Personal Assistant

3 weeks ago


Southampton, United Kingdom University Hospital Southampton NHS Trust Full time

Job summary

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

An exciting opportunity has arisen to join the surgery Care Group Management Team (CGMT) as our PA. We are a busy, dynamic and enthusiastic team managing surgical services in the surgery care group at UHS.

We are looking for a team player who is flexible and has a can do attitude to work with us in surgery. The role is diverse requiring great communication, interpersonal and organisational skills. You will be proactive and have experience of problem solving independently and in a team. Your days will be varied and as a valued member of our team you will be supporting us with the daily management of surgical services.

The surgery care group includes gastrointestinal, head and neck , max fax, and urology outpatient services, wards and theatres. This role supports the operational, nursing and medical management team in surgery.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Job description

Job responsibilities

WHAT YOULL DO

1. To provide a comprehensive personal assistant service2. Coordinate and streamline administrative processes to ensure consistent and effective administration service is always maintained3. To organise and prioritise diary appointments4. To arrange meetings5. To prepare meeting paperwork, agendas and minute take as required6. To act as point of contact for CGMT7. To support with administrative duties including letter writing, report writing and presentations

WHAT WERE LOOKING FOR1. Experience as a PA2. Experience of working in a busy, dynamic team3. Enthusiastic and excellent communication skills4. Problem solving and proactive approach5. IT literacy

Person Specification

Qualifications, knowledge and experience

Essential

Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard Knowledge of business and admin policies to level 4 standard (NVQ, apprenticeship, BTEC) Experience working as a Personal Assistant or in business administration Working as part of a team and independently

Desirable

Experience within an Acute Trust or other healthcare sector Previous experience of working in an extremely busy environment Budget holding experience

Skills

Essential

Prioritisation Working under pressure Organisational skills Advanced keyboard skills Taking the initiative Time management Communication Working autonomously Problem solving Diplomacy

Trust Values

Essential

Patients First Always Improving Working Together
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