Associate, Global Conferences and Events

3 weeks ago

London, United Kingdom Ares Management Corporation Full time

Description

Summary:

Ares is looking for an Event Manager to join the Global Conferences & Events team. The team is part of the Global Clients Solutions group and has members based in New York, Los Angeles, Mumbai, and is expanding into London. The Event Manager will be responsible for planning small-sized events from initial concept discussions through execution. Events are hosted in person and virtually, primarily in the EMEA region, and typically range in size from 10 to 50 attendees. He/she will manage multiple vendor relationships and will closely align, and effectively interface and liaise with EMEA Relationship Managers within the Global Client Solutions Group as well as additional stakeholders.

The successful candidate will work closely with business leaders to understand and implement the event requirements within the regional division. Strong project management skills are essential for executing comprehensive event logistics, including budgeting, venue selection, contract negotiation, catering, audiovisual arrangements, and onsite assistance. As a detail oriented and deadline driven professional, the candidate will excel in a fast-paced setting, ensuring the delivery of outstanding events.

Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration,

entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst

clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.

Primary Functions and Essential Responsibilities:

Successfully plan and execute small-sized in-person investor events, including breakfast seminars, lunches, speaker series, dinners, receptions, roadshows, sporting events, and internal offsites Manage virtual events such as webinars including coordination and operation of virtual platforms such as Zoom Coordinate participation, membership, and sponsorship of several third-party industry conferences Responsible for event logistics such as venue research and contracting, food and beverage, transportation, hotel room block, gifts, production/audiovisual management, and onsite execution Manage event budgets, including creation, reconciliation, and invoice processing Provide onsite support for industry events and conferences Liaise with Relationship Managers to understand event schedule, requirements, and timelines Partner with internal teams such as Creative Solutions on invitation design and event branding, and Compliance on invitation list approval Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised Partner with Event Registration team on RSVP tracking in Cvent & Salesforce and report distribution to stakeholders Take on ad hoc projects and support the broader team as needed

Education

Bachelor’s Degree required with outstanding academic record

Experience Required

2-5 years of events experience required Experience in financial services industry strongly preferred

General Requirements

Proficiency in Excel, PowerPoint and Word and experience in Cvent and Salesforce Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards Adept at time management to successfully manage multiple priorities with high stakes deadlines; results oriented Strong communication skills, both written and interpersonal; client service oriented Capability of interacting with key stakeholders to direct prioritization of related activity Attention to detail and analytical thinking Good judgment in terms of escalating issues vs. solving problems independently A demonstrated ability to research and leverage available resources to accomplish tasks Comfort in dealing with ambiguity and uncertainty in a dynamic environment Flexible in terms of hours to coordinate with team members across various time zones Dependable, great attitude, highly motivated and a team player Ability to handle confidential information appropriately Some travel may be required

Reporting Relationships

Vice President, Global Conferences & Events

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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