Finance Assistant

1 month ago

Wigan, United Kingdom Wigan GP Alliance Full time

Job summary

To maintain the current financial roles within the Alliances Finance Department.

The role will report directly to the Director of Finance.

Main duties of the job

Raising invoices payable and arranging payment of invoices receivable on a monthly basis. The Finance Assistant will need to be able to deal with queries and questions around invoicing.

They will order necessary equipment online for business use and ensuring accurate records are kept.

About us

Providing Primary Care support to patients, Practices and Primary Care Networks across the Borough of Wigan and Leigh. The organisation was created to deliver the Boroughs Extended Access service which we do successfully since 2015.

The services have expanded over time and now delivers on several other contracts supporting the whole Borough.

Job description

Job responsibilities

To ensure the smooth and accurate operation within Wigan GP Alliances finances department. Ensuring accurate raising and submitting of invoices and managing finances in and out of the Alliances accounts working with the Alliance Board members responsible for the overall financial operation of Wigan GP Alliance.

The role requires the post holder to be a positive and proactive member of a team, servicing all areas of Wigan GP Alliance, operating under pressure and to tight deadlines.

Working closely with all other Alliance staff to create and project a high standard of customer orientated service while dealing with a wide array of people internal and external to the NHS environment.

Keep accurate records for all daily transactions

Process invoices

Record accounts payable and accounts receivable

Update internal systems with financial data

Prepare monthly, quarterly and annual financial reports

Participate in financial audits

Track bank deposits and payments

Assist with budget preparation

Review and implement financial policies

Any other financial and non-financial tasks in order to keep the Alliance operating in a smooth and professional manner.

Time constraints and changes of requirements by staff employed to work for the Alliance and Practices through which we utilise staff can sometimes mean a change in priorities to respond to requests.

Demonstrate organisational skills with the ability to prioritise workload, work to deadlines and react positively to situations at short notice.

Willingness to work in a flexible manner as part of a team and to adapt working practices to suit the changing demands of service requirements.

Good understanding of the NHS IT systems. (Training will be provided where necessary).

Possess good interpersonal and communication skills and an ability to operate with diplomacy.

Have a good knowledge of Microsoft Outlook/ Office and its applications including experience of using Excel spreadsheets effectively.

Able to work successfully both autonomously and as part of a team; maintaining good working relationships and knowing when to refer to others.

Possess good organisation and logistical skills and apply a high attention to detail.

A basic knowledge of the NHS and Wigan GP Alliances services.

(Training will be provided where necessary).

Being able to perform in a flexible and proactive manner, adapting to changing priorities and circumstances as appropriate.

Basic understanding of Health & Safety and compliance. Keeping updated on any, and all, relevant changes within the Alliances scope of operation.

Service Excellence

To recognise customer and Business need and consistently deliver to required standards.

Consistent and professional approach to meet the needs of the customer and the Business.

Rapid Response

An ability to think on your feet, react accordingly and focus quickly on the requirements of the situation.

Confidence to recognise and deal with arising problems in a timely manner whilst resolving problems under pressure.

Building Relationships

Recognising key relationships whilst making conscious efforts to build rapport in order to enable smooth running of Wigan GP Alliance and its services.

Demonstrating tact and diplomacy in all professional relationships.

Knowing who or where to go, to get what you need.

Flexibility & Adaptability to Change

The ability to adapt to new situations.

To be proactive in managing change.

Reflect a belief in company objectives and decisions.

Planning and Organising

Capacity to multi-task over several on-going projects and able to define priorities.

Commercial Judgment

The inclination to minimise costs and improve business efficiency.

Development

Enthusiasm to continue learning and encourage the same in others.

Technical Skills

To maintain up to date knowledge of technical developments.

As part of a small team there is scope for working on other tasks which keeps the role varied and interesting.

25 days holiday per year plus Bank Holidays pro rata.

Person Specification

Qualifications

Essential

Minimum Grade C in Maths and English, or equivalences.

Desirable

AAT

Experience

Desirable

Experience of working within the NHS

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