Assistant Buyer

**Summary of the Role**:
As part of a locally based Procurement and Supplies team the post holder will:

- Assist in the administration of the procurement department including purchase to pay activity, meeting scheduling etc
- Help to ensure that goods and services are obtained in the most cost effective manner, in accordance with the Trust’s Financial Procedures and Public Contract Regulations.
- Provide a source of information and advice to customers and generally act as a key point of contact for both internal and external stakeholders
- Maintain appropriate purchasing (and other) records on behalf of CHS/the Trust

**Key responsibilities of the role**:

- Support with transactional purchase to pay tasks relevant to the procurement department i.e. ensuring all orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc

At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:

- Fully managed estate and building maintenance
- Medical engineering/equipment maintenance/ decontamination
- Procurement advice, guidance and governance
- Capital project management
- Transport
- Grounds maintenance.
- Portering
- Catering
- Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
- Support with maintaining catalogues and encouraging end users to utilise existing catalogue options wherever possible
- Provide a courteous and quality customer service including providing practical procurement guidance to customers e.g. best route of supply, requisitioning and/or receipting procedures.
- Promptly respond and resolve queries and complaints
- Assist with the administration and maintaining of contract information i.e. database and flagging contract expiries where possible
- Support with the purchase of goods and services as delegated, in line with current SFI values and Public Contract Regulations
- Support with general administration on behalf of the procurement team such as meeting scheduling etc
- Provide cover and support for other team members during holidays, sickness, etc. including cross - category where necessary
- Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service