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Assistant Payroll Manager

3 months ago

Teddington, United Kingdom Heartwood Collection Full time
Assistant Payroll Manager - Heartwood Collection- Finance

Assistant Payroll Manager: The Role

We are seeking an experienced payroll manager to join the team here at Heartwood Collection. As a relatively small Finance team of 13 people based at our Head Office in Teddington, the cultural fit is extremely important. The role will report directly to the Financial Controller but will also have exposure to the senior management team across all functions. We currently employ approximately 1,450 employees and over the next 12 months we plan to hire another 400 staff. The role is critical in the finance function and previous experience of working in hospitality would be highly advantageous. In addition, we are looking to centralise the administration of tronc (i.e. tips and service charge) and the successful candidate will manage this process day to day. Ideally, the role will assist the management accounts team as well but the key focus will be on the payroll and tronc processes.

Assistant Payroll Manager: Key Responsibilities

Payroll
  • Run monthly head office salaries for 150 employees
  • Run the payroll for our hourly paid site staff (c1300 employees) which is completed on a 4-4-5 weekly basis
  • Manage all relevant HMRC and pension submissions
  • Ensure compliance with relevant legislation
  • Prepare quarterly calculations to check we are compliant with national living wage
Tronc
  • Administer the Tronc in line with the scheme guidance on a weekly basis
  • Leases with sites on any queries raised
  • Keep up to date with any changes in the legislation
  • Leases with our Tronc advisors and action points from the quarterly audits
Other Ad Hoc tasks
  • Assist with the month-end close process, including checking of employee expenses and reconciliation of employee credit cards
  • Provide ad hoc analysis as required
  • Work closely with the senior payroll manager

Assistant Payroll Manager: The Ideal Candidate

  • Experienced payroll manager with a minimum of 500 employees
  • Ideally previous experience in the hospitality industry
  • Exposure and understanding of a tronc system
  • Strong excel skills
  • Excellent attention to detail, as the ability to work accurately, is essential in the role
  • Excellent communication skills and ability to build relationships across functions
  • Experience of managing multiple priorities and delivering to a deadline, with changing priorities and time pressures
  • Personable and friendly character who will be a team player
  • Highly motivated with the ability to work both independently and in a team to achieve results
  • Detail-oriented with excellent analytical, quantitative and investigative skills
  • A self-starter who takes a proactive approach

Assistant Payroll Manager - What's in it for you

  • Head Office Bonus ( up to 10% of salary )
  • The Pantry - 100's of retailers and experience discounts through Reward Gateway
  • 50% off food in all Heartwood Collection
  • Friends and Family discount of 20% off food at any Heartwood Inn or Brasserie Blanc
  • Enhanced Maternity & Paternity package
  • 25 days of holiday plus bank holidays
  • Private Healthcare with Bupa
  • Additional holiday- option to buy an extra 5 days holiday per year
  • Refer a Friend Bonus up to 1500
  • Discounted company gift cards
  • A thoughtful gift to celebrate your birthday
  • Employee Assistance Program with Hospitality Action
  • Cycle to Work Scheme
  • Company pension
  • Instant access to pay you have already earned through EarlyPay

Company Overview and Culture

Heartwood Collection is an award-winning collection of cozy pubs and atmospheric brasseries at the heart of their local communities serving great fresh, seasonal food. Brasserie Blanc, the French brasserie business inspired by Raymond Blanc and White Brasserie Company brands are renowned for being a home-from-home. Our strength is in our enduring community of like-minded individuals; warm and genuine to our core. Unforgettable moments are rooted in our commitment to seasonality, the curiosity of our people, and the pleasure of our guests.

About Heartwood Collection

Heartwood Collection operates within the premium casual dining market in the UK. The Group comprises two award winning formats: Brasserie Blanc, the French brasserie business inspired by Raymond Blanc and Heartwood Inns, a quality pub dining and rooms business. The company was acquired by Alchemy Partners (a 1billion fund) in February 2022 and is on an exciting growth journey. The Group currently operates 36 sites and the plan is to quadruple profits via new site openings over the course of the plan - this will make the business one of the fastest growing UK hospitality groups. We are focusing on the pub side of the business and will also look at sites with rooms. The rooms concept is a new and exciting business venture for the Group and by the end of 2024 we will be operating in excess of 200 bedrooms. The company recruits people who will fit in with our family culture, but who will also look to push themselves and who want to be stretched and challenged every day. This is a unique opportunity for the right individual to progress their career while working within a collaborative and high achieving Finance team.