Team Administrator HMP Fosse Way

2 weeks ago

Wigston, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

Job summary

Looking for something new & exciting in the NHS? Ever considered Prison healthcare?

An exciting opportunity has arisen for an Administrator to join the Offender Health Directorate working at HMP Fosse Way. HMP Fosse is a Category C Resettlement Prison opened in May 2023.

HMP Fosse Way houses 1,715 prisoners and focus on the rehabilitation of offenders and their reintegration back into society. It consists of 7 House blocks across 4 floors. There is a dedicated healthcare suite located in the main building with also additional multi use rooms across the establishment including rooms for groups or 1-2-1's.

To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team within HMP Fosse Way.

Do you want to feel rewarded in being able to deliver a bespoke package of care to address and improve health inequalities to individuals with diverse and complex health needs?

We have well-established and strong relationships with the prison team, who support us to deliver safe care.

We might close the vacancy earlier, if there is sufficient number of applications received.

Main duties of the job

Input accurate data onto SystmOne ensuring timely and accurate reports are provided for the clinical matrons and Head of Healthcare.

Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota, ledgers and assignment to caseloads.

Booking and monitoring secondary care outpatient appointments and requests for diagnostic tests.

Liaison with sub-contractor services who provide healthcare provision within the detained estate re: waiting lists, ledgers, and template management.

Processing of subject access requests in accordance with Data Protection Regulations and the GDPR.

Filing, photocopying, scanning and attaching documents into SystmOne.

The set up and maintenance of databases.

Attend meetings as a minute taker and responsibility for the production of agenda, minutes, action tracker.

Use of multiple software packages for example, SystmOne, Microsoft Office, Adobe Acrobat Pro 2020.

About us

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender are committed to flexible and agile working, including the opportunity to join our health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you#TeamNottsHC

Job description

Job responsibilities

The Offender Health Directorate is one of the largest and most successful providers of prison healthcare in the UK. The Directorate provide physical, mental health and substance misuse healthcare services in prisons across the East Midlands, Lincolnshire & Leicestershire.

The Directorate provides healthcare to 7 prisons and a short term holding facility. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision and excellent opportunities for learning and development. We also offer services within the Personality Disorder Pathway, including Therapeutic Communities (within prisons), Community and Prison Personality Disorder services and specialist Veteran Services.

We are committed to working in partnership with prison services, national probation service other healthcare providers and our criminal justice system partners to improve health, support justice to reduce re-offending behaviour. The Offender Health Team truly believes it can make a difference to the lives of offenders by offering consistent, high-quality care in primary, mental health and substance misuse services that are equivalent to health services delivered outside of Prison.

Working in an administrative team within a prison establishment as part of the Offender Health Directorate.

Ability to communicate with patients where there may be barriers to understanding, such as learning needs/language.

Take appropriate action from messages received and ensure that all information is transmitted to relevant parties.

Handling sensitive and sometimes distressing information appropriately, whilst maintaining patient and staff confidentiality.

To communicate complex and sensitive information verbally and in writing with members of the multi disciplinary team.

Maintain patient health care records including computerised systems (SystmOne) and databases.

Liaising with external organisations as required, contributing to continuity of care for patients required to attend court, transfer establishments or upon release.

Would you like to work closely with others as part of a wide MDT, including GPs, Psychiatrists, sexual health specialists, Pharmacists, substance misuse experts, RGNs, RMNs, Learning disability nurses, Psychologists and other allied professionals.

Please note this post does not meet salary and or skill level required for a Skilled Worker Visa.

Person Specification

Qualifications

Essential

GCSE Maths and English A - C or equivalent RSA Il Typing/word processing or equivalent NVQ Level II Business Administration or equivalent

Experience

Essential

Experience of working in an office environment

Desirable

An awareness of working in a secure setting An awareness of Clinical Administrative Systems

Knowledge

Essential

Knowledge of IT Systems Good understanding of confidentiality Ability to prioritise own work load

Desirable

Awareness of SystmOne

Skills

Essential

Good verbal/written communication skills Excellent IT skills Microsoft packages Excellent telephone manner Ability to work on own initiative and work as part of a team

Desirable

Willingness to undertake Customer Service Training

  • Team Administrator Hmp Fosse Way

    4 weeks ago

    Wigston Magna, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Looking for something new & exciting in the NHS? Ever considered Prison healthcare? An exciting opportunity has arisen for an Administrator e to join the Offender Health Directorate working at HMP Fosse Way. HMP Fosse Way is set to open in mid-2023 and is a Category C Resettlement Prison. HMP Fosse Way will house 1,715 prisoners and focus on the...

  • Healthcare Assistant: Hmp Fosse Way

    2 weeks ago

    Wigston Magna, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Looking for something new & exciting in the NHS? Ever considered Prison healthcare? An exciting opportunity has arisen for a Healthcare Assistant to join the Offender Health Directorate working at HMP Fosse Way. HMP Fosse Way is set to open in mid-2023 and is a Category C Resettlement Prison. HMP Fosse Way will house 1,715 prisoners and focus on the...

  • Assistant Practitioner: HMP Fosse Way

    3 weeks ago

    Wigston, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Job summary Work as part of the Prison Health Team at HMP Fosse Way, providing support to patients with health difficulties, during the time they spend in prison and when they are first released back into the community. Work is guided by standard operating procedures, protocols or systems of work but the post holder will make judgements and plan...

  • Programme Facilitator

    6 days ago

    Wigston, United Kingdom Clean Sheet Full time

    Clean Sheet hasan exciting opportunity available for a Programme Facilitator to join our team at HMP Fosse Way (prison-based and home-based - hybrid working). You will join us on a full-time, fixed-term contract lasting 1-3 years, and in return, you will receive a competitive salary of £23,759 per annum. About the organisation We are a registered charity...

  • Programme Facilitator

    2 weeks ago

    Wigston, United Kingdom Clean Sheet Remote Work Freelance Full time

    Clean Sheet hasan exciting opportunity available for a Programme Facilitator to join our team at HMP Fosse Way (prison-based and home-based - hybrid working). You will join us on a full-time, fixed-term contract lasting 1-3 years, and in return, you will receive a competitive salary of £23,759 per annum. About the organisation We are a registered charity...

  • Programme Facilitator

    4 weeks ago

    Wigston Magna, United Kingdom Clean Sheet Full time

    Clean Sheet hasan exciting opportunity available for a Programme Facilitator to join our team at HMP Fosse Way (prison-based and home-based - hybrid working). You will join us on a full-time, fixed-term contract lasting 1-3 years, and in return, you will receive a competitive salary of £23,759 per annum. About the organisation We are a registered charity...

  • Programme Facilitator

    2 weeks ago

    Wigston, Leicestershire, United Kingdom Clean Sheet Full time

    Clean Sheet hasan exciting opportunity available for a Programme Facilitator to join our team at HMP Fosse Way (prison-based and home-based - hybrid working). You will join us on a full-time, fixed-term contract lasting 1-3 years, and in return, you will receive a competitive salary of £23,759 per annum. About the organisation We are a...

  • Healthcare Assistant

    4 weeks ago

    Wigston Magna, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Looking for something new & exciting in the NHS? Ever considered Prison healthcare? An exciting opportunity has arisen for a Healthcare Assistant to join the Offender Health Directorate working at HMP Fosse Way. HMP Fosse Way brand new prison opened in May and is a Category C Resettlement Prison. HMP Fosse Way will house 1,715 prisoners and focus on the...

  • Substance Misuse Practitioner: Hmp Fosse Way

    4 weeks ago

    Wigston Magna, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    The Offender Health Directorate is one of the largest and most successful providers of prison healthcare in the UK. The Directorate provide physical, mental health and substance misuse healthcare services in prisons across the East Midlands, Lincolnshire & Leicestershire. The Directorate provides healthcare to 9 prisons and a short term holding facility. You...

  • Band 4 Senior Clinical Administrator

    4 weeks ago

    Wigston Magna, United Kingdom Leicestershire Partnership Trust Full time

    **Leicestershire Partnership NHS Trust** **Senior Clinical Administrator various posts available in mental health teams across Leicester and Leicestershire** **Band 4** **Monday to Friday Full time, part-time and flexible working will be considered** Are you interested in making a difference? We have rewarding opportunities available for caring and...

  • Ifa Administrator

    3 weeks ago

    Wigston Magna, United Kingdom Heat Recruitment Ltd Full time

    Job Title: Independent Financial Advisor (IFA) AdministratorKey Benefits: * Work-Life Balance: Flexibility for one day working from home once established and flexibility with school runs etc. * Exam Support: Support for professional exams, including coverage for the first sitting. * Employee Benefits: Private medical insurance and 32 days of annual leave,...

  • HR Administrator

    4 weeks ago

    Wigston Magna, United Kingdom Leicestershire County Care Ltd Full time

    **Leicestershire County Care Ltd are currently seeking an experienced HR Administrator to support our care homes with regards to HR matters. Working alongside our HR Manager and Head of HR.** **Responsibilities and Duties** - Maintain employee records (attendance, annual leave etc.) according to policy and legal requirements - Preparing and amending HR...

  • Finance Administrator

    4 weeks ago

    Wigston Magna, United Kingdom OTP LIMITED Full time

    Responsibilities: - Manage financial transactions and records - Prepare and analyse financial reports - Monitor budgets and financial forecasts - Process invoices and payments - Reconcile bank statements and accounts - Maintain accurate financial documentation - Provide support for financial planning and analysis **Experience**: - Proven experience in...

  • Sales Administrator Le04

    4 weeks ago

    Wigston Magna, United Kingdom ServiceMaster Full time

    We are currently recruiting for a Part Time Sales Administrator with in our friendly team at our Head Office in Wigston, working along side and supporting our two Sales Consultants. 25 hours per week, Monday to Friday 5 hrs per day 9.30am to 2.30pm (flexible) Responsibilities to include: To identify & contact potential customers ie Commercial Offices,...

  • Contract Performance Officer

    4 weeks ago

    Wigston, Leicestershire, United Kingdom North Warwickshire & South Leicestershire College Full time

    Full Time Contract: Permanent As an Estate Contract and Facilities Officer, you will play a pivotal role in ensuring the seamless operation of facilities and contract provisions. This position requires a dynamic individual with a keen eye for detail, strong organisational skills, and a proactive approach to oversee day-to-day operations related to estate...

  • Contract Performance Officer

    4 weeks ago

    Wigston, Leicestershire, United Kingdom North Warwickshire & South Leicestershire College Full time

    Full Time Contract: Permanent As an Estate Contract and Facilities Officer, you will play a pivotal role in ensuring the seamless operation of facilities and contract provisions. This position requires a dynamic individual with a keen eye for detail, strong organisational skills, and a proactive approach to oversee day-to-day operations related to estate...

  • Administrative Co-ordinator

    4 weeks ago

    Wigston Magna, United Kingdom Oadby and Wigston Borough Council Full time

    **Oadby and Wigston Borough Council** **Recruitment Advertisement** **Administrative Co-Ordinator (UKSPF)** **CONTRACT TYPE** **Fixed term (2 years)** **Part Time** **BAND AND SCALE POINT** **Band 4 - SCP 7-11** **SALARY PER ANNUM** **£22,369 - £24,054 pro rata** **SERVICE AREA** **The Built Environment** **Brief Overview** **Exciting...

  • E-commerce Merchandiser

    4 weeks ago

    Wigston, United Kingdom Meriden Media Full time

    Would you like the opportunity to work for one of the biggest suppliers of tools and equipment through an easy and innovative online service?Are you a Highly analytic individual with good data skills? My client is looking for a Digital Merchandiser to join their growing business on a full-time basis.This role is a new role within a growing team who have a...

  • Ifa Administrator

    4 weeks ago

    Oadby & Wigston, Leicestershire, United Kingdom Heat Recruitment Ltd Full time

    Job Title: Independent Financial Advisor (IFA) Administrator Key Benefits: Work-Life Balance: Flexibility for one day working from home once established and flexibility with school runs etc.Exam Support: Support for professional exams, including coverage for the first sitting.Employee Benefits: Private medical insurance and 32 days of annual leave,...

  • Accounts Receivable Transactions Assistant

    3 weeks ago

    Wigston, United Kingdom Zoro UK Ltd Full time

    Company DescriptionZoro UK is a wholly owned subsidiary of Grainger (NYSE: GWW), a global industrial supplier with headquarters in Lake Forest, IL, USA. Established in 2017, we’re a young business breaking into the Industrial MRO market and increasing our share of the market through a proposition that is focused on the needs of our customers. Our purpose...