Assistant Board Secretary
2 weeks ago
Job summary
We are looking for a motivated individual to temporarily join our governance team (maternity cover).
This is an exciting opportunity to work within a strong and supportive team and to undertake a key role in supporting our senior Board committees.
Main duties of the job
The Assistant Board Secretary is a key member of the governance team and is responsible for providing professional secretarial support for our senior BSW ICB committees and groups. This involves
the planning and delivery of successful and efficient Board committees and similarly high-level meetings; liaison with relevant Directors and Chairs; developing annual committee business plans / forward agendas; monitoring and contributing to the maintenance of the organisation's register of interests and advising meeting Chairs re the management of conflicts of interest; ensuring committees' / groups' compliance with the organisation's Constitution, Standing Orders, and Scheme of Reservations and Delegations; providing advice and support for committee members regarding the discharge of their duties; facilitating the conduct of meetings including preparation of Chair's briefings, meeting etiquetteThe successful applicant will be able to demonstrate an understanding of the principles of good governance, and will have experience of supporting senior committees, both as a secretary and governance adviser.
About us
The Bath and North East Somerset, Swindon and Wiltshire Integrated Care Board (ICB) is a statutory body which brings together NHS organisations with local authorities and other partners to work to improve population health and establish shared strategic priorities. The ICB oversees how money is spent and makes sure that health services work well and are of high quality. It brings together hospitals, primary care, local councils, hospices, voluntary community, and social enterprise (VCSE) organisations and Health watch partners in our local places: Bath and North East Somerset, Swindon and Wiltshire.
Job description
Job responsibilities
Reporting to the Deputy Director of Corporate Affairs, this individual will run the secretariat forhigh-profile committees and groups at BSW system and locality post holder will provide the professional secretariat to plan for, and deliver, successful andefficient Board committees and similarly high-level meetings. This will include liaison withrelevant Directors and Chairs to develop annual committee business plans / forward agendas,monitoring and contributing to the maintenance of the organisations register of interests andadvising meeting Chairs re the management of conflicts of interest; ensuring committees /groups compliance with the organisations Constitution, Standing Orders, and Scheme ofReservations and Delegations; providing advice and support for committee members regardingthe discharge of their duties; facilitating the conduct of meetings including preparation of Chairsbriefings, meeting etiquette.
Please see Job Description for full details.
Person Specification
Knowledge, Training and Experience
Essential
Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area Knowledge of administrative procedures, project management or information analysis A good understanding of good governance principles Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support
Communication Skills
Essential
Clear communicator with excellent report writing and presentation skills, capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences Ability to pull together comprehensive draft reports, data and letters. Skills for nurturing key relationships and maintaining networks
Analytical
Essential
Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend an appropriate course of action to address the issues Problem solving skills and ability to respond to sudden unexpected demands Attention to detail combined with the ability to extract key messages from complex analysis Independent thinker with demonstrated good judgement, problem-solving and analytical skills Excellent time management skills with the ability to re-prioritise
Management Skills
Essential
bility to prioritise, schedule and coordinate own activity to ensure deadlines are met whilst business processes remain effective and efficient-
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