Procurement Associate

4 weeks ago

London, United Kingdom AlphaSights Full time

 About this role

This is a role based in our London Office, assisting the Procurement Director in managing a global spend portfolio. Sitting within the global Finance function, and working closely with senior stakeholders in Operations, Legal and Finance, the Procurement Associate will be involved in the management of a multi-million-pound spend across a range of procurement categories. These categories principally include: software, IT infrastructure, professional services, HR services, facilities management, insurance and utilities.

The associate will be reporting into the Procurement Director who is tasked with both designing and executing intelligent and efficient procurement processes. The successful candidate should be a team player and will be focused primarily on the tactical elements of supplier relationships at AlphaSights. This individual will also have a direct effect on how the strategic goals of the procurement function are set going forward. The successful candidate will require a pragmatic approach, necessitated by our rapidly-evolving, high-growth environment.

We view procurement not as a central policing function, rather as a strategic partner to ensure we continue to optimise vendor contracts, value for money, supply chain, risk profile, and internal processes. This is an ideal opportunity for a young procurement professional to make their mark on a dynamic, high-growth firm seeking to optimise procurement.

What you'll do 

Business Partnering and Stakeholder Management

Partner with stakeholders across the business to ensure optimal buying and vendor management behaviours. Be seen as a partner to drive efficient, value optimised, and intelligently contracted procurement. 

Vendor Selection, Negotiation, Onboarding & Relationship Management

Assist in the development of business cases to onboard, change, and renew suppliers Ensure prospective vendors meet all necessary conditions to partner with (e.g. Know Your Customer / Data Security), by implementing the procurement processes related to onboarding, supplier management and offboardingAssist with the negotiation and implementation of supplier contractsAssist stakeholders with criteria scoping, design RFP and vendor evaluation processes.Onboard suppliers smoothly, ensuring integration with all relevant teams (e.g. Accounts Payables, IT, Commercial Teams)Engage with internal customers and suppliers during the contract periods to measure and manage supplier performance

Cost Analysis and Value Optimisation

Analyse quotations / tender submissions, considering business requirements and the various challenges that the teams may encounter during the contract periodPropose methods to optimise the investment in suppliers, including sourcing alternative suppliers and identifying alternative commercial models 

Administration

Take ownership of procurement resources including the procurement system database and supplier foldersEnsuring proper contract implementation and management processes are undertaken

Requirements 

Procurement Experience (preferred but not necessary): 

0-2 years of procurement or business operations experience in a fast-paced environment. The ideal candidate will ideally have a basic technical knowledge of procurement concepts (e.g. sourcing and tenders), contract fundamentals and excel. Successful candidates will be able to demonstrate a strong understanding of the areas listed under “Responsibilities,”.

Results Orientation and Drive: 

The successful candidate will be a resourceful self-starter with strong prioritisation skills and ability to work in a team environment. Resilience and determination are key qualities for this role, as is a meticulous mindset and consistent attention to detail. 

Commercial Acumen, and Negotiation Skills: 

A strong commercial mindset is required for this role; the successful candidate will get a kick out of always unlocking optimal value through contract configuration and intelligent negotiation. 

Stakeholder Management and Interpersonal Skills: 

Working as a sparring partner across all functions, levels, and regions, the successful candidate will be able to quickly forge trusted and positive professional relationships. High EQ; gravitas to convey expertise along with the humility to accept feedback and others’ points of view in a highly collaborative environment. 

Creativity and Adaptability: 

This role requires a tolerance for ambiguity, as well as the ability to conceive of elegant and efficient new systems and workarounds. 

Track record: 

Proven record of achievement in professional, academic and/or extracurricular activities. A Bachelor’s Degree is a requirement for this role 

Compensation and benefits

4% matched pension contribution on qualified earningsComprehensive private health insurance coverage and dental insurance25 vacation days, 8 bank holidays, and business closure over the Christmas break.Option to WFH Thursday & FridayState-of-the-art office with amenities in the City of LondonCIPS membership fees will be covered by AlphaSights following successful integration (6 months), while CIPS exams will be reimbursed once a candidate has 2+ years’ procurement experience

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