Office administrator

4 weeks ago

North East, United Kingdom BakerHicks Full time
Description

We are looking for a an Office Administrator and Document Controller to support our EPCM small projects framework.

You will be pivotal in ensuring administrative tasks and document control processes are streamlined and effective, supporting the efficient delivery of engineering and construction projects.

 

Responsibilities

Office Administration :

  • General Administration - Handle day-to-day administrative tasks such as managing calendars, scheduling meetings, organising office supplies, arranging inductions and managing visitors
  • Communication - Serve as the point of contact for internal and external stakeholders. Manage correspondence, general communications and phone calls.
  • Financial Administration - Assist with invoicing, budget tracking, and expense reporting as required.
  • Meeting Coordination - Organise and prepare for meetings, including venue arrangements, preparing agendas, and taking minutes.
  • Health and Safety Compliance - Ensure all workplace health and safety regulations are followed in the office environment.


Document Control :

  • Document Management - Implement and maintain document control processes and systems in accordance with existing GSK arrangements to ensure accurate management of engineering, procurement, and construction documentation.
  • Document Review and Distribution - Control the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments.
  • Revision Management - Ensure that all documents have correct permissions, are approved, and are up-to-date. Manage the process of document revision and distribution to relevant parties.
  • Reporting - Generate regular reports on document status and completion, ensuring stakeholders are updated on project documentation status.
  • Quality Assurance - Conduct regular checks to ensure compliance with internal standards and contractual obligations concerning document retention, security, and retrieval.

Requirements

  • Solid experience in an administrative role within an EPCM or related industry environment.
  • Experience in document control is highly advantageous.



About You

  • Proficiency in MS Office applications and document management systems.
  • Excellent organisational and multitasking abilities.
  • Strong communication skills and the ability to work well with teams.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team in a fast-paced, dynamic environment.

 

 

About BakerHicks  

We’ve been innovating in design, engineering and project delivery since 1957 and operate from 14 locations for a truly European reach. For more about our company story, see: About | BakerHicks .  

BakerHicks. A Morgan Sindall Group company.   

Whatever your discipline, you’ll be alongside some of the most talented people in the industry. Our network of offices are appealing, friendly and comfortable spaces, easily accessible by car or public transport. 

BakerHicks is an equal opportunity employer. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion throughout.

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