Executive Assistant, Child Sponsorship Marketing

3 weeks ago

Glasgow, United Kingdom World Vision Full time

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories

Key Responsibilities:

Purpose of Position:

The Executive Assistant will provide quality and timely administrative support to enable the Senior Director, and CSME Leadership team thrive in their roles. This will be done through; managing relationships with senior stakeholders across the World Vision Partnership, coordinating the meeting schedule and ensuring the required documents and presentations are prepared and accessible for all, supporting international travel and events and providing clear and compelling communications to create a well-connected and vibrant CSME team. 

Key Responsibilities:

Day-to-day administration

Proactive support of essential admin duties Diary management of busy team in complex global environment Expense reconciliation Budget coordination Supporting wider Global Marketing and Communications activities Support recruiting and onboarding new starters

Managing international travel and events

Supporting leaders with travel booking and arrangements Organising and logistics for national and international meetings and events

Meeting management

Scheduling of regular and ad-hoc team and external meetings Arranging agendas, pre-reads and presentations Notes and actions taken and effectively communicated

Knowledge management

Establish a central repository for all team documents Build awareness, and maintain it so that it is easily and widely used by the team

Culture Building

Providing warm and respectful communications to diverse stakeholders Enabling a team learning culture by efficient knowledge management Informing staff through helpful, relevant and interesting communications Connecting individual staff members in multiple countries with fun team updates and celebrations

Knowledge/Qualification for the role:

At least 3 years of experience as an Executive assistant, working with senior stakeholders Highly responsive, accurate and diligent in responding to requests and regular tasks  Proactive and motivated to serve with a strong sense of customer service Comfortable managing complex schedules and competing priorities within a dynamic environment Communicates in a concise way while providing enough information to facilitate decision making Thrives in a virtual working environment, and flexibility to work outside of core hours when needed Builds strong relationships with relevant counterparts across the WV Partnership Computer literacy with intermediate PC and administration skills Excellent working knowledge of expense management systems, travel booking platforms, Microsoft Word, Excel, PowerPoint

Language Requirements: Very fluent written and spoken English

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