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Cancer Data Co-ordinator

2 months ago

Lancashire, United Kingdom East Lancashire Hospitals NHS Trust Full time
Job overview

This is a rewarding opportunity to join the Cancer Services team. The Cancer Data team are responsible for the collation and entry of data to identify what stage of the cancer pathway patients have reached, and to highlight patients approaching target treatment dates with Multi-Disciplinary Teams and Service Managers.

We are looking for an enthusiastic, motivated and organised person to work as part of a team of MDT Co-ordinators and Data Co-ordinators. The post holder must have data entry skills, be able to demonstrate exposure to medical terminology and be able to pay keen attention to detail.

Excellent organisation skills and communication skills are also key as the workload is busy and ever changing.

Main duties of the job

You will play a pivotal role in managing a caseload of patients referred into the Trust for all tumour sites. This will involve liaising with various departments and other hospitals across the North West, working closely with nurses, secretaries, pathology, radiology, waiting list and booking clerks so that patient’s pathways are progressed and escalated where necessary. This ensures minimal delays in patient care and compliance with the National Cancer Waiting Times (CWT) standards

You will also be responsible for entering data that is required for National Audits - Bowel (NBOCA), Oesphago-gastric (NOGCA), Breast ( NABCOP), Prostate ( NPCA, Lung ( NLCA). Cancer Outcomes Services Dataset (COSD).

Working for our organisation

At East Lancashire Hospitals NHS Trust, our vision is to be widely recognised for providing Safe, Personal and Effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding areas. We employ over 7,000 staff, many of whom are internationally renowned and have won awards for their work.

This is a rewarding opportunity to join the Cancer Services team. The Cancer Data team are responsible for the collation and entry of data to identify what stage of the cancer pathway patients have reached, and to highlight patients approaching target treatment dates with Multi-Disciplinary Teams and Service Managers.

We have a strong teamwork ethos and we liaise with various different stakeholders at ELHT, as well as at other Trusts as we have shared cancer care for some patients during their cancer journey.

Providing Safe, Personal, Effective care is at the heart of everything we do. Whilst the data team do not have patient facing contact, they do play a pivotal part in escalating the investigations for dating or reporting, chasing for appointments and surgery dates to ensure that the patient moves smoothly along the pathway.

Detailed job description and main responsibilities
  1. To ensure that the Trust has robust information to monitor Cancer access targets by:
    • Tracking the progress of patients by identifying key points in the patient journey from other Trust systems (e.g. Pathology & Radiology Systems, Patient Administration Systems, Clinical Information Systems etc.)
    • Obtaining key information from other Trust staff including secretaries, MDT Co-ordinators, Booking Staff etc.
    • Obtaining key items of data from other systems, including histology results, appointment dates and admission dates, and entering this key information onto the Cancer Information System
    • Creating management summaries for high-risk patients approaching target dates
    • Liaising with service managers and Multi-Disciplinary Team Co-ordinators in order to prevent breaches of targets
    • Highlighting high-risk patients to the Cancer Data Manager and the Business Manager for Cancer Services
    • Assisting with the production of Primary Targeting Lists showing patients on cancer pathways
  2. To collate the information required for the national Cancer Waiting Times database:
    • Ensuring all data items required for the Cancer Waiting Times database are captured in the Trust’s Cancer Information System
    • Ensuring data is collected in a timely fashion, and is available for upload to the national database in line with national deadlines
    • Summarise patient pathways for review and analysis
    • Highlight potential blockages in the system
  3. To assist in the provision of both routine and ad-hoc information to the Trust Board, Business Managers, Clinicians and Commissioners
    • Supplying information on Cancer Waiting Times for inclusion in key reports
    • Providing ad-hoc information requests pertaining to own tumour site
    • Assisting in the development of information reports from the Trust’s Cancer Information System
  4. To ensure that data is robust and fit for purpose by:
    • Ensuring all data is validated prior to its inclusion in any reports or entry onto the database
    • Liaising with relevant data quality leads in order to highlight any problem areas
    • Providing both routine and ad-hoc validation checks on data held on Trust systems
  5. To provide information required for national clinical audit databases for specific tumour sites, including:
    • National Lung Cancer Audit (NLCA)
    • National Bowel Cancer Audit (NBCA)
    • National Audit of Breast Cancer in Older Patients (NABCOP)
    • National-Oesophago-Gastric Cancer Audit (NOGCA)
    • National Prostate Cancer Audit (NPCA)
  6. To ensure all procedures are fully documented and that all work undertaken complies with both Data Protection & Caldicott recommendations
Person specification Attainments Essential criteria
  • GCSE Maths and English at level 4 or above (or equivalent level of skill).
  • Collecting and recording of data/information, text and/or numerical on an electronic database
  • Experience of using Microsoft Office – particularly Excel
  • Familiar with medical terminology
  • IT skills
  • High standard of accuracy
  • Understand confidentiality and accountability
Desirable criteria
  • Knowledge of databases and other information systems
  • Experience of research / data-gathering work
  • Knowledge and understanding of Cancer Waits Targets
  • Understanding of Data Protection
Special Aptitudes Essential criteria
  • Clear and accurate written and verbal communication
  • Ability to work well in a team and be supportive of team members
  • Ability to understand and comply with detailed procedures
  • Ability to work under pressure and to tight deadlines
  • Willing to provide flexible cover in terms of hours worked and tumour sites covered
Desirable criteria
  • Experience of dealing with senior staff