Administrator

3 weeks ago

Birmingham, West Midlands, United Kingdom OnetoOne Personnel Full time

Administrator

HCA Harborne Hospital Birmingham

A minimum of 3 years UK based work experience is required for this role.

Our client is the leading service provider of Managed Equipment Services (MES) for the NHS and the private health sector in the UK. They are currently looking for an Administrator to join their team based at HCA Harborne Hospital, Birmingham.

To be considered for this role you must have previous experience in providing professional administrative support along with excellent communication, organisational, analytical and customer relationship skills. Previous NHS or Healthcare experience would be an advantage.

Purpose of the Role

Provide professional administrative support to the Hospital, Site Manager, Team Leader and Engineers by consolidating and streamlining administrative operations, creating and monitoring reports and producing correspondence and documentation to a high professional standard. Build long term relationships with customers, subcontractors and staff to ensure responsiveness and superior customer service.

Responsibilities

  • Receive calls/emails from customer and log jobs in CMMS
  • Contact suppliers and users to coordinate the repair/service processes for medical equipment on site
  • Arrange logistics, courier and documentation related to off-site intervention, which may involve packing and minor lifting
  • Request, acquire and validate quotations for both renewals and new external contracts by working closely with Biomedical Engineers
  • Create purchase orders for both renewal and new external contracts. Create delivery notes for external contracts as services are received
  • Administer external contracts and manage the external service reports in EQUIP, our computerised maintenance management system (CMMS). Ensure completeness of documentation and that all equipment on contract is serviced in a timely fashion
  • Create purchase orders for parts, goods and services as needed
  • Purge site data, identify problems and co-ordinate resolution
  • Complete associated admin needed to close repairs and PMs as outlined in the Standard Operating Procedures
  • Exceed contract KPI’s to ensure customer satisfaction
  • Maintain spare part stock wherever necessary
  • Maintain service documentation in line with business requirements
  • Liaise with 3rd party suppliers for spare part and contract quotations
  • Ensure data integrity within management systems
  • Deal with OEM service staff and management when required
  • Attend customer meetings when required
  • Improve productivity and reduce operating expenditure
  • Participate in and promote the growth of business
  • Attend other sites for training

Essential Skills

  • Excellent customer relationship skills
  • Excellent organisational skills
  • Excellent communication skills
  • Good analytical skills

Essential Experience

  • Knowledge of MS Office suite, PowerPoint, Access, Publisher, Excel
  • Ability to manage substantial workloads, prioritising as appropriate
  • Superior integrity and discretion, as role involves dealing with Executive level, highly sensitive information

Benefits

  • Royal London Pension - 5% employer contribution
  • Death in Service Scheme after probation - 4 times salary
  • Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus)

A DBS Enhanced Disclosure is required for all applicants.

If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel or forward your CV.

  • Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Shipways Full time

    Job DescriptionAt Shipways, part of the Connells Group, we're looking for a highly motivated Branch Administrator to support our fantastic team in branch in Harborne. As our BranchAdministrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment.What’s in...

  • Branch Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Shipways Full time

    Job DescriptionAt Shipways, part of the Connells Group, we're looking for a highly motivated Branch Administrator to support our fantastic team in branch in Great Barr. As our BranchAdministrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment.What’s...

  • Branch Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Connells Full time

    Job DescriptionAt Connells, we're looking for a highly motivated Branch Administrator (Part Time Flexible) to support our fantastic team in branch in Kings Heath. As our Branch Administrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment.Part Time - 20...

  • Recruitment Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Inizio Full time

    Company: Inizio Engage Position: Recruitment Administrator Location: Birmingham 3 days in the office 2 days at home Vacancy Type: 12 months Salary: Competitive Inizio Engage is looking for an energetic, team player, to join our clients dynamic in-house, UK Recruitment team as a Recruitment Administrator, to work from your home base combined with days head...

  • Shared Ownership Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Connells Full time

    Job DescriptionAt Connells, part of the Connells Group, we're looking for a highly motivated Shared Ownership Administrator to support our fantastic New Homes team in Birmingham. This is an exciting opportunity to join a busy and expanding team working on some exciting new homes developments.What’s in it for you as a Shared Ownership Administrator?...

  • Pensions Administration Consulting Analyst

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Alexander Lloyd Full time

    Pensions Administration Consulting Analyst Are you ready to make a difference in the dynamic world of pensions administration? Our Third-Party Administration client is seeking an enthusiastic Administration Consulting Analyst to join their Data Journey team. This opportunity can be aligned to either of the following offices - Birmingham, Edinburgh or...

  • Legal Project Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Page Group Full time

    The Legal Project Administrator will be a crucial member of the Legal commercial team in our Technology & Telecoms company, providing administrative and project support to ensure smooth operations. Client Details Our client is a leading player in the Technology & Telecoms industry, boasting a substantial global presence. With a team size of over 2,000...

  • Senior Benefits Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Page Group Full time

    This position offers an exciting opportunity for a Benefits Admin to join our established team in the Technology & Telecoms industry. The successful candidate will be responsible for providing benefits administration and support to the team. Client Details This company is a leading player in the Technology & Telecoms sector. With a substantial workforce, it...

  • Operations Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Focus Resourcing Full time

    Our client supports the HCA Harborne Hospital in Birmingham and they are now seeking an experienced Administrator to support their on site operation. You will enjoy working in a hospital environment, be highly organised and enjoy working in a fast paced environment. Your role will involve providing professional administrative support to the Hospital, Site...

  • Operations Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom ClearCourse Full time

    Company description: ClearCourse Job description: Are you an experienced Operations Administrator? Do you want to join a fast growing FinTech business? The Ops Administrator will work within the Operations department within ClearAccept handling the administration duties required to support the multi-channel payment solutions for all Platform group company...

  • Senior Pensions Administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Oval Recruit Full time

    Senior Pensions Administrator - DB Birmingham - £competitive Salary / Flexible Working & Excellent Benefits Package. A leading UK Financial Services Group who provides Pension & Investment Consultancy services to many of the UK’s largest Companies are looking to recruit into their expanding and continually developing Pension Administration Team. The team...

  • Team Administrator

    1 week ago

    Birmingham, West Midlands, United Kingdom Pinsent Masons Full time

    Job Title: Team Administrator Group: Risk Advisory Services Location: Birmingham Hours: Monday to Friday 9.30am to 5.30pm About the Business: Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an...

  • Pension Administrator

    1 month ago

    Birmingham, UK, West Midlands, United Kingdom Bruin Full time

    Pension Administrator – £30k + Bonus + BenefitsWe have a fantastic opportunity for Pension Administrator to join a leading pension consultancy based in Birmingham. This is an exciting opportunity to join an established company at its growth stage and really grow and develop within the role.As a Pension Administrator, you will assist in the delivery of...

  • Pension Administrator

    4 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Bruin Full time

    Pension Administrator – £30k + Bonus + BenefitsWe have a fantastic opportunity for Pension Administrator to join a leading pension consultancy based in Birmingham. This is an exciting opportunity to join an established company at its growth stage and really grow and develop within the role.As a Pension Administrator, you will assist in the delivery of...

  • Mortgage Administrator

    1 month ago

    Birmingham, UK, West Midlands, United Kingdom Bruin Full time

    Trainee Mortgage & Protection AdministratorBirminghamUp to £25,000 + bonus & benefits A Birmingham based Firm of Independent Financial Advisers are looking to recruit a strong Administrator's to join their Mortgage & Protection team to provide administrative support to their Mortgage Adviser.Daily duties will include:Onboarding new clientsSubmitting...

  • Mortgage Administrator

    4 weeks ago

    Birmingham, UK, West Midlands, United Kingdom Bruin Full time

    Mortgage & Protection AdministratorBirminghamUp to £25,000 + bonus & benefitsA Birmingham based Firm of Independent Financial Advisers are looking to recruit a strong Administrator's to join their Mortgage & Protection team to provide administrative support to their Mortgage Adviser.Daily duties will include:Onboarding new clientsSubmitting...

  • Volunteer Administration Assistant

    3 days ago

    Birmingham,, West Midlands, United Kingdom Age UK Birmingham-1 Full time

    Time Commitment Hoped: 3-6 hours a day, 1-3 days a week Location: Stratford Place, Birmingham, B12 0HT About the Service Age UK Birmingham and Sandwell is a local branch of the Age UK charity, serving the Birmingham and Sandwell areas in the United Kingdom. We provide various services and support for older people, including social activities, advice on...

  • Administrative Assistant

    1 month ago

    Birmingham, UK, West Midlands, United Kingdom Swi-tch Full time

    Job Overview: The Administrative Assistant will support the General Manager by handling a variety of administrative tasks including data input, compliance monitoring, financial documentation, and research. This role is ideal for an individual with strong organisational skills, a good grasp of numbers, and a keenness to learn and grow within the company.Key...

  • Hub production administrator

    3 weeks ago

    Birmingham, West Midlands, United Kingdom Aon Full time

    We’re hiring! Aon are currently recruiting a Hub Production Administrator to join our team in Birmingham. The Administrator will be primarily responsible for supporting the effective delivery of a variety of work to our client teams. This will include gathering and managing data, following processes to perform automated pension and investment calculations,...

  • Ward Based Clinical Administrator

    2 weeks ago

    Birmingham, West Midlands, United Kingdom St Andrew's Healthcare Full time

    Here’s a role that will make the most of your administrative talents – and help us to transform the lives of people with mental health issues. Ward Based Clinical Administrator Location: Birmingham Salary: £22,838 to £25,870 depending on experience Hours: 37.5 hours per week Take the next step in your administration career by joining our team in...