Executive Assistant

3 days ago

Manchester, United Kingdom MAG Full time

Summary

Executive Assistant Office based, 5 days per week Based at Manchester Airport

Why MAG?

At MAG we provide the airport facilities and travel services that people need to connect with the world. As the largest UK owned airport operator, we serve over 60 million passengers a year from Manchester, London Stansted, and East Midlands Airports. With over 270 destinations across the globe, our businesses not only bring people together but also support the prosperity of the regions in which we operate.

Sustainability is one of our core values, and it shapes everything we do. We're committed to protecting the environment and supporting our local communities. Our programmes include airport and airline decarbonisation, comprehensive education, skills and employment support and community engagement initiatives including volunteering opportunities.

At MAG, we recognise creating a first-class journey for our customers starts by creating a first-class career journey for our colleagues and we are committed to building inclusive environments in which our people can thrive. Youll also have access to some great benefits including:

Flexible and generous company pension plan with various company contribution options (up to 10%) that you can change to suit your personal needs 24 days holiday plus bank holiday Free parking Subsidised public transport Huge range of company discounts Free Virtual GP service, available 24 hours a day, 7 days a week Care Concierge service Two volunteering days per year

The role

As an executive assistant you will provide a range of secretarial, administrative, and organisational support services to the MAG Executive Committee (ExCo). Working closely with the Senior EA you will assist with Board meetings, including preparation and minute-taking.

The role also involves PMO responsibilities such as managing and monitoring projects, and ensuring actions are delivered and completed.

Main responsibilities:

Executive assistance:

As an Executive Assistant, you will play a key role in supporting the MAG Executive Committee with various secretarial, administrative, and organisational tasks.

You will be responsible for organising diaries, travel arrangements, meetings, agendas, and minutes, as well as managing and monitoring projects and actions. You will also handle incoming and outgoing communication, including mail, phone calls, emails, and customer complaints, ensuring that all enquiries are dealt with promptly and professionally.

You will provide hospitality for visitors, process expenses, and provide light touch IT support. Additionally, you will work to support other office locations across the Group with direction and guidance on MAG policy and process.

PMO:

You will oversee projects within the Group, making sure they adhere to time, budget, and quality criteria. You will develop and revise project plans, schedules, and reports, and communicate them with stakeholders.

You will also organise project meetings, document, and track action items, and watch project performance and risks. You will maintain an action tracker for all tasks and projects and report to the ExCo member frequently. You will also make sure that all project documents are up-to-date and available.

What will make you successful in the role?

This role requires you to have outstanding organisational skills and high-level IT and technical skills, particularly in MS Teams, Outlook, Word and PowerPoint.

You will be able to demonstrate your ability to cope well with urgent and multiple deadlines and adjust to a rapid and changing work environment. You will also have excellent attention to detail and prioritise your tasks efficiently, as well as being a proactive and motivated person who can interact and persuade stakeholders at all levels.

This role requires you to handle sensitive information. As a result, you must maintain confidentiality at all times.

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