Unscheduled Care Rota Coordinator

1 month ago

Carmarthen, United Kingdom Hywel Dda University Health Board Full time

Job summary

We are looking to recruit an enthusiastic individual to the role of Rota Co-ordinator within Unscheduled Care at Glangwili General Hospital. This post is to ensure safe medical staffing levels on the acute general medicine on-call rota and maintain ward strengths. You will work supported by the Rota Manager within Unscheduled Care and full training can be provided.

We are looking for someone who can work under pressure and manage competing priorities, can work as part of a supportive team and contribute to the strategic aims of the Health Board.

Main duties of the job

To ensure that a proactive role is taken in the organisation in sourcing locum cover and ensuring that service managers, clinical leads and directors, other services are kept up to date of gaps. If cover cannot be found then the site's escalation process should be followed through to the General Manager.

To ensure the completion of the administration involved in the provision of locum cover. This includes booking accommodation, notifying switchboard and departments.

Liaising with Client Relationship Manager (Medacs) regarding agency requirements and co-ordinating the AG1 agency approval process for the site.

To liaise with the Medical Workforce team to ensure that all NHS locums have the appropriate pre employment checks in place.

To assist and support the recruitment process with using the TRAC system and setting up interviews.

Using the Intrepid online system to review all leave applications and ensuring that there are adequate staffing levels through assessing team strengths.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (five of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

To assist and support the Rota Manager with the coordination and management of the rotas in CDU, SDEC and Medicine at Glangwili General Hospital to provide an efficient and effective service.

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on

Person Specification

Qualifications and Knowledge

Essential

Educated to HND Level (QCF Level 4) or demonstrable equivalent experience

Experience

Essential

Previous experience of working in the NHS Previous experience of working within a high pressure environment

Desirable

Knowledge of Rotas and EWTD/ New Deal

Language Skills

Desirable

Welsh Speaker (Level 1)

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