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Assistant Contract Manager

3 months ago

Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

Job summary

Are you interested in a career in the NHS orlooking for a new challenge, the Procurement and Supplies Department has an excitingopportunity for an Assistant Contracts Manager to join our proactive and drivenContracting team.

The focus of the Procurement Contracts Team is toensure that the contracts sourced, embed, and managed on behalf of MidYorkshire Teaching NHS Trust are robust and provide the best value to thecustomer and patients.

The AssistantContracts Manager will provide purchasing and contracting support for a rangeof goods and services across the Trust.

Please note applicants must be available for faceto face interview. Remote interviewscannot be accommodated.

Main duties of the job

The Assistant Contract Manager will contribute to the provision of a cost effective and responsiveprofessional purchasing and supplies service, providing professional advice andsupport on compliance with public procurement legislation, national and localpolicies.

To assist in promoting strategic procurement issues across all Trusts byefficient and effective purchasing arrangements. To make contributions to valuefor money to help improve patient care.

The focus of the Procurement Contracts Team is to ensure that thecontracts sourced, embed, and managed on behalf of Mid Yorkshire Teaching NHSTrust are robust and provide the best value to the customer and patients.

The Assistant Contract Manager will provide purchasing and contractingsupport for a range of goods and services across the Trust.

To partake and implement Trust wide/departmentalpolicies, procedures, and guidelines.

Uphold the Trusts values and behaviours(available on the Trust website) and behave in a manner fitting with theresponsible position of the post holder, maintaining the public confidence.

Uphold the privacy and dignity of the patientand respect the equality of patients at all times.

Maintain professional and courteous workingrelationships with staff and respect the equality and diversity of each andevery person he/she comes into contact with in the course of his/her business.

Maintain a professional appearance in line withthe Trust dress code.

About us

We provide care and support to over a million people inWakefield and Kirklees in their homes, community settings and across ourthree hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

Always striving for excellence, we are at the forefront ofinnovation and research, and we invest in teaching and the development of ourworkforce.

We live by our values of caring, improving, being respectfuland maintaining high standards. We listen and learn because we aim to make MidYorkshire the best place to work and receive care.

We value diversity and welcome talent and enthusiasmirrespective of age, disability, neurodivergence, sex, gender identity andgender expression, race or ethnicity, religion or belief, sexual orientation,or other personal circumstances including providing unpaid carers support tosomeone with a health and care need. As ethnic minority groups, members of theLGBTQ+ community, and people with a disability/neurodivergence are currentlyunder-represented across the organisation, we encourage applications frommembers of these groups. We have policies and procedures to ensure allapplicants are treated fairly and consistently.

We are proud of our staff networks - who offer valuableguidance and feedback from those with lived experience.

We have a clear vision and you could be part of this Ifyou share our values and you want to make a difference to the lives of ourpatients and their families and carers, we would love to hear from you.

Job description

Job responsibilities

Key Responsibilities

This role willrequire someone who has the ability to learn and implement their dailyactivities to be compliant with the processes, governance, frameworks, andlegislation that our professional standards dictate.

Assist / lead thedelivery of procurement projects to achieve savings and cost reduction.

Works effectivelywithin the Contracts and the wider Supplies team to share information.

Assist / lead thepurchase of goods and services contracts as delegated, quote and tender negotiationsin line with EU legislation and commercial/contact law and Trust SFIs; definingproject objectives and needs, achieving optimum value and ensuring complianceas appropriate with best practice guidance

Inputs andsupports local purchasing activity ensuring that customer requirements are meton Contracts, Governance, and Compliance.

To manage, co-ordinateand prepare tender and contract documentation, using e-contract and e-tenderingsystems.

To coordinatewith both customers and suppliers to discuss/agree commercial issues,specifications, understand budget requirements and constraints and determineevaluation methods. To coordinate evaluation panels and be responsible forthose evaluations, across a broad range of goods, both capital and revenue, andservices required by the Trust.

To coordinate andmanage pretender meetings with both customers and suppliers to discuss/agreecommercial issues, specifications, understand budget requirements andconstraints and determine evaluation methods.

Proactivelymanage allocated contracts and support the Contracts Team in maintaining theTrust contract portfolio.

Ensures on-goingcontract management and supplier liaison maintaining and delivered in line withprocurement principles and practice.

Identifying,delivering, and reporting on opportunities for savings and cost reduction.

Create andmaintain contract and work programme using Atamis the Health Familye/Commercial software and contract management system software.

To contribute to developing, implementing, andimproving working practices and procedures, in order to deliver services in themost efficient and cost effective and quality compliant manner. To assist indeveloping an understanding of the purchasing and contracting services byproviding professional procurement advice required to support businessobjectives.

To assist inraising the profile of the Supplies Department by promoting best procurementpractice and engaging in discussions with Managers throughout the Trust. Seekto influence client choice to standardise products and reduce costs, offercommercial and contractual advice and best source of supply on all goods andservices. Develop and enhance key supplier relationships and explore new businessopportunities. Listen to the needs of clients and promptly answer any queries.

To work with and utilise National Frameworks and localcollaborative contracts.

Person Specification

Qualifications

Essential

Qualified to degree level in relevant subject. CIPS Level 4 qualified.

Desirable

Willingness to work toward professional qualification. Show continuous CPD. Detailed understanding and ability to apply EU Public Procurement Legislations.

Experience

Essential

Proven experience of a purchasing/contracting working environment. Working knowledge of the regulations governing public sector procurement.

Desirable

NHS Experience.

Knowledge and Awareness

Essential

Public Sector Procurement Legislation. National Procurement Policy. Contract management and control experience. Awareness of own limitations.

Desirable

Commercial Law.

Personal Attributes

Essential

Remain effective under workload pressures and has a positive and optimistic attitude. Excellent communication skills. Confident, professional and well-presented.

Desirable

Must be motivated and has the skills to build successful partnerships.

Skills and Abilities

Essential

Skills to draft tenders and contracts. E-Procurement tools.

Desirable

Use of Atamis the Health Family E/Commercial software and contract management system software.

Other

Essential

Microsoft Word and Excel.