Medicines Management Senior Admin/ PA to Head of MM
3 weeks ago
Job summary
Are you looking to work at a CQC rated Outstanding organisation, whilst maintaining an excellent work:life balance, by working flexible hours with the option of a blended approach including remote working? Do you want to work as part of a new and growing team to help deliver high quality innovative patient care Closer to Home? Look no further.
An exciting opportunity has arisen for the right candidate to join LCHS NHS Trust as a PA to the Head of Medicines Management and Medicines Management Senior Administrator.
Due to the nature of the role, we are looking for highly motivated candidates. People who see a problem or a challenge and work through/ around it in innovative and collaborative ways. Time management and prioritisation skills are key. The ability to relate to different people, in differing situations is paramount.
Main duties of the job
Responsibilities and duty of the role:
The post holder is responsible for providing secretarial, administrative, and clerical support in line with medicines management service requirements. As such the post holder will be a vital link between ward/clinical staff, doctors, nurses, patients, other departments, and medicines management staff and will be expected to project a positive and helpful image of the department at all times
About us
Lincolnshire Community Health Service has an Outstanding CQC rating and a high investment in staff development. Therefore, you can be confident you are joining a professional, friendly and compassionate team that invests in the development and wellbeing of its staff.
Job description
Job responsibilities
Please refer to Lincolnshire Community Health Services NHS Trust relevant Job Description and Person Specification in relation to this role. More detail can be requested via the stated contact.
Person Specification
Qualifications
Essential
A' Level / Vocational Level 3 in Business and Administration or equivalent experience Qualification in minutes / speed typing or equivalent experience Evidence of relevant and continuing professional development (CPD)
Desirable
European Computer Driving Licence or equivalent
Qualifications
Essential
Understands importance of health and safety in the workplace
Desirable
Knowledge of Datix and SytsmOne
LCHS values
Essential
A' Level / Vocational Level 3 in Business and Administration or equivalent experience o Qualification in minutes / speed typing or equivalent experience Qualification in minutes / speed typing or equivalent experience
Desirable
European Computer Driving Licence or equivalent
Skills
Essential
Excellent communication skills - ability to liaise with staff at all levels Ability to establish and maintain working relationships at all levels internally and externally Able to work as part of a team, and work autonomously Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail Ability to make sound judgements when prioritising tasks and knowing when to refer
Experience
Essential
Working within the NHS PA experience Experience of taking minutes, diary management and production and distribution of papers Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures Previous experience of supervising staff in an effective way Previous experience of working in a customer focused environment
Desirable
Producing high quality reports and presentations
Other
Essential
Self-motivated and able to motivate others Ability to deal with conflict/confrontation Enthusiastic and committed Responsible and reliable/timely Calm under pressure Flexibility with regards to changes in work schedule Appreciation of need to maintain confidentiality and security
Desirable
Be able to demonstrate empathy and reassurance-
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