week ago

    Cheshire, United Kingdom Austen Lloyd Limited Full time

    FAMILY SOLICITOR - TOP REGIONAL PRACTICE - CHESHIRE Family Solicitor - 1+ PQE An outstanding opportunity in Family law for an experienced solicitor with a solid grounding in Family matters at this great firm. The work will involve the full range of Family matters, including divorce and financial remedy cases together with privately funded...

  • Personal Assistant

    1 month ago

    Cheshire, United Kingdom Knutsford Academy Full time

    Knutsford Academy and Cheshire Studio School are seeking a committed and motivated Personal Assistant to provide efficient, accurate and confidential administrative and secretarial support to the Head. The post is remunerated at a Grade 4 (£18,203) Hours of work will be 37 hours a week, 8am-4pm and 8am-3.30pm on a Friday This role is 39 weeks (term time...

  • Personal Assistant

    1 month ago

    Cheshire, United Kingdom Cheshire West & Chester Full time

    **Employer**: Knutsford Academy & Cheshire Studio School **Salary**: Full-time salary is £21,190-£21,968. Benefits include on-site parking, cycle to work scheme, shop discounts **Location**: Knutsford Academy **Contract**: Permanent **Working Pattern**: Full Time/Term Time **Hours**: 37 hours. 37 hours per week. 39 weeks per year. **DBS Check**:...

  • Office Administrator

    2 days ago

    Cheshire, United Kingdom Knutsford Academy Full time

    Knutsford Academy School are seeking to appoint an Office Administrator to work in our busy student office. You will provide an administrative and secretarial service to the team responsible for students' work experience placements, undertaking a variety of tasks in support of the education and welfare of students in this successful 11-18 Academy. **Hours...

  • BANK Medical Secretary

    1 day ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Assistant Service Manager

    3 weeks ago

    Cheshire, United Kingdom Countess Of Chester Hospital Full time

    Countess of Chester Hospital NHS Foundation Trust, staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community...

  • Trainee Solicitor

    3 weeks ago

    Warrington, Cheshire, United Kingdom Taylor Rose MW Full time

    Taylor Rose MW is a Top 60 Law firm with a national footprint across the UK. We are committed to developing our employees and to delivering outstanding service to our customers. Our vision is to continue to deliver and to embrace and develop our employees through their legal career. We are seeking a legally Qualified Soliciotr for our Private Client Team...

  • Receptionist/Customer Sales Support

    3 days ago

    Chester, Cheshire, United Kingdom NewsBank, inc Full time

    It's ok to text me updates on my application. Address * Desired Salary * We're an equal opportunity employer You are requested (not required) to complete the personal data below. This information will only be used for government reporting purposes and not as selection criteria for our hiring process. Race or Ethnicity White (not Hispanic or...

  • Office Administrator

    3 days ago

    Tattenhall, Cheshire, United Kingdom Nixon Caunce Associates Full time

    Office Administrator / Tattenhall (Chester) / Salary £25,000 pa + Bonus / Immediate Start / Contract Role  Office Administrator Salary + Benefits Salary – £25,000 End of contract bonus Parking Pension Office Administrator Role Overview NC Associates are recruiting an Office Administrator to cover a period of maternity leave up until January 2025....

  • Medical Consultant Psychiatrist

    24 hours ago

    Widnes, Cheshire, United Kingdom Elysium Healthcare Full time

    Join the team at Gateway Recovery Centre as a Consultant Psychiatristproviding care and treatment for men and women inspecialist inpatient, rehabilitation and low secure settings. Gateway Recovery Centre is situated in Widnes, close to Liverpool, Manchester, Chester and surrounding areas. There are excellent transport links, which allows the town to be...

  • Medical Consultant Psychiatrist

    16 hours ago

    Widnes, Cheshire, United Kingdom Elysium Healthcare Full time

    Join the team at Gateway Recovery Centre as a Consultant Psychiatristproviding care and treatment for men and women inspecialist inpatient, rehabilitation and low secure settings. Gateway Recovery Centre is situated in Widnes, close to Liverpool, Manchester, Chester and surrounding areas. There are excellent transport links, which allows the town to be...