Administration Assistant

1 month ago


Carmarthen, United Kingdom Hywel Dda University Health Board Full time

Job summary

This post is a Fixed Term/ Secondment until 31/07/2025. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

A vacancy has arisen for the position of a fixed term Administration Assistant for the Urology Service within Scheduled Care.

The post holder will be required to provide an administration/ clerical service following appropriate systems, procedures, policies and post holder will be responsible for maintaining records both manually and on a computerised system and demonstrate the ability to handle sensitive and confidential patient information clinical letters, investigations and results. The post requires experience in data entry.

Main duties of the job

The post holder will provide a range of administrative duties, which will include undertaking typing duties, using word processing letters and general typing.

The post holder will provide administrative support in respect of keeping databases up to date and providing information for reporting purposes as required by the Service Support Manager.

The post holder will adhere to the Health Board Guidelines and undertake any other duties as appropriate to the nature and grade of the post.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 10/06/2024

Person Specification

Qualifications & Knowledge

Essential

Level 2 qualification ( GCSEs, NVQ2) or equivalent demonstrable experience of administrative / office skills and knowledge Relevant admin/IT skills

Desirable

Keyboard skills

Experience

Desirable

Previous clerical experience Telephone skills

Aptitude & Abilities

Essential

Excellent communication and inter personal skills Team Player Attention to detail Enthusiastic & motivated

Language Skills

Desirable

Welsh Speaker (Level 1)

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