Talent Acquisition Coordinator

2 weeks ago

Grove, United Kingdom Williams Full time

The company:

Williams’ core competencies are the design and development of racing cars to compete in the Formula One World Championship. As one of the world's leading Formula One teams, the company has secured 16 FIA Formula One World Championship titles since its foundation in 1977 and is now moving into an exciting era under new ownership defined by relentless innovation and living sustainable performance in every dimension.

We are looking for a passionate Talent Acquisition Coordinator join our growing Talent Acquisition team. You will play a pivotal role in supporting recruitment efforts by providing administrative assistance to recruiters and ensuring a seamless recruitment process from scheduling interviews to facilitating onboarding. Additionally, the role encompasses responsibilities related to team administration.

The Talent Acquisition Coordinator will work collaboratively with all members of the Talent Acquisition Team to expedite a smooth pre-boarding and onboarding process for candidates.

As a Talent Acquisition Coordinator, you will:

Schedule interviews and manage interview logistics, including room bookings, travel arrangements, and timely communication with candidates and interviewers.

Maintain regular communication with candidates throughout the recruitment process, providing updates, collecting feedback, and addressing inquiries.

Coordinate pre-employment activities such as background checks and reference checks.

Support recruitment events, assessment centres, and other initiatives as required.

Ensure accurate and up-to-date candidate records within the applicant tracking system (ATS).

Coordinate starter administration tasks within and outside of the ATS and HR Information Systems (HRIS) ensuring all new starters have completed onboarding tasks prior to their first day

Support coordination of visa-related paperwork

Communicate new starter information to internal stakeholders via weekly emails.

Coordinate weekly New Starter Inductions and support new starters with any queries immediately following their Induction

Manage post-induction administrative tasks, including follow-up emails, induction checklists, and passport certifications.

Handle team administration duties such as organizing meeting agendas and room bookings

Coordinate team days and ensure effective communication channels within the team.

Assist with ad-hoc projects and tasks assigned by the HR team to help continuously improve the team’s capability and performance

As a Talent Acquisition Coordinator, you’ll have:

Strong organizational skills with the ability to multitask and prioritise effectively.

Excellent communication and interpersonal skills, maintaining professionalism with candidates, hiring managers, and colleagues.

Attention to detail and accuracy in data entry and recordkeeping.

Ability to handle sensitive information with discretion and maintain confidentiality.

Proficiency in Microsoft Office suite (Word, Excel, Outlook).

What can Williams offer?

The Williams Group is based in multi acre complex located in Grove, Oxfordshire. The Williams Group offers a competitive holiday package, staff events/open days, a subsidised restaurant on site and various car schemes. We have an on-site gym (open 24 hours a day) as well as various fitness classes including outdoors bootcamps, pilates and yoga free for all staff and contractors to use. Aside from these benefits we can offer free onsite parking and large open green spaces to unwind during breaks. We are a based just 30 mins from Oxford City Centre by bus.

Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments

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