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Bid/Tender Manager

4 months ago

Belfast, United Kingdom Todd Architects Full time
Our mission

TODD Architects is Northern Ireland’s leading Architectural practice, with studios in London, Dublin and Manchester. We are a client-focused practice that delivers high quality design solutions, which enhance the built environment, add value, and improve the lives of users.

Key Areas of Responsibility

Bid/Tender Coordination

  • Monitor various tender portals and identify potential opportunities for the practice to consider.
  • Coordinate the bid process, identify and track bid deliverables, coordinate bid submission requirements, track progress, and provide quality support to the Director leading particular bids.
  • Manage multiple bids concurrently.
  • Actively work to enhance the quality of bids and tender submissions in collaboration with the Director leading the bid and our graphics and marketing support team.
  • Effectively coordinate and lead, bid team contributors input.
  • Input from contributors received in accordance with the bid content and programme.
  • Provide creative ideas and initiatives into bids. Fresh, clear thinking and bid input.
  • Ensure bid/tender success/conversion rate improves year on year.
  • Completion of high quality and accurate pre-qualification submissions for UK and Ireland based opportunities. 
  • Manage and produce accurate, well presented bid documentation for tenders.
  • Input into clear effective client presentations. 
  • Assist with the development of bidding strategy and delivery processes based on continual improvement including capturing of benefits and added value.
  • Facilitate communication during and after bids are submitted.
  • Understand and address stakeholders' needs, identify Client needs and expectations and strive to deliver them.
  • Ensure company information, bid related collateral, CV’s and project information is up to date and relevant. 
  • Compliance with integrated management system (QA/H&S/Environmental)
  • Research frameworks/bid and tender opportunities/identification of strategic alliances – home and export market.
Skills and experience required

Essential & Desirable Criteria
Proven experience of:

  • Coordinating the bid process (at least 3 years experience), preferably within a construction background.
  • Using Microsoft suite of Office programmes; including Word, Excel, Outlook and PowerPoint.
  • Using Adobe InDesign.
  • Using Adobe Photoshop.
  • Coordinating the bid team.
  • Writing effective bid submissions.
  • Meeting and working with bid contributors and managing the bid team towards deadlines.
  • Active involvement in client team meetings   
  • Building effective relationships at all levels
  • Specific and varied experience of developing market opportunities
Academic/Professional/Skills/Knowledge
  • Excellent demonstrable standard of written and spoken English.
  • Preferable degree level education.
  • Proven ability in compiling clear, concise and timely reports with excellent written skills and, attention to detail
  • Demonstrated understanding of benchmarking processes and sources of information.
  • Proven ability to research and schedule relevant reward initiatives/programs.
 
Personal Qualities
  • Drive to continually improve your performance and performance of bid team
  • Cooperative, flexible approach
  • Respond positively and with resilience to setbacks.
  • Clear communicator at all levels
  • Prioritise and plan to deliver agreed objectives.
  • Recognise changes in circumstances promptly and adjust plans and activities accordingly.
  • Take personal responsibility for making things happen.
  • Manage multiple demands without losing focus or energy.
  • Able to work to tight deadlines under pressure
  • Experience of formatting technical reports and presentations
About us

We design places for people, working collaboratively with clients across private and public sectors to create sustainable buildings that respond appropriately to brief, setting and budget.As an AJ100 leading UK practice, with studios in London, Belfast, Dublin and Manchester, we have for over 40 years successfully delivered projects of very differing scale and type across the United Kingdom and Ireland.