Medical Education Foundation Programme Administrator

2 weeks ago

Scarborough, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

Job summary

An exciting opportunity has arisen to join the Medical Education Team in the Trust.

The purpose of this post is to provide efficient and responsive administrative support principally to the Foundation Doctors , the Foundation Training Programme Directors, and to the Medical & Dental Education Manager, the Director of Medical Education (DME), Junior Doctors and other Senior Medical Educators.

The training programme for Foundation Doctors is set within a national curricula which has to be applied locally. The post holder will be expected to link with HEE and the Foundation Programme School, to ensure local implementation is in line with the National Guidelines. Foundation Trainees are subject to a rigorous appraisal process and have to complete electronic portfolios as evidence of their learning. The post holder will play a key role in establishing systems and processes associated with this process.

In addition, the post holder will also provide administrative support for the postgraduate medical education team which manages a range of training programmes for all Junior Doctors within the trust.

This role will include a range of activities which will include; processing and maintaining a record of study leave requests electronically, booking teaching sessions, recording attendance and monitoring the generic Medical Education email.

Main duties of the job

To provide administrative coordination and support to the Foundation Training Programme scheme with the support of the Training Programme Directors. Co-ordination of work activity within the Foundation training programme. To prioritise own work, and that of others, making appropriate judgements.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: .

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have

made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else

Person Specification

Qualifications

Essential

GCSE (or equivalent qualification) in Maths and English Language at Grade C / Grade 4 Word processing skills/ Typing skills - OCR II (or equivalent RSA II)

Desirable

Qualification or appropriate training in Customer Service

Experience

Essential

Experience of working in a team in an office environment Experience of working with all aspects of Microsoft Office Experience of organising events such as meetings or events Ability to plan, organise and manage courses including budgets appropriately. Ability to work accurately to strict deadlines maintaining a high standard. Ability to deal with confidential and sensitive situations Ability to work on own initiative and manage own workload

Desirable

Previous NHS experience. Knowledge of Medical Education and Foundation Curriculum

Skills

Essential

Excellent communication and interpersonal skills Excellent organisational skills Time and workload management skills Ability to deal with confidential, sensitive and/or complex situations Ability to organise and prioritise both own workload and that of others Ability to know when to escalate matters to Manager

Desirable

Ability to analyse information and evaluate situations to draw appropriate conclusions

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