Medical HR Administrator

2 months ago

Exeter, United Kingdom Devon Partnership NHS Trust Full time

Job summary

We are looking for a substantive ( hours per week) Medical HR Administratorto join our Medical Personnel team based at Wonford House, in Exeter -we arecurrently working in a hybrid approach; partially at the office and partially from home to meet theservice needs.

The role is an integral part of the team providingappropriate and informed high quality support and guidance which relates to arange of Medical Personnel HR issues and in particular recruitment; ensuring that all advice is in line with Medical Personnel Departmentprocedures, Trust policy and legislation.

You will be responsible for providing a comprehensive administrativesupport service to the Medical Personnel team and wider Medical Workforce whichincludes senior managers and clinicians. The post holder should be able to workefficiently, without direct supervision and managetheir own workload effectively.

We will support you to learn and maintain the skills you need to thrivein the role. We will offer you the training and development support you need tocontinue a fulfilling career. In return, you will need to be motivated,flexible and eager to learn.

We will consider part time hours and flexible working patterns for theright candidate. Please state in your application your preferences.

If you would like to discuss please do not hesitate to contact me -

Main duties of the job

Duties and Responsibilitiesinclude:

To work in close co-operation with the team to provideadministrative support in a range of duties which will require secretarialsupport to the Medical Workforce Lead, maintaining confidentiality at alltimes. To provide, receive andco-ordinate information in relation to recruitment processes for medical staffincluding doctors in training. To process and record annual andstudy leave applications for all medical staff and maintain records, providinginformation as required. To provide comprehensive team inboxmanagement and filing for multiple inboxes To attend and take notes, actionpoints and/or minutes at meetings and interviews such as recruitment panels,award committees and disciplinary hearings. To develop and maintain a high level of skill and knowledgein IM&T software packages which should include Microsoft Office, Internetand Intranet use and web-based packages to include ESR, To meet tight deadlines, collate accurate data andmaintain standards relating to administrative processes.

About us

About Devon Partnership Trust

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader Employer.

Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Person Specification

Qualifications

Essential

Educated to GCSE standard (or equivalent) in English and Maths

Desirable

IT qualification, for example ECDL or relevant working knowledge and experience CIPD qualification or equivalent.

Experience

Essential

Recent experience of working in an administrative role in a busy office Experience of maintaining databases/spreadsheets Experience of dealing with all levels of staff within a large organisation both on the telephone and in person Experience of using systems to extract information and interpret the information in an easy read format Experience of working without supervision and initiating own workload

Desirable

Experience in working with NHS terms and conditions. Experience working with Medical Personnel.

Knowledge

Essential

Proficient in the use of Microsoft Office, packages Outlook, Word and Excel

Desirable

Knowledge of NHS systems ESR Knowledge and awareness of recruitment processes and policies

Skills and Abilities

Essential

Communication and Working Relationship Skills Excellent communication and presentation skills Ability to write letters and reports. Ability to understand numerical data Ability to take and convey clear messages Tact and diplomacy Attention to detail in work produced and carried out Ability to prioritise and work to conflicting demands Can demonstrate an ability to use own initiative and act without supervision. Planning & Organisational Skills Ability to follow instructions and procedures and recognise the importance of these within the organisation, medical staffing dept and own job role. Proven ability in the planning and co-ordinating of projects such as monitoring work patterns. Proven ability to meet tight deadlines, manage multiple tasks and work under pressure Ability to manage high volume tasks on regular basis Ability to work flexibly to meet needs of the service in busy times

Desirable

Physical Skills Advanced typing skills

Other

Essential

Can demonstrate a high level of IM&T skills and competencies in all of the software packages within Microsoft Office including Excel, Word and Access. Accurate data inputting. Good team worker with the ability to work flexibly with colleagues to ensure work of a high standard is delivered on time. Attention to detail Self-starter with proactive and flexible approach Creative and imaginative in approach Willingness to learn new systems Ability to treat all employees and other hospital information confidentially. Ability to deal with complex issues Can demonstrate skills in using web-based software packages such as the NHS Electronic Staff Records.

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