PA to Engineering Fuction

2 weeks ago

Gloucester, United Kingdom Manpower UK Full time

Role - PA to Engineering

Location - Gloucester

Salary - £18 per hour

Full time - Monday - Friday 37 hours per week Hours between 0900-1700

Hybrid 3 days office 2 days at home

About the Role

Engineering Function is one of the Functions within the Nuclear Services Organisations, supporting Nuclear Operations. The Function comprises of 5 Branches, Mechanical Systems, Mechanical Components, Electrical, Civils, Instrumentation and Controls. A Personal Assistant is needed to support the 5 Branch Managers who run these Branches, the person for this role would need to be well organised, able to react to a fast moving and changing environment, and comfortable in dealing with all levels within the company, including major Stakeholders such as the Senior Management Team and the external Regulators.

The individual must be able to work effectively alone, but also part of a wider team, when required

The individual must be able to use the company IT packages to a competent level. These include Outlook, Word, Excel, PowerPoint, MyHR, Travel booking system (Concur, Travel Planet) and Power BI, although training can be given.

Main Responsibilities would cover

  • Acting as a first point of contact for the 5 Branch Managers:
  • Managing each manager's inbox, diaries and organising meetings and appointments.
  • Reminding the manager of important tasks and deadlines.
  • Booking and arranging travel, transport and accommodation
  • Organising events and large meetings
  • Typing, compiling and preparing reports, presentations and correspondence.
  • Managing databases
  • Liaising with staff, suppliers and clients.
  • Collating and filing expenses.

May also need to include:

  • CAP Evaluator role - processing CRs and ARs in AMS, running reports.
  • MyLearningHub - role compliance, SQEP records, Safety Case Management roles
  • MyHR - Creating and updating Contractor records (If system allows)

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