PMO Reporting Lead

4 weeks ago

Edinburgh, United Kingdom The Scottish Government Full time

Overview

of the Role

The post holder will be key to the work of the PMO in co-ordinating and managing the reporting schedule, the delivery of management information, reporting tools and stakeholder engagement which will support the implementation of these key, and high profile, programmes.

The post-holder will lead and manage all reporting activities for various governance boards. They will be responsible for collating and interpreting data from projects and programmes to produce meaningful analysis and management information against key delivery areas. The post holder will be responsible for collating timely and accurate reporting to provide a clear and transparent overview of progress and performance to facilitate decision making at a senior level.

The post holder will lead in the development and maintenance of appropriate and proportionate programme reporting tools, ensuring consistency in approach and adherence to best practice PPM tools and techniques.

The post holder will also direct and support project teams in developing and maintaining their project management documentation, ensuring adherence to the governance and reporting arrangements that are set in place.

The post holder must have a good understanding of PPM methodologies, the tools and techniques used and experience of working across complex, large-scale projects or programmes in the PMO environment.

The successful candidate will also be responsible for at least one member of staff ensuring that all individual and team objectives are achieved.

Responsibilities Lead, co-ordinate and manage engagement with stakeholders at all levels to build strong working relationships, defining, planning, and agreeing specifications for project and programme reporting. Lead engagement with project teams to inform, analyse, and report on project and programme activity against expected progress, ensuring accuracy, challenging effectively, and implementing improvements where necessary. Consolidate, analyse, and assess all project and programme status information to produce accurate and trusted management information to keep stakeholders informed of programme progress against key areas including, scheduling, milestones, risks, issues, and finance. Manage the reporting schedule and lead in the production of appropriate and proportionate reporting tools to ensure all required information is available to prepare and complete required reporting for governance boards and senior scrutiny. Coaching and directing project teams in the development and maintenance of required project documentation, ensuring adherence to established governance arrangements and providing challenge, support, and advice throughout. Provide guidance, direction, and support to project teams on project planning, risk, dependency, and issue management. Assist the C1 PMO Manager in the preparation, requirements gathering, co-ordination and management required for: Programme Boards, Gateway Reviews, Digital Assurance reviews, audits carried out by Audit Scotland, Parliamentary appearances and information required relating to FOI requests, Parliamentary Questions and FMQs. Line management responsibility within the PMO.

Competencies

People Management

Communications and Engagement

Improving Performance

Analysis and Use of Evidence

Essential Criteria & Qualifications

Essential Criteria

Applicants will be asked to provide evidence of how they meet these criteria in their application.

Demonstrable evidence of working in a PMO role in an established Project / Programme Management environment to support the delivery of objectives. Ability to identify, source and analyse information to produce clear and concise, well-structured, and accurate written and numerical work within challenging deadlines. Demonstratable verbal and written communication skills used to build relationships and work collaboratively with internal and external stakeholders to deliver successfully. Experience of setting and managing competing priorities, for yourself and others, to support the delivery of high-quality outcomes at pace

Qualifications

Whilst no formal qualifications are required for this role, PRINCE 2, P30 or other relevant PPM qualifications would be advantageous.

Minimum Time in Post and Development Opportunities

The successful candidate will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.

Provisional Dates for Sift and Interview/Assessment

Sift – TBC

Interview/Assessment – TBC

There will be a presentation assessment exercise with candidates. This will be followed by a competency based interview. Further information regarding the exercise will be provided to candidates who are invited to interview

Strongly advise to contact the recruiting manager Jane Callaghan (

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