Executive Assistant

2 months ago

Harlow, United Kingdom The Princess Alexandra Hospital NHS Trust Full time

Job summary

The post holder will provide a comprehensive, efficient and responsive Executive Assistant service to the Executive Director of Strategy and corporate deputies, together with supporting the Head of Corporate Affairs ensuring that all daily commitments and forward planning issues are well organised and prioritised according to current priorities and that deadlines are met.

Main duties of the job

This role is part of the Corporate Secretariat Team at The Princess Alexandra Hospital NHS Trust supporting a busy and dynamic administrative team.

The post holder will provide high level assistance and support to the Executive Directors and Corporate Team when required to enable them to carry out their work effectively and manage the business of the Trust and all aspects of their respective roles. Acting as a point of contact for the Director of Strategy and Estates, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate staff having regard to confidentiality or sensitivity of the information. Undertake a broad variety of administrative tasks for Directors including managing an extremely active calendar of appointments, composing, and preparing correspondence; arranging complex and detailed travel plans and itineraries and filtering post. To provide comprehensive office services to the Director/s, managing a high level of emails, prioritising action, and taking the initiative to action where appropriate, chasing progress to ensure delivery to deadlines, producing correspondence, presentations and reports as required for internal and external use, often to tight deadlines. This will include producing reports using charts produced through Excel and presentations using PowerPoint as required. To ensure all callers and contacts with the Executives are dealt with effectively.

About us

Our Organisation

The Princess Alexandra Hospital NHS Trust (PAHT) provides a full range of general acute, outpatient and diagnostic services at The Princess Alexandra Hospital in Harlow, the Herts and Essex Hospital in Bishop's Stortford, and St Margaret's Hospital in Epping.

We employ 3,500 staff and serve a local population of around 350,000 people living in west Essex and east Hertfordshire, centred on the M11 corridor and the towns of Harlow, Bishop's Stortford and Epping. Our extended catchment area incorporates a population of up to 500,000 and includes the areas of Hoddesdon, Cheshunt and Broxbourne in Hertfordshire.

Our Values

The Princess Alexandra Promise to our patients as identified by our 3 values which will contribute to improving our patient experiences:

Patient at heart - Always holding the patient and their wellbeing at the centre of our thoughts and efforts

Everyday excellence - Sharing and celebrating our successes, being honest when we get it wrong, giving us the ability to learn from both

Creative collaboration - Knowing strength comes from diversity, we combine our experiences, skills and talents, working together to find new and better ways to care

The Trust believes in investing in all our staff and rewarding high standards of care whilst building for excellence and in return we expect our staff to uphold the Trust values to the highest level.

Job description

Job responsibilities

Please see the attached Job description and person specification for the full job details. This is available to download at any time.

Person Specification

Person Spec

Essential

Person Spec

Desirable

Person Spec

Relevant Experience

Essential

Relevant Experience

Desirable

Relevant Experience

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