Office Coordinator

1 month ago

London, UK, United Kingdom Wyld Herbs Part time

Job Title: Office Coordinator and CEO PA

Location: Hanger Lane, West London

Reports To: CEO

Position Type: Part-time


Job Overview:

The Office Coordinator will manage and oversee the daily operations of the office to ensure a smooth and efficient working environment. This role involves a mix of administrative duties, including scheduling, communication, and coordination among various teams, as well as handling office supplies and equipment. You will also assist the CEO in administrative tasks and the organisation of documents.


Key Responsibilities:

Administrative Support:

  • Assist with administrative tasks such as filing, data entry, and record keeping.
  • Prepare and manage correspondence, reports, and documents.
  • Maintain office policies and procedures, such as daily health and safety checklists.


Office Management:

  • Manage office supplies inventory and place orders as necessary.
  • Ensure office equipment is properly maintained and serviced.
  • Coordinate with vendors and service providers.


Communication:

  • Serve as the primary point of contact for internal and external communications.
  • Manage incoming and outgoing mail and emails.
  • Schedule and coordinate meetings


Customer Service:

  • Greet and assist visitors, clients, and employees with a friendly and professional demeanour.
  • Handle customer inquiries and provide information about the company’s services.


Event Coordination:

  • Assist in planning and organising company events, meetings, and conferences.
  • Arrange catering, transportation, and venue reservations.


HR Support:

  • Organising weekly timetables for shift workers.
  • Maintain employee records and handle confidential information with discretion.
  • Sending out invoices for clients.


Facilities Management:

  • Ensure the office environment is clean, organised, and conducive to productivity.
  • Address any facility-related issues promptly.


Qualifications:

  • Experience: 2+ years of experience in an administrative or office management role.


Skills:

  • Strong organisational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.


Working Conditions:

  • This position typically operates in our split warehouse workspace and office environment.
  • Standard office hours are required in our office located in Hanger Lane, West London.


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