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Information Governance Officer

2 months ago

Edinburgh, United Kingdom The Scottish Government Full time

Overview

National Records of Scotland (NRS) is looking for an enthusiastic individual to join our Information Governance Team.

NRS collects, preserves and produces information about Scotland's people and history and makes it available to inform current and future generations. This information is collected in a variety of ways including registration of births, death and marriages and the Census. We also look after the nation's archives which includes the records of courts and government.

We are looking for an organised person to support delivery of information governance, data protection and records management services and help us drive forward improvements. You will work as part of the Information Governance Team to ensure that our corporate information is managed effectively and our data protection responsibilities are fulfilled, and that we operate an information governance framework which provides confidence and trust in the way NRS manages and handles information.

Responsibilities

• Work as part of a team to ensure that NRS takes a managed and coordinated approach to the operation of information governance across the organization.

• Provide guidance to staff on appropriate use of eRDM (digital document and records management system) and eRDM Connect and monitor consistent application of document naming conventions and security classifications.

• Process and respond to data subject requests made under data protection legislation, liaising with internal teams and external organisations to obtain relevant information.

• Maintain and update registers and evidence of information governance activities, including personal data breaches, data agreements, access control policies and file transfers.

• Monitor team mailboxes, triage requests and issues, and provide support and guidance to staff.

• Provide secretariat to the Information Security Committee.

Competencies :

Self - Awareness 

Communications and Engagement 

Improving Performance 

Analysis and Use of Evidence 

Essential Criteria & Qualifications

There are no specific qualifcations required for this post. 

Essential Criteria : 

1. Proven planning and organisational skills, including the ability to balance competing demands and meet tight deadlines.

2. Track record of communicating and engaging with colleagues and stakeholders in order to coordinate and drive forward the delivery of business objectives and the production of information.

3. Demonstrable ability to analyse and interpret information, with accuracy and thorough attention to detail.

4. Strong interpersonal and engagement skills.

Additional Information :

Provisional Dates :


To be confirmed.


Location :


This post is usually based in General Register House, Edinburgh and offers hybrid working in line with current Scottish Government and National Records of Scotland policies.

Minimum Time In Post : 


You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade. 


 In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months. 


Further Information :


Scottish Government is preparing for the implementation of a new HR and Finance platform and, as a result, some job offers will be subject to an October 2024 start date at the earliest. This will be confirmed as your application progresses.

For further information on this vacancy please download and review the below : 

For information on this post please contact John Simmons, Head of Information Governance by email at