Team Assistant, London

2 weeks ago


UK, UK, United Kingdom Spark Foundry Full time
Team AssistantWood Lane, London, W12Company Description

Spark Foundry make up part of a thriving global media network and are part of the Publicis Groupe, one of the world’s leading communications groups. We are globally connected with over 8,000 employees in 110 offices across 70 countries.

Who We Are in the UK?

Spark Foundry, the Acceleration Agency.

We help brands to identify, learn and respond to opportunities faster than the competition.

Every client has an area of their business they need to accelerate, from short-term goals to long-term transformation.

We’ve proven our approach during the most difficult year on record. Now we’re using it to provide a launchpad for their future.

Come be an accelerator with us.

How we accelerate

  • Planning: an approach that works in practice rather than theory, arming planners with the ability to create cutting edge campaigns
  • Intelligence: a suite of tools that give definitive answers to big questions, and uncovers actionable insights about real people
  • Trading: a model built on flexibility and trusted relationships, underpinned with bold guarantees
  • Relationships: a culture of asking challenging questions to better understand the brief – we are not a ‘yes’ agency
  • People: a strong history of recruiting talent from diverse backgrounds and accelerating their careers

Our Commitment

We are diverse though our experience, people and the clients we look after - and we celebrate that diversity. Our people hold us accountable to our beliefs and via regular surveys and our grass roots D&I team, The Collective, and internal next generation board, Firestarters, we hold regular events and work continually towards generating ideas, initiatives and educating our people to ensure we are a diverse and inclusive agency.

As part of our dedication to create an inclusive and diverse workforce, Spark Foundry is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.

Job Description

The Team Assistant is a key role to keep the team running smoothly through performing key administrative and support tasks in the daily role of the leaders they support and by supporting with critical projects and tasks.

You will be assisting with:

  • Diary management. Booking in and managing weekly, fortnightly, and monthly key meetings.
  • Meeting preparation, organising room bookings, catering, IT & AV support.
  • Support, where applicable, in the preparation of presentations. Such as collating content for monthly Company Meeting.
  • Operational and team meetings attended, taking minutes and actioning afterwards.
  • Assisting with internal events, conferences and client entertainment, including the organisation of Christmas and summer party.
  • Booking travel and organising full itineraries.
  • Expenses management.
  • Timesheet management for yourself & your executives

The role also involves providing admin support, such as:

  • Maintaining and updating key documents by supporting the team to ensure consistency across materials produced by the team
  • Managing on time delivery of team projects.
  • Working closely with the EA/PA team, picking up on extra tasks when needed.
Qualifications

What are we looking for?

In this role, we're looking for someone who has is comfortable with administrative tasks and can demonstrate the following skills and experience:

  • Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail.
  • Track record of liaising with different teams and stakeholders and an ability to build relationships both internally and externally.
  • Sound interpersonal skills, with the ability to build relationships with the team, other departments and third-party contacts including clients.
  • Have an interest in working around a creatively focused organisation.
  • A good team player who is helpful, curious, resourceful, conscientious.
  • Proficient IT skills including MS Outlook, Excel and PowerPoint.
  • Excellent communication skills.
Additional Information

Spark Foundry has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

  • WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
  • REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
  • HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
  • FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
  • FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
  • GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

#LI-Hybrid


  • Medical Receptionist

    1 month ago


    UK, UK, United Kingdom The Children's Place | London's Paediatric Multidisciplinary Team Full time

    Who are we?The Children’s Place is a growing private paediatric clinic which is changing the way professionals are collaborating and working together in the private sector of London, United Kingdom to help support the development of children between birth to 18 years old. We are an interdisciplinary team of occupational therapists, speech and language...

  • Team Assistant

    4 days ago


    UK, UK, United Kingdom Val Wade Recruitment Part time

    Team Assistant, Charity, London, Temporary Part Time Role, Remote, £14.70 an hour plus holiday pay accrual Our client, a national charity, requires an experienced Team Assistant to join their Operations team. This role would be for up to 2 days a week for approximately 6 weeks (Monday plus another day). Remote working but 1 day a month would be in the...

  • Team Assistant

    2 weeks ago


    UK, UK, United Kingdom HAYS Full time

    Team Assistant6 MonthsLondonTeam Assistant required to support Research TeamDuties will include, but not limited to:Diary ManagementComplex travel bookings.Obtaining the relevant travel approvalsPlanning and coordinating schedules and travel.Review/ book schedules.Other general admin.Requirements:Ability to work under pressure and multi-taskAbility to...

  • Healthcare Assistant

    1 month ago


    UK, UK, United Kingdom London International Patient Services Full time

    Healthcare Assistant - BankVarious Hours Available£13.25 Per HourLondon International Patient Services (LIPS) redefine private healthcare with a visionary approach, blending retail excellence and comprehensive world class patient services.We recently launched our pharmacy and clinics in the iconic Battersea Power Station (London)This consultant led...


  • UK, UK, United Kingdom Leo Burnett Full time

    Executive Assistant40 Chancery Lane, London, WC2A 1JACompany DescriptionCompany DescriptionAt Leo Burnett, we believe that at the heart of every piece of communication, there are real people. Our mission is to create work that connects on a human level and deeply resonates with our audiences. This philosophy has driven our impressive growth over the past...


  • UK, UK, United Kingdom Hyatt Regency London Blackfriars Full time

    Assistant Restaurant Manager – Chinese Cricket ClubJust some of the benefits you will enjoy as a Assistant Restaurant Manager12 complimentary nights a year across Hyatt Hotels worldwideDiscounted hotel stays across Hyatt not just for you but also your family and friends from the day you start!Free meals on duty50% discount on food and beverages when you...

  • Team Assistant

    3 weeks ago


    UK, UK, United Kingdom AJ Chambers ® Full time

    An exciting opportunity has arisen within a top Law Firm based in Central London. They are looking for a Team Assistant to work alongside the Senior PA within the firms well-established IP Litigation Group. The group’s work encompasses a broad range of IP disputes and related monitoring and advice. This role will involve working directly with Partners and...


  • UK, UK, United Kingdom Saatchi & Saatchi Full time

    Production Assistant40 Chancery Lane, London, WC2A 1JACompany DescriptionAt Saatchi & Saatchi we have a simple ambition to make the most influential creative ideas in Modern Britain.Ideas that are influential in driving business growth, building meaning in consumers' lives, in our client’s organisations creating energy and in culture shaping change.Our...


  • UK, UK, United Kingdom Regent College London Full time

    Salary: £28,000 to £32,000Location: Central London (onsite)Hours: 40 hours per weekWorking pattern: Within the business operations (Mon – Thurs 9:00am to 9:00pm and Fri – Sun 9:00am to 6:00pm)Role SummaryThe Assistant Campus Manager is responsible for overseeing the operational requirements of one of the College’s campuses in line with the Regent...


  • UK, UK, United Kingdom INTERA Investments Full time

    About Intera InvestmentsIntera Investments is a private markets investment firm with a focus on private equity and venture capital funds across Europe and North America. With offices in London and Istanbul, we invest in top-tier private equity and venture capital funds, and selectively pursue co-investments, identifying high-potential opportunities for...


  • UK, UK, United Kingdom Cooper White Group Full time

    Client Advisor/Team Expansion – LondonMid-senior LevelMarket focus: UK Location: LondonWe are looking for experienced Client Advisors/Relationship Managers with a deep understanding of the UK Market with a desire to work in a historic private bank. Our client is the UK-arm of a leading European Private Bank seeking confident hunters to help them acquire...

  • Team Assistant

    3 weeks ago


    London, UK, UK, United Kingdom ISE Partners Full time

    Looking to take the next step in your secretarial career? This is your chance to join a client-facing, leading global company with a massive presence in London.An exciting opportunity has arisen for a Team Assistant to play a vital role within this global leading investment firm.This unique role will allow you to take the reins and work closely to support...


  • UK, UK, United Kingdom Nuffield Health Parkside Hospital and Cancer Centre London Full time

    Senior Assistant Technical OfficerWimbledon, London | Pharmacy | Permanent | Full timeBuild a brighter future while you’re helping us build a healthier nation. At Nuffield Health, our approach is to fully integrate medicines into a personalised pathway of patient care. That means you’ll benefit from a way of working that allows you to do the best job you...

  • Social Media Assist

    1 week ago


    UK, UK, United Kingdom London College of Style Part time

    Are you a social media enthusiast with a passion for creating captivating content, using Canva, and editing reels? The London College of Style (LCS) is looking for a part-time Social Media Assistant / Intern to join our team. You'll help manage our Instagram and Facebook accounts, with the potential to expand into Pinterest and TikTok.About UsLCS is a...


  • London, UK, UK, United Kingdom Goldcrest Post London Full time

    Goldcrest is a market leading post production facility with a reputation for exemplary service. Based in two buildings in central London we provide comprehensive picture and audio post services for a diverse range of the finest feature film and high-end television projects. The role: This is a unique opportunity for an ambitious and enthusiastic individual...

  • Team Assistant

    5 days ago


    UK, UK, United Kingdom AJ Chambers ® Full time

    AJ Chambers are working with a top City of London Law Firm assisting them with the recruitment of a Team Assistant within the Pro Bono team. The firm prides itself on giving back to society. One of the ways in which it does that is through providing free (pro bono) legal advice to charities, vulnerable individuals and social enterprises. The purpose is to...

  • Team Assistant

    1 month ago


    UK, UK, United Kingdom Lawson Clark Recruitment Full time

    ADMIN ASSISTANT CITY. £27,000Not only a rare opportunity to get into one of the City's 5 star international law firms but also the chance to develop your career in the thriving legal sector.They are looking for some very basic office/admin experience in legal for this role, someone who is a good team player, and someone who can offer strong...

  • Content Assistant

    1 month ago


    London, UK, UK, United Kingdom Inception Group, London Full time

    CONTENT MARKETING ASSISTANTSalary: £27kHours: 45 hours a week Location: LondonStatus: Hybrid working Role 3 days in venues /2 days working from home MINIMUM 1 YEARS OF EXPERIENCEWho are Inception Group?Inception Group is London’s leading immersive hospitality group. Founded in 2009 by entrepreneurs Charlie Gilkes and Duncan Stirling the company operates a...

  • Sales Manager

    2 months ago


    UK, UK, United Kingdom Larkbury London Full time

    The Story So FarLarkbury London is the ultimate destination for high-end, luxury furniture for interior designers and discerning clients who seek unique, meticulously crafted furniture. Located in West London, our dynamic team offers an unparalleled selection of exquisite furnishings from our extensive range of distinguished brands, including our exclusive...


  • UK, UK, United Kingdom Aldi UK Full time

    We have some amazing opportunities for Assistant Store Managers to join the growing teams throughout our Outer South East London area. Stores within this area are:CrayfordDartfordSwanleyAs an Assistant Store Manager at Aldi, you’ll need lots of energy, have great leadership skills and a passion for success (just like us). With experience of managing a team...