Medicines Management Senior Admin/ PA to Head of MM

3 weeks ago


Lincoln, United Kingdom Lincolnshire Community Health Service NHS Trust Full time

Job summary

Are you looking to work at a CQC rated Outstanding organisation, whilst maintaining an excellent work:life balance, by working flexible hours with the option of a blended approach including remote working? Do you want to work as part of a new and growing team to help deliver high quality innovative patient care Closer to Home? Look no further.

An exciting opportunity has arisen for the right candidate to join LCHS NHS Trust as a PA to the Head of Medicines Management and Medicines Management Senior Administrator.

Due to the nature of the role, we are looking for highly motivated candidates. People who see a problem or a challenge and work through/ around it in innovative and collaborative ways. Time management and prioritisation skills are key. The ability to relate to different people, in differing situations is paramount.

Main duties of the job

Responsibilities and duty of the role:

The post holder is responsible for providing secretarial, administrative, and clerical support in line with medicines management service requirements. As such the post holder will be a vital link between ward/clinical staff, doctors, nurses, patients, other departments, and medicines management staff and will be expected to project a positive and helpful image of the department at all times

About us

Lincolnshire Community Health Service has an Outstanding CQC rating and a high investment in staff development. Therefore, you can be confident you are joining a professional, friendly and compassionate team that invests in the development and wellbeing of its staff.

Job description

Job responsibilities

Please refer to Lincolnshire Community Health Services NHS Trust relevant Job Description and Person Specification in relation to this role. More detail can be requested via the stated contact.

Person Specification

Qualifications

Essential

A' Level / Vocational Level 3 in Business and Administration or equivalent experience Qualification in minutes / speed typing or equivalent experience Evidence of relevant and continuing professional development (CPD)

Desirable

European Computer Driving Licence or equivalent

Qualifications

Essential

Understands importance of health and safety in the workplace

Desirable

Knowledge of Datix and SytsmOne

LCHS values

Essential

A' Level / Vocational Level 3 in Business and Administration or equivalent experience o Qualification in minutes / speed typing or equivalent experience Qualification in minutes / speed typing or equivalent experience

Desirable

European Computer Driving Licence or equivalent

Skills

Essential

Excellent communication skills - ability to liaise with staff at all levels Ability to establish and maintain working relationships at all levels internally and externally Able to work as part of a team, and work autonomously Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail Ability to make sound judgements when prioritising tasks and knowing when to refer

Experience

Essential

Working within the NHS PA experience Experience of taking minutes, diary management and production and distribution of papers Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures Previous experience of supervising staff in an effective way Previous experience of working in a customer focused environment

Desirable

Producing high quality reports and presentations

Other

Essential

Self-motivated and able to motivate others Ability to deal with conflict/confrontation Enthusiastic and committed Responsible and reliable/timely Calm under pressure Flexibility with regards to changes in work schedule Appreciation of need to maintain confidentiality and security

Desirable

Be able to demonstrate empathy and reassurance
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