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Operations Assistant

4 months ago

Birmingham UK, West Midlands, United Kingdom Changan UK R&D Centre Limited Full time

About the Role

To act as the first point of contact for visitors and callers and to undertake a range of other administration tasks.


Requirements

· Must have a professional manner at all times

· Must have a high level of interpersonal skills

· Must be a self-motivator and have the ability to work on own initiative as part of a team

· Must be well organised and have the ability to deliver work at high quality

· Must be flexible and be prepared to deal with last minute requests

· Must have strong Microsoft office skills

· Excellent written and verbal communication skills in both English and Chinese Mandarin

· Excellent attention to detail

· Ability to multitask and prioritise on workload

· Ability to work under tight schedule

· Commitment to confidentiality and a high degree of integrity

· Driving Licence essential


Duties & Responsibilities

To perform full reception / administrative duties, to include but not limited to:

· Greet and welcome visitors to the office, ensuring they sign in the visitor’s book and informing the relevant member of staff of their arrival.

· Providing refreshments for visitors and attendees during meetings.

· To ensure that the reception and general office / meeting room areas always remain tidy and project a business-like image.

· Post distribution.

· First point of contact, dealing with enquiries in person, by phone and on email.

· Supporting logistics both inbound and outbound.

· Supporting Travel Requests including flights, hotels, taxis.

· Supporting Business Visa applications.

· To perform stock checks for stationery, workwear, and general supplies.

· To provide support to Pool/Fleet car management.

· Supporting other administrative or operational duties as when required


Other Features

· 37.5hrs per week, Monday to Thursday 8:00 – 16:30, Friday 8:00 – 14:00

· Must be eligible to work in the UK


Rate

Competitive rate, negotiable depending on qualifications and experience