Legal Secretary

10 hours ago


Colchester UK, Essex, United Kingdom AJ Chambers ® Full time

AJ Chambers represents a Top Regional Law Firm recruiting for a Legal Secretary to join the Wills & Estates department in Colchester.


The firm strongly commits to personal and professional development for our staff and to putting the client experience at the heart of everything we do.


With strong ties to the local community and recognising our corporate and social responsibility, all members of the firm are encouraged to develop links with local charities and participate in fundraising and community-based activities.


The Role:


In this full-time, permanent role, you'll be responsible for providing exceptional support to a Senior Solicitor and Director of the firm with a very busy caseload. You’ll need to be proactive and have the ability to hit the ground running in this fast-paced environment. You will be responsible for ensuring client satisfaction by pre-empting problems and identifying solutions, and by building and maintaining knowledge of our clients and their matters.


The main responsibilities include but are not limited to –


Administrative Support:

  • Prepare, format, and proofread legal documents and correspondence related to private client matters.
  • Manage and organise the solicitor’s calendar, including scheduling appointments and meetings.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls and draft responses as appropriate.


Client Interaction:

  • Act as the first point of contact for clients, both on the phone and in person, providing them with updates and information regarding their matters.
  • Arrange client meetings and ensure that all necessary documents and files are prepared in advance.
  • Maintain a high level of client confidentiality and professionalism at all times.


Document Management:

  • Prepare and manage legal documents such as wills, trusts, powers of attorney, and estate planning documents.
  • Assist in the preparation of probate applications and the administration of estates.
  • Ensure all documents are accurately filed and maintained in both physical and electronic systems.


Billing and Financial Administration:

  • Assist with the preparation of bills.
  • Track and manage time entries for billable hours.
  • Handle financial documentation related to client matters, including payments and disbursements.


Legal Research and Compliance:

  • Manage the compliance on all files via the Case Management System including conflict checks and risk assessments, escalating them to the Lawyer if required.
  • Conduct legal research as required, particularly for updates on laws and regulations affecting private client services.
  • Ensure compliance with relevant laws and firm policies.


Liaison Role:

  • Coordinate with other departments within the firm, such as accounting and compliance, to ensure smooth handling of client matters.
  • Liaise with external parties such as banks, investment advisors, and tax authorities.


Case Management:

  • Maintain and update client files, ensuring that all information is accurate and up-to-date.
  • Track the progress of cases and ensure deadlines are met.


Requirements:

  • Experience: Previous experience supporting a team with administrative duties.
  • Technical Skills: Proficiency in legal software, Microsoft Office Suite, and document management systems.
  • Communication: Excellent written and verbal communication skills.
  • Organisational Skills: Strong organisational and time-management skills, with the ability to prioritise tasks effectively with the ability to adjust priorities when needed.
  • Attention to Detail: High level of accuracy and attention to detail in all work.
  • Client Focused: Ability to build and maintain strong relationships with clients, displaying empathy and professionalism.
  • Confidentiality: Ability to handle sensitive information with discretion and maintain client confidentiality.
  • Pro-active approach: Must have a positive and can-do approach to assist the Solicitor to facilitate them focusing on fee earning legal work.


For more information, please apply directly or contact Jess at AJ Chambers.



  • Colchester, Essex, United Kingdom QED Legal LLP Full time

    Job Title: Private Client Legal SecretaryWe are seeking a skilled and experienced Private Client Legal Secretary to join our reputable law firm in Colchester, Essex.The ideal candidate will have a minimum of 1 year experience directly assisting fee earners or multiple fee earners, preferably within a Private Client department.About the Role:Support...


  • Colchester, Essex, United Kingdom Thompson Smith And Puxon Full time

    Junior Legal Secretary Job DescriptionWe are looking for a skilled junior legal secretary to join our Wills and Estates team in the role of Junior Legal Secretary Part-time. In this role, you will work closely with our experienced solicitors to provide exceptional administrative support.Main ResponsibilitiesPreparing Documents: Drafting and finalizing legal...


  • Colchester, Essex, United Kingdom QED Legal Full time

    About the RoleThis is an excellent opportunity to join a reputable law firm providing high-quality legal services to clients in Colchester, Essex. As a Private Client Support Specialist, you will play a vital role in assisting fee earners with their caseloads, including wills, trusts, probate, and LPAs. Your expertise in audio typing and efficient general...


  • Colchester, Essex, United Kingdom Thompson Smith And Puxon Full time

    Become part of Thompson Smith and Puxon's supportive and collaborative environment as a Junior Legal Secretary. This role requires excellent communication skills, a proactive approach, and a commitment to delivering outstanding client service.About the JobAssist solicitors in preparing legal documents, correspondence, and forms.Manage file management,...


  • Colchester, Essex, United Kingdom QED Legal LLP Full time

    QED Legal LLP is seeking a highly skilled Private Client Legal Secretary to join our team in Colchester, Essex. The successful candidate will have a strong background in , excellent communication and interpersonal skills, and the ability to work accurately and efficiently under pressure.About the Role:Support solicitors on their caseload, including wills,...

  • Legal PA

    3 weeks ago


    Colchester, UK, Essex, United Kingdom AJ Chambers ® Full time

    AJ Chambers represents a highly supportive regional law firm recruiting for a Commercial Property Legal PA in Colchester.As a Legal PA, you will provide comprehensive and proactive support to a Director. This role is pivotal in enhancing the Director's effectiveness by providing information management support and representing the Director to others. The...


  • Colchester, Essex, United Kingdom Thompson Smith And Puxon Full time

    Thompson Smith and Puxon seeks an organised and motivated individual for a Junior Legal Secretary position. The ideal candidate will have excellent communication and IT skills, including proficiency in Microsoft Office.Key ResponsibilitiesSchedule meetings and maintain appointments effectively.Liaise with clients, answer calls, and address queries...


  • Colchester, Essex, United Kingdom QED Legal LLP Full time

    We are looking for an exceptional Private Client Legal Secretary to join our team at QED Legal LLP. As a seasoned professional, you will be responsible for supporting our solicitors on a variety of cases, including wills, trusts, probate, LPAs, and other related matters.About the Role:Directly assist fee earners or multiple fee earners in a Private Client...


  • Colchester, Essex, United Kingdom QED Legal Full time

    Private Client Legal Assistant OpportunityQED Legal is seeking a highly skilled Private Client Legal Assistant to join our team in Colchester, Essex. As a valued member of our staff, you will have the opportunity to develop your skills and expertise in private client law, while contributing to the delivery of exceptional client service. Your experience in...


  • Colchester, Essex, United Kingdom Origin Legal Full time

    About the RoleAs a Residential Property Lawyer with Origin Legal, you will be responsible for managing residential property cases, developing marketing strategies, and contributing to the growth of the practice.You will have the opportunity to work on a wide range of residential property aspects, including case management and marketing.The ideal candidate...


  • Colchester, Essex, United Kingdom Origin Legal Full time

    Job OverviewWe are seeking a highly motivated and experienced Residential Property Lawyer to join our team at Origin Legal, a leading law firm in Southend.The successful candidate will work on a wide range of residential property aspects, contributing to the marketing and business development of the practice.The key responsibilities include:Managing...


  • Colchester, Essex, United Kingdom Thompson Smith And Puxon Full time

    As a Wills and Estates Support Specialist at Thompson Smith And Puxon in Colchester, you will be responsible for providing exceptional support to our Senior Solicitor and Director in our busy Wills & Estates department.The ideal candidate will have previous experience as a legal secretary in Wills and Estates, particularly in a fast-paced environment, and...


  • Colchester, Essex, United Kingdom Thompson Smith And Puxon Full time

    The opportunity to start or develop a career in legal administration with Thompson Smith and Puxon, a LEXCEL accredited firm with 17 Legal 500 recommended lawyers. As a Junior Legal Secretary, you will be based in our Clacton office, working closely with the Director & Team Leader of the Wills & Estates team.ResponsibilitiesPrepare and format legal...


  • Colchester, Essex, United Kingdom Thompson Smith And Puxon Full time

    Job OverviewWe are seeking a highly organised and motivated individual to join our team as a Junior Legal Secretary in the Wills & Estates department. This is an exciting opportunity for someone who wants to develop a career in legal administration.Key ResponsibilitiesDocument Preparation: Preparing and formatting legal documents, correspondence, and...


  • Colchester, United Kingdom QED Legal Full time

    PRIVATE CLIENT LEGAL SECRETARY COLCHESTER, ESSEX £20K - £28K QED Legal are looking for a Private Client Legal Assistant / Legal Secretary to join their client's reputable law firm based in Colchester, Essex full time basis. The ideal candidate will have min 1 yr experience directly assisting a fee earner or multiple fee earners, preferably within a Private...


  • Colchester, United Kingdom QED Legal Full time

    PRIVATE CLIENT LEGAL SECRETARY COLCHESTER, ESSEX£20K - £28KQED Legal are looking for a Private Client Legal Assistant / Legal Secretary to join their client's reputable law firm based in Colchester, Essex full time basis. The ideal candidate will have min 1 yr experience directly assisting a fee earner or multiple fee earners, preferably within a...

  • Legal Secretary

    4 weeks ago


    Colchester, United Kingdom JS Legal Recruitment Ltd Full time

    Legal Secretary /Legal Assistant Private ClientBenefits * Competitive salary * 22 days annual leave, plus Bank Holidays, with an additional 3 days for the Christmas to New Year closure * Medical benefits scheme and Employee Assistance Program upon completion of probation period * Sick pay policy * Staff Pension scheme upon completion of probation period *...


  • Colchester, United Kingdom JS Legal Recruitment Ltd Full time

    Legal Secretary Wills & EstatesJS Legal Recruitment are excited to be working with highly regarded law firm based in Colchester, our client a LEXCEL accredited and a Legal 500 recommended practice. Due to continued growth our client have a fantastic opportunity for an experienced Legal Secretary to join their Wills & Estates department on a full time...


  • Colchester, United Kingdom JS Legal Recruitment Ltd Full time

    **Employment Law Legal Secretary** Our client a top tier Legal 500 multi - office law firm hasn’t let the grass grow under their feet, forward-thinking and progressive providing a first class service to people and businesses throughout Essex. Are recruiting for an experienced Employment Law Legal Secretary, to provide secretarial support to an Employment...

  • Legal Secretary

    6 months ago


    Colchester, United Kingdom A Team Recruitment EA Ltd Full time

    Legal Secretary to join our Colchester legal clients Intellectual Property team. In your role as Legal Secretary, you will be working closely with the other members of the agile and creative Intellectual Property team where you will be responsible for providing a full Intellectual property administrative support service. **The Role** - Supporting patent and...

  • Legal Secretary

    11 hours ago


    London, UK, UK, United Kingdom Lawson Clark Recruitment Full time

    LEGAL SECRETARY / PA FOR 12 MONTHS FTC - AGILE WORKING. £45,000For a Legal Secretary / PA who can offer some previous experience working in Employment Law, this is an opportunity to take on a secure year's work as Legal Secretary / PA in one of the City's most friendly, sought after places to work.They have a small Employment team based in 5 star...

  • Legal Secretary

    3 weeks ago


    UK, UK, United Kingdom Medlock Partners Full time

    Legal Secretary - Conveyancing PermanentFull Time role, based on site 37hours per week Salary up to £31k pro rota Based in Richmond, London Medlock Partners are partnering with a Top 100 Law Firm based in Richmond, who are looking for an experienced legal secretary with a strong residential conveyancing background. The successful person will be assist with...

  • Legal Secretary

    1 month ago


    Basingstoke, UK, Hampshire, United Kingdom Futures Recruitment Services Full time

    Legal Secretary - Basingstoke - Up to £29,000 plus excellent benefitsAre you a Legal Secretary with experience in a Private Client Department (to include: wills, trusts & probate) looking for a new opportunity? Our client, a thriving legal company, is seeking a dedicated and skilled individual to join their team as a Legal Secretary. This is a fantastic...


  • Colchester, Essex, CO1, Colchester, United Kingdom QED Legal Full time

    PRIVATE CLIENT LEGAL SECRETARY COLCHESTER, ESSEX £20K - £28K QED Legal are looking for a Private Client Legal Assistant / Legal Secretary to join their client's reputable law firm based in Colchester, Essex full time basis. The ideal candidate will have min 1 yr experience directly assisting a fee earner or multiple fee earners, preferably within a...

  • Legal Secretary

    7 months ago


    Colchester, United Kingdom Top Job Recruitment Full time

    Top Job Recruitment are seeking a Legal Secretary for a law firm based in Colchester. As the Principal Legal Secretary, you will work closely with the Team Leader and firm Director to provide essential support in managing a variety of commercial HR projects, litigation, and disputes. The firm is dedicated to fostering a friendly and supportive work...

  • Legal Secretary

    1 month ago


    Sandwich, UK, Kent, United Kingdom Insight Select Full time

    Legal SecretarySandwich, Kent / £26,000 / Permanent My client, a leader in the legal sector, are currently on the hunt to recruit a Legal Secretary to join their rapidly growing team in their Sandwich offices.The successful candidate will have proven success in a similar Legal Secretary position.Key ResponsibilitiesProvide full secretarial support to the...

  • Legal Secretary

    6 months ago


    Colchester, United Kingdom Ellisons Solicitors Full time

    **Overview**: We’re looking for a dedicated and professional Legal Secretary to join Team Ellisons, based at our Headgate Court office in Colchester. **Information**: **Start Date** ASAP **Salary** £Competitive **Location** Colchester **Benefits** An exceptional benefits package is available, including but not limited to; generous holiday entitlement,...

  • Legal Secretary

    2 weeks ago


    Altrincham, UK, Greater Manchester, United Kingdom Simpson Judge Ltd Full time

    Job Title: Experienced Legal Secretary – Family Law DepartmentLocation: Altrincham, CheshireFirm: Legal 500 Top FirmHours: Monday-Friday (9-5pm in the Office)About the Firm:We are a prestigious Legal 500 law firm based in Altrincham, renowned for delivering exceptional legal services across a range of sectors. Our Family Law department is busy and...

  • Legal Secretary

    6 months ago


    Colchester, United Kingdom Fisher Jones Greenwood LLP Full time

    **Legal Secretary** **Colchester** **Residential Property** **Competitive salary** **Full time** **Permanent** **Job Summary** Fisher Jones Greenwood LLP is going through an exciting period of growth. We have a new opportunity to join us as a Legal Secretary in our Residential Property team in Colchester. Duties include: - Audio typing - Preparing...


  • Epsom, UK, Surrey, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Epsom (KT17), up to £35k, office-basedAre you an experienced Legal Secretary passionate about private client matters? If so, our client, who are an excellent law firm based in South-West London/Surrey, are looking for a dedicated professional to join their friendly and supportive team in Epsom.Supporting a partner in their...

  • Legal Secretary

    1 month ago


    Colchester, United Kingdom CV-Library Full time

    Legal Secretary /Legal Assistant Private Client Benefits * Competitive salary * 22 days annual leave, plus Bank Holidays, with an additional 3 days for the Christmas to New Year closure * Medical benefits scheme and Employee Assistance Program upon completion of probation period * Sick pay policy * Staff Pension scheme upon completion of...

  • Legal Secretary

    3 months ago


    London, UK, UK, United Kingdom Lawson Clark Recruitment Full time

    LEGAL PA/SECRETARY FOR LIVERPOOL STREET LAW FIRM. £45,000If your present legal secretary or legal PA role is not measuring up to what you look for in terms of PA content or variety, maybe it's time to consider an opportunity at partner level, where you will be predominantly looking after a partner in one of the City's leading international law...

  • Legal Secretary

    1 month ago


    UK, UK, United Kingdom Owen Reed Full time

    The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team. Reporting to the Secretarial Team Leader, the...

  • Legal Secretary

    4 weeks ago


    Coventry, UK, West Midlands, United Kingdom Gleeson Recruitment Group Full time

    GRG are recruiting on behalf of a well-established law firm that is dedicated to providing exceptional legal services to their clients. They are looking for an experienced Legal Secretary to join their litigation department on a permanent basis. This is a fantastic opportunity for the right candidate to join a growing firm that is committed to providing a...