Team Administrator

3 weeks ago

Leigh, United Kingdom Greater Manchester Mental Health Full time

Job overview

The Team Administrator will provide a full and comprehensive administration service for multiple managers within the Directorate Management Team, ensuring a well organised and effective service.

You will ensure each of your allocated managers / clinicians are well organised and are in receipt of all relevant tools required for the effective running of the service.

In order to meet the needs of the Trust services, you will be required to work flexible in times of absence and sickness to provide consistence secretarial cover to managers and you may be required from time to time to work outside of your normal area of work and hours. The Trust reserves the right to change your normal area of work to any other location within the Trust.

Main duties of the job

To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers / clinicians. To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, training and supervision etc. To develop and maintain appropriate bring forward systems for progress chasing, outstanding enquiries, comments and actions and be pro-active in utilising these systems and forward plan agenda items, supporting papers for minutes, training etc. To ensure appropriate paper based and electronic filing systems are in place and ensure regular maintenance, in line with local and national legislation. To ensure appropriate levels of stationery are available for the management team. Identify and report any issues relating to Estates and Facilities using relevant systems. To design, create, prepare and produce a range of complex documents from various sources and to specified deadlines, including all aspect of Microsoft Office Powerpoint, Excel, Word etc. To assist in the preparation of reports and the monitoring of action plans for specific projects. Identify and report any IT related issues using the relevant systems.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over  6,400  members of staff, who deliver services from more than  160  locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users

Detailed job description and main responsibilities

Please see attached job description and person specification for full outline of roles and responsibilities. 

Staff benefits

Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme

Person specification

Education

Essential criteria

Relevant level 2 competency based qualification (such as RSA or NVQ), 2 years previous office experience or equal Educated to GCSE level in English and Maths

Desirable criteria

IT related qualification

Experience

Essential criteria

•Use of PC ( Teams) •Working in a confidential environment •Minute Taking •Facilitating Training / Events

Desirable criteria

Use of office equipment

Knowledge

Essential criteria

The Data Protection Act •Patient Confidentiality •Knowledge of prioritising senior managers work

Desirable criteria

Awareness of the stigma around mental health.

Skills and abilities

Essential criteria

Effective time management skills •The ability to prioritise tasks •An excellent telephone Manner •Outstanding communication Skills Appropriate keyboard Skills •The ability to navigate it systems, inc Excel, Work and Powerpoint •Enthusiasm with a positive disposition •Ability to respond to rapidly changing priorities Working effectively under pressure

Desirable criteria

Advanced keyboard skills

 Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities. 

We will consider relevant experience outside the NHS to calculate your salary on appointment.

  • Team Administrator

    7 days ago

    Leigh, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Full details of role and responsibility can be found in the attached job description and person specification.

  • Administrator

    7 days ago

    Leigh, United Kingdom Clearway Drainage Systems Limited Full time

    **Full Job Description** Clearway Drainage Systems are a premier drainage solution specialist company who thrive in maintaining an excellent record of high-quality service provision to our Clients throughout the UK on a 365/24/7 basis. We pride ourselves in maintaining longstanding relationships with some of the best-known businesses across the UK, due to...

  • Administrator

    4 weeks ago

    Leigh, United Kingdom Clearway Drainage Systems Limited Full time

    **Full Job Description** Clearway Drainage Systems are a premier drainage solution specialist company who thrive in maintaining an excellent record of high-quality service provision to our Clients throughout the UK on a 365/24/7 basis. We pride ourselves in maintaining longstanding relationships with some of the best-known businesses across the UK, due to...

  • Facilities Administrator

    4 weeks ago

    Leigh, United Kingdom Catch 22 PLC Full time

    **Job title**: **Facilities Administrator** **Job type**: - Permanent**Emp type**: - Full-time**Salary type**: - Annual**Salary from**: - GBP £21,000.00**Salary to**: - GBP £22,000.00**Location**: - Leigh**Job published**: - 18/03/2024**Job ID**: - 47119Our client, a Leading Facilities Management organisation are currently on the search for a...

  • Ward Administrator

    6 days ago

    Leigh, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen to join our Administration Team at GMMH within Atherleigh Park in a role of Ward Administrator based in a fast paced mental health facility. Your duties will include supporting patients and their relatives on the Ward as well as providing a comprehensive administrative support to the multidisciplinary team of doctors,...

  • Sales Administrator

    4 weeks ago

    Leigh, United Kingdom The Rec Con Full time

    **Administrator **-** Leigh** - Car Parking - Contributory Company Pension Plan with generous life assurance and ill-health provision - Enhanced Maternity, Paternity and Sick Pay - 25 days annual leave + bank holidays - Healthcare plan split 50/50 between employee and employer - Cycle to Work scheme - £25,000 to £30,000 Hours: 9am - 5pm Monday to Friday...

  • Business Administration Apprenticeship

    4 weeks ago

    Leigh, United Kingdom First 360 Apprentice Full time

    **Are you seeking an Apprenticeship in Business Administration?** **Can you easily commute to Leigh, WN7 4SB?** Our client specialises in PR & Marketing. They're looking for a Business Administration Apprentice to add to their team! **Job Duties**: - Manage all our ads across the job board - Arrange (but not conduct) interviews for applicants - Carry out...

  • Payroll/accounts Administrator

    4 weeks ago

    Leigh, United Kingdom PENTRE GROUP Full time

    **About us**: Pentre Group Limited is well established business based in Leigh and has been on the Leigh site over 30 years. It has overseas operations in Czech Republic and Spain. '''Overview:''' We are seeking an experienced Payroll/Accounts Administrator to join our team working Monday to Thursday 9.30am to 4.30pm with 30 minutes lunch break, total 26...

  • Amendments Administrator

    4 weeks ago

    Leigh, United Kingdom Mpeople Full time

    Are you an experienced Administrator with strong attention to detail and used to working in a fast paced environment? Are you available to start work next week and would like to work for a well-established family run, fantastic company? There is starting salary of £20,500 plus many benefit and regular rewards. **The Role**: - Take telephone queries from...

  • Accounts Payable Administrator

    4 days ago

    Leigh, United Kingdom Grassroots Recruitment Limited Full time

    Our client is looking for an Accounts Payable Administrator for an initial period of 3 months to cover a member of staff who needs time out of the business. The successful person will be joining a close-knit team with a dual responsibility for Accounts Payableand Payroll. - Ideally experience with Payroll processing, although this could be taught. - Strong...

  • Accounts Administrator

    7 days ago

    Leigh, United Kingdom Clearway Drainage Systems Limited Full time

    **Job description** Clearway Drainage Systems are a premier drainage solution specialist company who thrive in maintaining an excellent record of high-quality service provision to our Clients throughout the UK on a 365/24/7 basis. We pride ourselves in maintaining longstanding relationships with some of the best-known businesses across the UK, due to this...

  • Accounts Administrator

    4 weeks ago

    Leigh, United Kingdom Clearway Drainage Systems Limited Full time

    **Job description** Clearway Drainage Systems are a premier drainage solution specialist company who thrive in maintaining an excellent record of high-quality service provision to our Clients throughout the UK on a 365/24/7 basis. We pride ourselves in maintaining longstanding relationships with some of the best-known businesses across the UK, due to this...

  • Administration Assistant

    4 weeks ago

    Leigh, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are looking for an enthusiastic and highly motivated Administration Assistant to join the Dermatology team at Leigh Infirmary. The post is part-time, 15 hours per week. Based over a Monday to Friday week. You must be flexible to work across all sites as the service demands, occasionally at short notice. The role will require you to work across all...

  • Gp Receptionist/administrator

    4 weeks ago

    Leigh, United Kingdom Foxleigh Family Surgery Full time

    We have an opportunity for a highly motivated, flexible and enthusiastic Receptionist to join our friendly team Post is 15 hours per week Tuesday 9.30-2.30 pm, Thursday and Friday 8.30am -1.30am Applicants must be flexible to cover, if required, due to staff annual leave or sickness, during hours of Monday to Friday 8am to 6.30pm **Special Requirements of...

  • Administrative Assistant

    4 weeks ago

    Leigh, United Kingdom Multi-Trades Recruitment Full time

    Labour Hire are looking for an experienced ADMIN ASSISTANT for a well-established company in LEIGH. **About You**: - High work ethic & team player. - Punctual & reliable. - Flexible approach. - You should have admin experience within a construction company. - Data entry skills with excellent attention to detail. - Ability to work under pressure and meet...

  • Graduate Sales Support Administrator

    4 weeks ago

    Leigh, United Kingdom Jo Thompson Recruitment Full time

    AB World Foods is a branded food business famous for flavour. But as great as our brands are, our people are what makes us special and we are committed to making ABWF a great place to work, grow & develop. Working in teams across multiple markets and functions,we are driven by the will to succeed and achieve our mission: **"Inspire people to explore the...

  • Administrator

    7 days ago

    Leigh-on-Sea, United Kingdom Runwood Homes Full time

    **Administrator** **Care home: Memory House** **Hours of work: 35 hours per week** **About Runwood Homes**: At Runwood Homes we are proud of our reputation as a successful and growing care homes group. At a time when the industry is under intense scrutiny our continued success stems from the consistent quality of care we provide. Our skilled and motivated...

  • Aftersales Administrator

    2 weeks ago

    Leigh, United Kingdom Mpeople Recruitment Full time

    Are you an experienced sales order processor who is used to working in a fast pacedbusy environment? Do you have strong customer service skills and are able to meet tight deadlines?Would you like to work for this fantastic business who have an outstandingteam culture and like to be kept busy, then this is the role for you! **The Role**: - Dealing with...

  • Marketing Administrator

    4 weeks ago

    Leigh-on-Sea, United Kingdom One to One Personnel Full time

    Date Posted: 28th November 2023 - **Job Ref**: 1094 - **Job Type**: Permanent - **Location**: Leigh on Sea **Marketing Administrator** We are recruiting for a **Marketing & HRC Administrator** to join our client based in Leigh on Sea. This is a great opportunity to join a great team in a well-established local company. The role of Marketing & HRC...

  • Health and Safety Co-ordinator

    4 weeks ago

    Leigh, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for an enthusiastic Health and Safety Coordinator. The role will provide operational support to the daily functions of the team and will facilitate with the coordination of health and safety across the organisation. **In addition, you will**: - Develop and maintain databases that support the Trust’s Safety Management...