Human Resources Administrator
17 hours ago
To provide full administrative support within the HR function that supports excellent HR service to Staff, Managers and external customers.
As a HR Administrator you will...
AWOL and Termination process
Manage the AWOL process by sending timely and accurate correspondence to staff and responding quickly to requests.
Communicate with Management ensuring they are well-informed of all developments.
Report AWOL updates to finance at the agreed milestones.
HR Administration and Maintaining Databases
Ensure that HR record-keeping is in compliance with data protection principles and the confidentiality policy
Ensure HR files and the HR database are kept up to date in a timely manner and comply with statutory retention rules and data protection.
Provide ad hoc support to Management in Administration, Projects and Reports.
Reports
Collate and distribute headcount and staff update reports Monthly/Weekly.
Carry out regular eligibility checks on workers to access their Right to Work in the UK.
Monitor health questionnaire expires, action medical or medication checks where required and ensure all key information is flagged to management and HSQE.
Team cover
Where required, provide support to the HR team in all of their duties.
Ad hoc admin and projects.
On boarding support
During peak times or team absence, provide support to the full onboarding process.
First line response support
Responsible for the HR inbox ensuring that queries are responded to in a sufficient amount of time as well as assigning certain email/queries to the relevant advisor.
(The above list is not exhaustive and the post-holder may be asked to undertake such additional tasks as reasonably required by the Head of HR)
Health and Safety Requirements
You will…
Comply with the company’s HSQE policies and all other company policies applicable to the effective discharge of your role.
Be familiar with all safety requirements relevant to your post.
Lead in the effective communication & implementation of safety related initiatives that apply to the works under your control.
Attend client and company safety meetings/briefings as required, ensuring full attendance from your team (s) where you have responsibility to do so.
Comply with fatigue management guidelines
Data Processing
Identify your portfolio/department GDPR Lead and receive a briefing on GDPR as it applies to your activities.
Ensure the application of good GDPR practices, in line with the company’s GDPR policies, procedures & processes, at all times.
Immediately report any suspected GDPR data breach to you portfolio/department GDPR Lead or Head of Human Resources (HR).
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