Despatch & Production Administrator

3 weeks ago

Whitstable, United Kingdom Swegon UK&I Full time

Position Summary

Supporting the Logistics Manager and team, providing administration support, to assist in the work efficiency and performance of operations in the Whitstable site.

Main Duties and Responsibilities

• To help control and manage all Despatch / Production documentation issued to achieve the daily/weekly customer requirements. Assisting the Despatch / Planning teams with general business duties.

• Prepare Despatch / Export documentation for a smooth delivery process

• General office Administration e.g Filing, scanning, storing documentation

• Raise any purchase order as required.

• To assist with the production planning administration and assist the Logistics manager accordingly to give more efficient output.

• To attend the Despatch / Production meetings when required, to provide reports and minutes for business activities

• Assist the production management team with time sheets and the management of the production staff activities.

• Provide reports for the senior managers as required.

• Formalise and business actions and set-up necessary meetings to chase relevant actions.

• Additional duties to the above as assigned from time to time by the department manager and as the role requires.

Qualifications/Education

Essential

• GCSE standard Maths/English or equivalent

• Very strong computer literacy - Microsoft Office familiarity (Outlook, Word, Excel, Powerpoint

Desirable

• Relevant working experience in a production office

• Understanding of production data and manufacturing processes

Experience

Essential

• Minimum of 1 years` experience working in a similar production assistant/ planning role.

• A working knowledge of Excel and reporting processes

• Great interpersonal skills

• Excellent communication and organisational skills

• Computer knowledge and skills.

Desirable

• Knowledge of ERP / MRP systems and planning tools – ideally M3



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