Personal Assistant

4 weeks ago

UK, UK, United Kingdom Hunter Dunning Ltd Full time

Personal Assistant Job in Battersea, London


A Personal Assistant job is now available with an architectural and interior design studio based in Battersea, London This a full-time opportunity and would suit someone with experience in the architecture industry


Both a RIBA Chartered Practice and a BIID member, they offer an array of multidisciplinary services, including architectural design, interior design, and property management. Their portfolio predominately consists of high-end residences in prime areas of London, such as Kensington, Chelsea, and Westminster.


Role & Responsibilities


PA Responsibilities


  • Anticipate and prepare for the Commercial Director's daily and weekly needs
  • Provide in-office administrative support, including calendar management, travel arrangements, and expense reporting
  • Act as the first point of contact for stakeholders, ensuring professional communication
  • Schedule meetings and appointments efficiently
  • Prepare and edit correspondence, presentations, and reports with attention to detail
  • Liaise with clients and external partners to arrange business engagements
  • Maintain confidentiality and handle sensitive information discreetly
  • Assist with special projects and ad-hoc tasks
  • Ensure effective communication between senior management and other departments
  • Exemplify professionalism and adapt flexibly to changing priorities.


Office Manager Responsibilities


  • Acting as the first point of contact for callers, visitors, and new staff
  • Taking charge of the curation of studio atmosphere and identity as preparation for receiving guests and clients daily
  • Managing, running and maintenance of the office premises in collaboration with senior management and third-party contractors
  • Ensuring the spaces are clean daily
  • Keeping the consumables stocked seamlessly
  • Managing studio infrastructure, email/post, office supplies and H&S
  • Dealing with the upkeep of IT equipment
  • Maintaining office filing and archive in liaison with other admin staff
  • Keeping the office address book up to date
  • Assistance with looking after the practice’s portfolio.


Required Skills & Experience


  • Bachelor’s degree in Business Administration, Communications, or similar field
  • Previous experience working in an architecture or design practice
  • Must have a minimum of 2 years’ experience in a similar position
  • Knowledge of project management tools and software applications
  • Excellent English, both written and verbal is essential
  • Proactive and organised approach.


What you get back


  • £35,000
  • 20 days holiday, plus an extra day for each year you are with the practice
  • Additional time off on your birthday each year
  • Christmas and New Year shutdown
  • Employee assisted programme (EAP)
  • Office hours are 8.30am to 5.30pm
  • Summer and Christmas party.


Apply


If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.


In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.


Referral


Did you know we run a referral scheme? We’ll give you £300 worth of vouchers if you introduce us to anyone who we then successfully place in a new job role. Just send us their information and we’ll do the rest.

Terms: A candidate is deemed to have been successfully placed once they have started a new job as a result of an introduction made by Hunter Dunning and when they’ve successfully completed the probation period.


Personal Assistant Job in Battersea, London – Your Architecture Recruitment Specialists (Recruiter: Charlotte Lambert Job Ref: 14653) #LI-CL1

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