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Finance Team Assistant

3 months ago

London, UK, United Kingdom Pinsent Masons Full time
Finance Team Assistant

London -

Office presence of 4-5 days a week will be required as part of this role

Role Overview

Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Our people are our success, and we work as one team.

We are recruiting Finance Team Assistant to This role is intended to embrace a team-working approach, working closely alongside the PA to the CFO and other senior members of business operations to fulfil the needs of the department & wider business.

The team is based in our London office.

Our standard working hours are 9.30am-5.30pm, however, we are happy to consider flexible working requests.

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:
  • Supporting the senior Finance management team and prioritising your workload accordingly.
  • Assisting with overflow work and/or undertaking other additional duties as required by the Management team.
  • Diary management: Assisting with the management of electronic schedules, arrangement of meetings/appointments, both internally and externally as needed
  • Monitoring of the department's email inbox
  • Room bookings, catering, and logistics. Liaising with reception & facilities teams to ensure all hospitality requirements are in place.
  • Ad hoc travel coordination - including flights, visas, accommodation
  • Assist PA to CFO with the organisation of team events, conferences, away days or roadshows relating to Finance
  • Assisting with the manual & electronic signing of year end accounts & statutory documents (yearly)
  • Co ordinate payroll sign offs & Authorisers & Managers distribution lists (weekly)
  • Formatting documents in Word (for PDF)
  • Updating Finance organisation charts (Visio)
  • Ad hoc updates to Finance intranet page (Sharepoint)
  • Log ad hoc IT support queries, submit access requests
  • Ad hoc preparation and submission of expenses
  • Dealing with confidential management information in a discreet & professional manner

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

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