Payroll Administrator

This role encompasses three different elements, oversee the expenses submitted via our SAP Concur system, administer the employee benefits platform and helping to process the monthly payroll of both our company entities.

This role will support the Payroll and Benefits Manager, In addition, you will be responsible for checking and reconciling a high volume of employee expense claims submitted through our SAP Concur system. You will help manage the platform with adding new joiners, removing leavers and posting cost journals into our accounting software, Pegasus Opera. The ad hoc payroll duties with help assist processing the monthly payroll for over 1000 employees for Workman LLP and Workman Facilities Management.

We offer a wide range of benefits to our employees which is available for them to choose from, on an annual basis. You will help assist the manager with processing new benefit selections in line with the annual window, plus on an ad hoc basis help administer BUPA claims, ensuring all invoices are checked against the payroll deductions and process any necessary reimbursements.

Accuracy and attention to detail is crucial in this role. You will be processing accurate payments, ensuring all receipts are provided for expense claims, all VAT is accounted for correctly, and inputting accurate journals entries onto Opera.

You should be experienced in overseeing the payroll process for a medium-large enterprise.

Your ability to develop and maintain effective working relationships with internal teams and stakeholders is essential. The delivery of clear communication and accurate advice is very important.

You will work closely with the HR team to determine crucial changes to the payroll including, SMP, SPP, SSP, adding new starters, calculating final deductions and payments for leavers, and make any ad hoc payments such as bonuses.

Other duties will include:

• Using Pivot table to advise accurate amounts due for payment and NL codes for accounting input and reporting.
• Ensure all expense claims are in line with our internal policy criteria.
• Processing of Benefits invoices and matching to payroll deductions.
• Assist with the group insurance renewals for private medical insurance, life assurance and group income protection policies.
• Assist with payroll-related projects and initiatives, such as system upgrades, process improvements, and implementation of new payroll software.
• Help monitor all shared inboxes

You should have previous oversight of the end-to-end payroll process and the administration that accompanies it.

Experience with posting journals onto Opera or a similar accounting software would be beneficial. Experience using SAP Concur is preferable but not essential.

You should be a competent user of Microsoft Excel including using functions such as pivot tables and V Look up. Experience working with large volumes of data is crucial

A proactive, practical, and positive approach to work is required.

You should be able to work to strict deadlines and have the ability to priorities tasks.

Strong organisational skills is essential.

Ability to maintain confidentiality and handle sensitive information with discretion.

• Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
• A full-time contract (35 hours a week) offers the core hours of 10am – 4pm, allowing additional flexibility to what time you can start work.
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance & wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year
• Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
• Social events throughout the year including a firm wide Christmas party
• Generous referral bonus.

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman please visit
Our People | Workman LLP

We are an equal opportunities employer, and it is our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time