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Office Assistant

2 months ago

UK, UK, United Kingdom BJSS Full time

About Us


We’re an award-winning innovative tech consultancy - a team of creative problem solvers. Since 1993 we’ve been finding better, more sustainable ways to solve complex technology problems for some of the world’s leading organisations and delivered solutions that millions of people use every day.


In the last 30 years we won several awards, including a prestigious Queen’s Award for Enterprise in the Innovation category for our Enterprise Agile delivery approach.


Operating from 26 locations across the world, we bring together teams of creative experts with diverse backgrounds and experiences, who enjoy working and learning in our collaborative and open culture and are committed to world-class delivery.


We want to continue to grow our team with people just like you


About the Role


BJSS is looking for an Office Assistant in our Leeds office.


This is an exciting and challenging opportunity for someone who is looking to work in a fast-paced technology consultancy environment. You will be part of an established Operations Team with extensive internal stakeholder engagement.


This is a varied role that will require commitment, enthusiasm, excellent time management skills and someone who can bring an element of fun and energy to the office. The candidate will report to the Office Manager but will also need to be able to work unsupervised.


Whilst no day is the same at BJSS, there are a core set of responsibilities for all Office Assistants that include:


General Duties - Reception duties: phones, intercom, receiving deliveries, arranging couriers, opening and distributing mail, franking outgoing mail and arranging any special / recorded mail


Administrative Duties

  • Supplies: Keep a stock take of all stationery and office supplies, updating and ordering more when necessary. This includes regular grocery orders and ensuring the kitchens are well stocked at all times
  • Travel Arrangements: Book taxis, accommodation, train tickets and occasional flights and Visas
  • Diary Management: Manage the meeting room schedule through Outlook
  • Office Environment: Maintain a safe, tidy and efficient environment across all BJSS floors within Whitehall Quay
  • General Housekeeping: Ensure the office and kitchens are tidy and all associated tasks are completed regularly
  • Training: Assist with the organisation of the training programme across the Project Centre. Assist with ordering of food and beverages for the in-house courses and assistance on the day


Accounting Duties

  • Purchase Orders: Raise purchase orders, ensuring sign off by authorised personnel prior to purchasing the goods
  • Invoices: Requesting and chasing invoices for all items paid for on the company credit card


Compliance Duties

  • Visitors: Meet and greet all visitors, arranging and catering when required
  • Record keeping: Ensure relevant record keeping is maintained to a high standard
  • Office Handbook: Updating the handbook when processes change


Events

  • Monthly Staff Socials: Organise and arrange stock for the monthly socials for all permanent members of staff, send out invitations and record attendance
  • Quarterly Town Halls, Summer Strategy Event, Christmas Party: Assist with any arrangements in the run up to and during or after these events
  • Client events: Assist with any arrangements in the run up to and during or after these events


Project Management Support

  • Problem-solving: Identify creative solutions for office regeneration and improvements to help make the office a great place to work
  • Improvement initiatives: Support planning and execution of office improvement initiatives in a timely and cost-effective way Change management: Assist the transition of new processes, office setups or technologies with minimal disruption to daily operations


About You


You will be self-motivated, enthusiastic, and have excellent time management and interpersonal skills. Equally important is the ability to use initiative, be pro-active and to work without supervision. Flexibility around working hours (when required) and commitment are essential.


Some of the Perks


  • Flexible benefits allowance – you choose how to spend your allowance (additional pension contributions, healthcare, dental and more)
  • Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and other
  • Life Assurance (4 x annual salary)
  • 25 days annual leave plus bank holidays
  • Discounts – we have preferred rates from dozens of retail, lifestyle, and utility brands
  • An industry-leading referral scheme with no limits on the number of referrals
  • Flexible holiday buy/sell option
  • Electric vehicle scheme
  • Training opportunities and incentives – we support professional certifications across engineering and non-engineering roles, including unlimited access to O’Reilly
  • Giving back – the ability to get involved nationally and regionally with partnerships to get people from diverse backgrounds into tech
  • You will become part of a squad with people from different areas within the business who will help you grow at BJSS
  • We have a busy social calendar that you can choose to join– quarterly town halls/squad nights out/weekends away with families included/office get togethers
  • GymFlex gym membership programme


Please Note: We are unable to provide Visa Sponsorship for this role