Project Manager Arts in Health

Job overview

THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO NEEDS OF THE SERVICE.

Arts in Health - Project Manager

Are you passionate about Arts in Health? Do you want to use your experience to drive meaningful and lasting change in how we work for a happier, healthier population?

Swansea Bay University Health Board (SBUHB) are looking for an experienced and driven Arts in Health Project Manager.

This is an exciting and challenging opportunity within the dynamic SBUHB Arts & Heritage Team, made possible with Strategic Capacity Building funding from Arts Council Wales. This role presents a unique opportunity to develop skills and experience through involvement in innovative and forward-thinking Arts projects in the NHS, working with our patients, staff, communities and external partners.

The project manager will also support on the development of a new and ambitious Arts Strategy.

The ideal candidate is motivated, organised and has demonstrable experience in delivering high quality projects in the Arts and Health sectors. Excellent communication skills are essential for nourishing existing and new partnerships with external charities, community groups, organisations, companies and artists/facilitators. Experience of evaluation frameworks, SROI and working with marginalised groups is desirable.

Main duties of the job

To plan, track and deliver a variety of projects that aim to explore and embed high quality Arts in Health practices.  Formulate, implement, and monitor progress of the projects. Develop governance arrangements for the project. Identify risks and develop contingency plans as and when necessary.

Working for our organisation

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. 

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

Detailed job description and main responsibilities

Main Responsibilities
Communication;
 Identify and understand the needs of stakeholders and provide sound judgement and diplomatic skills, using
excellent influencing, persuading and negotiation skills and change management to ensure the development and
delivery of the project.
Use sound communication and negotiating skills to overcome barriers to understanding and delivery and gain
mutual agreement in relation to progressing new solutions and service improvements.
 Provide comprehensive verbal and written reports as requested by Welsh Government, Project SRO and Senior
Managers
 Act as a focal point for communications for the project and ensure the dissemination of information to all identified
parties.
 To be the projects ‘advocate’ by negotiating and persuading senior managers of the importance of the project and
its objectives.
Improvement and Monitoring
 Analyse performance, capacity, and demand data, assess projects, identifying areas for collaborative working.
 Lead the production of appropriate performance and outcomes indicators and develop a monitoring framework to
support the regular assessment of data captured
Managing a specific project, product and or work package, taking appropriate action e.g., manage issues, risks and deviations to plan to ensure that projects and products are delivered to schedule.
Take decisions on a range of complex project issues for a project that they manage where there may be more than
one course of action.

Ensure key performance indicators and outcomes measures are reported that inform judgements on the required
actions to address issues considered by relevant projects.
Analysis and interpretation of complex and multi-faceted information is critical to this role. The post holder will
develop an overview and appraisal on the basis of the analysis undertaken, advising senior managers and
stakeholders on project performance and options for future delivery
Planning and Design
 Plan and organise a broad range of complex project activities in support of service redesign, for example developing
and monitoring detailed project plans with teams, at organisation wide level and with partners.
 Co-ordinate, lead and deliver the work streams maintaining a planning framework.
 Deliver activities within required timeline, quality, and resources.
Lead in the co-ordination and adjustment of programme plans to deliver service development and improvement programmes to include the scheduling of activities and milestones

Undertake planning to deliver the programme, working with multi-professional stakeholders internal and external to the organisation to ensure key products are delivered
Policy Development
 Leads on developing policies and service improvement for a specialist area of work supporting the project/project.
Finance and Budget
Authorised signatory for project expenditure within a delegated budget

Work with the senior finance team to develop and support the process for tracking and reporting of financial improvement schemes.
Responsible for monitoring of expenditure against a delegated budget and ensuring the appropriate documentation
is available for scrutiny.
Management, Leadership and Training
Responsible for the supervision of support staff as delegated.
Provide training on the project to staff at all levels e.g., Project Information and Business Administration systems
Digital and Information
Sets up and maintains appropriate systems for the effective recording and updating of project information. Ensures
that appropriate electronic and other filing arrangements are put in place for the designated project, that authorised people within and outside the project or programme have access to appropriate documents and that
confidentiality is maintained as required.

 Responsible for the operation and maintenance of project information systems and databases including those used to progress project planning and to determine appropriate work scheduling for project staff
Uses a wide range of IT applications to create reports based on a range of information from a variety of sources, presenting those to groups as necessary.
Evaluation and Audit

 Provide advice on research activities in new areas taking account of evidence from elsewhere.
 Undertakes continuous evaluation of project performance including monitoring and benchmarking of outputs using a range of qualitative and quantitative methods
 Undertakes complex audits related to the project

Person specification

Qualifications

Essential criteria

Project and/or Project management office qualification, PRINCE2, MSP or equivalent experience

Skills

Essential criteria

Developing and monitoring complex project plans

Qualifications / Experiences

Essential criteria

Educated to Postgraduate Diploma level in a relevant subject or equivalent experience Evidence of continued professional development Project and/or Project management office qualification, PRINCE2, MSP or equivalent experience Developing and monitoring complex project plans Competent in the use of desktop applications groups.

Desirable criteria

Masters Level Experience of working within the NHS Welsh Speaker

Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.

Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.

Employer certification / accreditation badges

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Welsh language skills are desirable

---