Office Manager in Boutique Private Equity firm
2 months ago
Have you found your love for Office Management, gained valuable experience within your current role, and now seek a new position to facilitate your development?
A leading real estate investment firm, located in stunning offices in the heart of Mayfair, are seeking an ambitious professional to join their record-breaking team. This is a unique opportunity for someone who thrives in a fast-paced, corporate environment and is eager to make a tangible impact from day one.
Managed by a motivational leader, who is incredibly passionate about team effort, development, and meritocracy – this opportunity will offer the chance for the right person to accelerate their career, see a return on hard-work, and help grow an incredibly successful business at an exciting time following a large deal closure.
About the Role
As the Office Manager, you will play an integral role in the organisation’s success, ensuring the smooth and efficient running of the office. This position is perfect for someone who excels at balancing multiple responsibilities, proactively identifies opportunities for improvement, and is motivated to contribute to a thriving workplace. Without question, as part of this boutique firm, you will help in any way that is needed, and always approach each day with a positive, solution focussed mindset.
Your Main Responsibilities Will Include:
- Maintain a professional, organised, and fully operational workplace.
- Implement efficiency improvements and ESG-focused initiatives.
- Manage vendor relationships, contracts, tenders, and supply budgets.
- Act as the primary contact for building management and operational needs.
- Oversee Health & Safety compliance, including policies, risk assessments, fire safety, and equipment maintenance.
- Prepare quarterly reports for the Board.
- Coordinate onboarding/offboarding processes and IT setups.
- Organise team events and wellbeing initiatives to foster a positive culture.
- Manage office expenses and identify cost-saving opportunities.
- Maintain and update office policies and procedures.
- Support projects and recommend operational improvements.
The role will also include support in an Assistant and FOH capacity – please note this role is based on reception, alongside one other – hence providing a professional, first-class service on front of house should come naturally to you. Demonstrated experience starting your career in a front of house position would be expected for this role.
At interview you should also be able to speak to experience providing administrative support for Managing Director level (manage diaries, coordinate travel, prepare and proofread documents, manage CRM software, and handle expense reports).
What We’re Looking For
- 2–3 years of experience as an Office Manager in a high-paced, corporate environment, ideally within private equity, real estate, or financial services.
Experience in a combined EA/OM role, or as the sole support in the office, would be acceptable as long as your experience on the OM side is strong.
- A mindset focused on continuous improvement, ready to suggest and implement enhancements as part of the team (knowledge of London suppliers and workplace policies will be a must here).
- Professional and articulate, with the ability to build effective relationships at all levels.
- Exceptional organisational, communication, and time management skills.
- Strong proficiency in Microsoft Office and comfort with technology.
- Skilled at multitasking and adapting to shifting priorities seamlessly.
- Collaborative team player with a solution-driven approach.
- Committed to excellence, continuous learning, and delivering beyond expectations
This role offers the chance to become a valued part of a collaborative and entrepreneurial environment – that offers exceptional benefits and is sure to enhance your career. If you’re ready to take on this exciting opportunity, apply today
Ideally we are looking for an immediate start on a temp to perm basis – if your current position won’t allow for this, but you feel you are a strong fit for the role, please still apply.
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