Office Assistant

4 weeks ago

Manchester UK, Greater Manchester, United Kingdom Summize Full time

Summize was founded in 2018, addressing a pressing need to digitalise and modernise the contract lifecycle. Summize combines the best of humans and AI-powered technology to produce intelligent contract summaries, making workflows smarter and improving collaboration between legal and business users. We accelerate the contract process, without replacing lawyers or existing technology stacks. Our core values define our company culture and help us articulate what it means to be a Summizer. They help us make company decisions, determine how we interact with each other, find and retain the best talent and interact with our customers.


The Role


We are looking for a driven, reliable, and experienced Office Assistant to support our next phase of growth. You will be working from our Manchester HQ. If you are looking for a new and exciting adventure with a fast-growing Legal Tech scale up, this is the role for you


As the company grows, we will support you in your career with tailored mentoring and progression opportunities. You will be given responsibility and autonomy in equal measure from the outset. You will be the ‘go to’ person responsible for providing administrative support to finance, the senior leadership team and to ensure efficient operation of the office.


  • Processing monthly purchase ledger invoices and arranging appropriate approvals in line with our travel and expenditure policy.
  • Processing credit card and cash expenses
  • Maintain office supplies by checking, ordering and refilling office refreshments and stationery.
  • Coordinate travel arrangements and bookings for colleagues when necessary.
  • Ensure office equipment is properly maintained and troubleshoot any issues that may arise.
  • Greet and assist visitors in a professional and courteous manner
  • Answer and direct phone calls to the appropriate parties
  • Manage relationship with our outsourced IT contractor, cleaning company and other office suppliers.
  • Handle incoming and outgoing mail and packages, including sorting, distributing, and preparing shipments.
  • Maintain a clean and organised office environment including regular checks.
  • Reporting any facility related issues to landlord or suppliers
  • Arranging for meetings by reserving rooms / venues and securing refreshments.
  • Assisting onboarding of new starters, ordering access cards, flights, induction schedules and ordering of equipment etc.
  • Assisting the marketing team with arranging quarterly internal events in the UK and Boston & handling internal communication.
  • Organising ad-hoc office and culture activities.
  • Organize and maintain physical and digital files, including scanning, filing, and shredding documents as necessary.
  • Other administrative duties as required.


Requirements


  • Proven experience as an office assistant, administrative assistant, or relevant role +1 year
  • Excellent oral, written, communication, and interpersonal skills
  • Competent with Microsoft Office tools including Excel, Word, Teams, PowerPoint
  • Thorough attention to detail
  • Confidence in decision-making
  • Self-motivated, proactive, positive attitude
  • A flexible, can-do attitude with strong organisational skills
  • Ability to prioritize tasks and work under pressure.
  • Xero experience an advantage



What We Offer


  • Competitive salary dependent on experience
  • 26 days holiday (plus bank holidays, which you have the option of swapping for days of celebration that are significant to you)
  • Personal learning, development and wellness budget of £400 per annum
  • City centre offices with a fully stocked fridge
  • Work from anywhere after one year of employment
  • Employee share option scheme
  • Regular social activities and events
  • Opportunity to be a part of one of Manchester’s hottest tech scale ups



We understand the value of having a diversity of identities, backgrounds and thinking within our company so we’re open to hearing from applicants who don’t yet tick all the boxes. If that’s you, please accompany your application with short summary explaining how you’d close the gap on the skills you don’t yet have.


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