Project Secretary

Project Secretary

Location:

Aberdeen, GB

Employment type: Employee Place of work: Hybrid Offshore/Onshore: Onshore

TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You’ll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

Job Purpose

Provide assistance to the Project Manager and Team in all areas of the Project activities to ensure the efficiency of the office.

Reporting Lines and Interactions

Hierarchically reports to: Lead Project Administrator

Operationally reports to: Project Manager

Key interactions (internally, externally)

Internal

Project Manager Project Team Members Offshore Personnel IT Facilities Department Logistics Learning & Development

External

Client Meeting Venues Travel Provider

Main Accountabilities

Calendar Management and planning including setting up internal and external meetings where required Assistance in following up action items requested by others Provide assistance in Project Manager absence for external and internal interfaces to clients and staff to ensure requests for information or issues are addressed efficiently and directed to the correct person Arrangement of travel and all associated administration including processing of expenses, timecards, and lunches Preparation of presentations Co-ordinate and book meetings Organise meeting venue Support to APM / PM for the preparation of Weekly and Monthly Reports Team timecard management Auditing and processing of project invoices Manage excel spreadsheet for holiday planning for all the Project Team Maintenance of Project Team G Drive / Sharepoint Make Travel arrangements for department personnel Handle telephone enquiries Order stationery Interface with Facilities and IT on team requirements Organise/arrange update of team medical and offshore certificates Maintaining project calendar Support for Document Controller, including filing of regularly received items (e.g. supplier weekly reports) Greeting Visitors on arrival Set-up of ‘Teams’ meetings Participate in event organising

Typical Background and Experience Required

Must have:

Experience in using Word, Excel and Powerpoint Flexible approach to work Able to work to deadlines, producing work of a high quality in a timely and efficient manner Communication skills, both verbal and written and ability to communicate with all levels in the organisation Attention to detail Ability to work unsupervised when required Confident approach to work Strong Team Player Discreet handling of sensitive and confidential information

Nice to have:

Experience within a similar role

Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.

Learn more about TechnipFMC and find other open positions by visiting our Career Page.

Follow us on LinkedIn for company updates.

Date posted: Jun 26, 2024 Requisition number: 6491

---