Assistant Buyer

4 days ago

Huddersfield, United Kingdom Calderdale and Huddersfield Solutions Full time

Job summary

Summary of the Role:

As part of a locally based Procurement and Supplies team the post holder will:

Assist in the administration of the procurement department including purchase to pay activity, meeting scheduling etc Help to ensure that goods and services are obtained in the most cost effective manner, in accordance with the Trust's Financial Procedures and Public Contract Regulations. Provide a source of information and advice to customers and generally act as a key point of contact for both internal and external stakeholders Maintain appropriate purchasing (and other) records on behalf of CHS/the Trust

Main duties of the job

Key responsibilities of the role:

Support with transactional purchase to pay tasks relevant to the procurement department ensuring all orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc

About us

At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:

Fully managed estate and building maintenance Medical engineering/equipment maintenance/ decontamination Procurement advice, guidance and governance Capital project management Transport Grounds maintenance. Portering Catering Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Job description

Job responsibilities

Support with maintaining catalogues and encouraging end users to utilise existing catalogue options wherever possible Provide a courteous and quality customer service including providing practical procurement guidance to customers best route of supply, requisitioning and/or receipting procedures. Promptly respond and resolve queries and complaints Assist with the administration and maintaining of contract information database and flagging contract expiries where possible Support with the purchase of goods and services as delegated, in line with current SFI values and Public Contract Regulations Support with general administration on behalf of the procurement team such as meeting scheduling etc Provide cover and support for other team members during holidays, sickness, etc. including cross - category where necessary Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service Person Specification

Qualifications

Essential

4 passes at (or equivalent) at level C or above including English and Maths

Desirable

Vocational courses appropriate to the post Willingness to undertake appropriate further study

Knowledge & Skills:

Essential

Enthusiasm/motivation Team player Use of own initiative Numerate and literate Computer literacy utilising Microsoft Office applications

Desirable

Knowledge of P2P processes Knowledge of Trust procurement systems

Experience

Essential

Experience of business administration processes

Desirable

Previous experience in the NHS orother large organisation in a purchasing roll Experience of a customer service environment

General

Essential

Able to fulfill the health requirements of the post as identified in the Job Description, taking into account any reasonable adjustments recommended by Occupational Health Must be eligible to work in theUK Ability to work in various locations throughout the network of services provided by the Company/Calderdale and Huddersfield NHS FoundationTrust

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