Docman Administrator

Job summary

BroomfieldPark Medical Centre has an exciting opportunity for an experienced medicalcoder to manage all aspects of Docman administration within the practice.

The main responsibility of theSummariser/Coder is to administrate and filter the paperwork workflow thatcomes into the practice.

As Summariser/Coder you will be a vitalmember of the Operational Team. We receive large volumes of clinicalinformation on a daily basis regarding patients and other matters. This filtersin from a variety of sources and it all needs organising, coding, actioning andsharing with relevant people in the practice using Docman 10. The role consistsof managing these documents, coding and updating patients' medical recordwithin EMIS web.

The post holder will provide a full range ofadministrative support to the Practice.Undertaking a variety of tasks to assist in the day to day running ofour practice.

You will need a flexible approach withattention to detail and the ability to work as part of a busy team.

Main duties of the job

Process all correspondence received in all electronic and paper formats in an accurate and efficient manner. Manage the reception practice mailbox and ensuring all emails are actioned. Review medical records and documentation to ensure accuracy and completeness for coding purposes Assign appropriate diagnostic codes accurately to patient records using SNOMED CT coding systems. Undertake clinical documentation reading and assist with digital workflow optimisation Follow coding guidelines and regulations to ensure compliance with legal and ethical standards. Ensuring incoming letters are viewable on the patient record within a 48/72-hour timescale. Flagging safeguarding concerns and liaising with safeguarding team. Any other tasks assigned by the Operations Manager.

About us

Broomfield Park Medical Centre is a Practice with alist size of around 20,000 patients, along with our partner practice based atWarwick University.

We have 4 GP Partners, 6 salaried GPs, 2 Nurses, 1HCA, 2 ANPs who are support by 3 Managers, Practice Secretaries, OperationalTeam and a Reception Team.

Job description

Job responsibilities

JOB DESCRIPTION

Role

Primary Care Clinical Coder and Administrator

Band AFC

3/4

Working Pattern

Permanent 35 to hours p/w (negotiable with job share considered)

Team

Operations

Reporting to

Operations Manager

Location

Coventry

Job Purpose

Broomfield Park Medical Centre has an exciting opportunity for an experienced medical coder to manage all aspects of Docman administration within the practice.

The main responsibility of the Summariser/Coder is to administrate and filter the paperwork workflow that comes into the practice.

As Summariser/Coder you will be a vital member of the Operational Team. We receive large volumes of clinical information on a daily basis regarding patients and other matters. This filters in from a variety of sources and it all needs organising, coding, actioning and sharing with relevant people in the practice using Docman 10. The role consists of managing these documents, coding and updating patients' medical record within EMIS web.

The post holder will provide a full range of administrative support to the Practice. Undertaking a variety of tasks to assist in the day to day running of our practice.

You will need a flexible approach with attention to detail and the ability to work as part of a busy team.

About us

Broomfield Park Medical Centre is a Practice with a list size of around 20,000 patients, along with our partner practice based at Warwick University.

We have 4 GP Partners, 6 salaried GPs, 2 Nurses, 1 HCA, 2 ANPs who are support by 3 Managers, Practice Secretaries, Operational Team and a Reception Team.

Main Duties and Responsibilities

Process all correspondence received in all electronic and paper formats in an accurate and efficient manner. Manage the reception practice mailbox and ensuring all emails are actioned. Review medical records and documentation to ensure accuracy and completeness for coding purposes Assign appropriate diagnostic codes accurately to patient records using SNOMED CT coding systems. Undertake clinical documentation reading and assist with digital workflow optimisation Follow coding guidelines and regulations to ensure compliance with legal and ethical standards. Ensuring incoming letters are viewable on the patient record within a 48/72-hour timescale. Flagging safeguarding concerns and liaising with safeguarding team. Any other tasks assigned by the Operations Manager.

Person Specification

Essential:

Experience working with GP Clinical Systems for example: Proficiency in Emis Web Snomed CT coding Systems Strong knowledge of medical terminology, anatomy, and physiology

`.

Educated to at least a GCSE level including Maths and English (or equivalent). Experience working within a GP practice environment, ideally in a similar role. At least 3 to 5 years working within a Docman related role with technical use. Ability to prioritise and time management own workload. Good IT skills Excellent attention to detail and accuracy in coding assignments Ability to be flexible and adjust to changing service requirements.

Desirable:

Knowledge of role of other healthcare professionals. Good numerical skills. Willingness to travel to our partner surgeries within Coventry as and when needed.

Benefits

Agenda to Change band progression. NHS pension. Generous holiday entitlement that increases with service. Cycle to work scheme. Wellbeing app with numerous benefits. Enhanced maternity pay with qualifying length of service. Generous sickness pay with qualifying length of service. Annual Christmas bonus. Annual Christmas Staff Party Continuous professional development including access to training courses.

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