Admissions Officer

3 weeks ago


London, United Kingdom Imperial College London Full time

The Admissions Officer (Systems and Data) will work as a member of the Admissions systems and data team reporting directly to the Admissions Manager (System and Data). The role will require the post holder to be confident in the use of various ICT systems/databases, to understand the technical relationships and dataflows between systems as part of the College’s ICT architecture and be adept with data analysis, interrogation and reconciliation. 

A key aspect of the role will be to support the activities of the admissions system and data team, ensuring the day-to-day reporting of application information for both undergraduate and postgraduate admissions. These data related tasks may be required to fulfil external data requests such as FOI, internal data requests to support Admissions Management or other college stakeholders, to provide management information to relevant committees or to ensure the maintenance of data-alignment across various systems within the context of the admissions process. As part of data quality activities, you will also be required to identify data misalignment, understand how to review/interrogate admissions records and how to resolve/correct them. The role will therefore require the development of knowledge of all end-to-end admissions process and to work cooperatively across the admissions teams, understanding the regulatory and compliance frameworks of admissions records and their progression.


Managing and dealing with requests to Admissions for application fee waiversResponsibility for the central administration of the pre-sessional English courses. This will include working closely with the Centre for Academic EnglishProduction of CAS for the pre-sessional English applicantsAssisting with written requests for admissions dataSupporting the Senior Systems and Data Officer with daily reporting and reconciliation of UCAS applications received, identifying data quality issues with the ability to investigate these and resolve irregularitiesMaintain and review logs for scheduled system jobs associated with admissions activities. Investigate and escalate any anomalies to the Senior Systems and Data Officer where appropriateSupporting central admissions staff with any admissions system issuesWorking closely with the ICT Student Life Cycle team responsible for i360/Banner (Admissions system)Working closely with colleagues in ICT in relation to admissions data and processesAssisting with admissions related Freedom of Information requestsSupporting the A level confirmation process
Experience of using databases to store, manipulate and retrieve information.Experience of providing a responsive, customer-focused serviceExperience of planning and progressing work activities within general guidelines, using initiative and judgment, making decisions where necessaryExperience of data analysis or calculations, presenting findings/results accurately and appropriately to support effective reporting of information.Competent user of Excel with the ability to use a range of formula, formatting and functions to analyse and interrogate data, as well as the ability to interrogate multiple data sets as part of a single activity of analysis or reconciliation.Meticulous and very well structured administrative skills.

The role is a full time, permanent contract.

Candidates will need to apply via the job posting on the Imperial website.


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