Fleet Administrator

Fleet Administrator, Full Time, Permanent

Founded in 2003 and united under the Pacifica brand two years later, we’ve grown to become the largest domestic support services provider in the UK and a trusted name across Europe. With a reputation for excellence and a core resource of directly employed, experienced engineers, sales and support staff, our service offer includes repairs in and out of guarantee, warranty products, spares warehousing and product replacement.

We are looking for a Fleet Administrator, to be based at our Washington site, to assist in the management of a fleet of 350 vehicles.

Key Responsibilities / Tasks

• Book services, maintenance, repairs & MOT’s

• Report fleet accidents to insurers

• Maintain the fleet X system

• Place hire bookings – short term & long term

• Check vehicles in at Washington

• Check vehicles out at Washington

• Manage vehicles on site at Washington

• Drive Company vans & cars if required 

• Inputting invoices into Fleet X

• Process & action any fines for company vehicles

• Checking invoices received vs work undertaken and report any anomalies to the Fleet Managers

• Contact and receive communications from Engineers and Management, in a professional manner at all times

• Deal with all correspondence effectively and efficiently

• Liaise with Management as to the daily activities within the department 

• Contribute to the implementation of effective processes

• To achieve all quality and performance measures

• Any other duties reasonably requested, deemed necessary to the efficient running of the department.

• Wear allocated PPE & follow site health and safety guidelines as and when required

Experience and Skills

• Experience within an administrative role [ Fleet experience preferred but not essential ]

• Full and Clean driving Licence

• Confident to be able to drive company vehicles including vans

• Experience of problem solving in a time pressured environment

• Proficient in MS office Applications

Attributes

• Highly skilled in organising

• Flexible and able to prioritise a changing to do list 

• Trustworthy and reliable

• Self-motivated, working well on own initiative 

• A good communicator (verbally and written) to varying audiences (internal/external, colleagues/management)

Hours 

Monday to Friday 

9am – 5:00pm